Award

Bulk Printing and Mailing Services for The London Borough of Harrow

LONDON BOROUGH OF HARROW

This public procurement record has 2 releases in its history.

Award

20 Feb 2024 at 09:27

Award Notice
Tender

19 Sep 2023 at 09:16

Tender Notice
Summary of the contracting process

The London Borough of Harrow is looking for a service provider to manage bulk printing and mailing services. The procurement process involves a 48-month contract with the possibility of a 24-month extension. The total contract value is £1.2 million. The tender deadline is October 19th, 2023, and the contract period begins on October 1st, 2024. The procurement method is an open procedure in the services category, catering to businesses in the printed matter and related products industry based in the United Kingdom.

This tender by the London Borough of Harrow presents an opportunity for businesses to provide printing and mailing services, with a focus on flexibility and collaboration in meeting evolving needs. Small-to-medium enterprises with experience in printed matter and business services are well-suited to compete. The Borough is committed to establishing a strong partnership with the selected provider to ensure successful service delivery and considers potential scope expansions during the contract term.

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Notice Information

Notice Title

Bulk Printing and Mailing Services for The London Borough of Harrow

Notice Description

London Borough of Harrow requires a service provider with relevant experience and ability to demonstrate sufficient capacity for the processing, production, collation, printing, enveloping, mailing and delivery of both personalised and non-personalised documents relating to but not limited to Council Tax, Business Rates, BID's (business improvement districts), Council Tax Support, Housing Benefits (including Housing Benefit Overpayments) and Parking Notices. Further information is detailed within the Procurement documents. The Council is looking for potential service provider to be awarded a contract for a period of 48 months contract with the option to extend for a further 24 months at the discretion of the Council. Additional information: We understand that requirements as scope may evolve or expand over time, and we are committed to providing flexibility in our purchasing approach. Therefore, we would like to include an option in the tender / specification to purchase additional/similar services if needed or new requirement a where the scope needs to be determined, where appropriate. The option for additional/similar services has been included within the existing budget at PS60,000 pa and will allow us to extend the scope of the contract beyond the initial requirements outlined in this tender. This provides the opportunity to address any emerging needs or explore related services that may arise during the contract term. Furthermore, we emphasize our willingness to work collaboratively with the selected provider. We value a strong partnership and recognize the importance of ongoing communication and cooperation to ensure the successful delivery of services. We will engage in open dialogue with the provider to assess the suitability of any additional/similar services and determine the most appropriate approach. By including this option and fostering a collaborative relationship, we aim to enhance the effectiveness and responsiveness of the procurement process while meeting our evolving needs. Please note that the inclusion of additional/similar services will be subject to further agreement and will comply with applicable contractual terms and conditions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-90ae8eba-3f7b-4cdf-8d12-fef7824a870f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/410e5c24-191d-4f7f-9472-e562bd4d1fdd
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22000000 - Printed matter and related products

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Notice Value(s)

Tender Value
£1,200,000 £1M-£10M
Lots Value
Not specified
Awards Value
£899,068 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
20 Feb 20242 years ago
Submission Deadline
19 Oct 2023Expired
Future Notice Date
Not specified
Award Date
24 Jan 20242 years ago
Contract Period
30 Sep 2024 - 30 Sep 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF HARROW
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HARROW
Postcode
HA3 8NT
Post Town
Harrow
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI74 Harrow and Hillingdon
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Harrow
Electoral Ward
Kenton West
Westminster Constituency
Harrow East

Supplier Information

Number of Suppliers
1
Supplier Name

FINANCIAL DATA MANAGEMENT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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