Planning

Purchase of Laboratory Test Data and UKAS Quality Management System

DERBYSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

12 Feb 2020 at 16:40

Market Engagement Notice
Summary of the contracting process

The Derbyshire County Council is conducting a tender for the "Purchase of Laboratory Test Data and UKAS Quality Management System" within the laboratory equipment industry, specifically focusing on support for highway maintenance. This procurement is currently in the planning stage, with engagement set to conclude on 12 March 2020. Bids are expected to address the functionality and compliance needs of a Highways Materials Laboratory, which includes site-based capabilities for testing various materials and recording results. Interested parties can find more details about this procurement on the specified notice platforms published on 12 February 2020.

This tender presents significant opportunities for businesses specialising in laboratory services, software development, and quality management systems. Small and medium-sized enterprises (SMEs) would be well-suited to compete, particularly those with expertise in environmental testing, calibration systems, and compliance monitoring. By participating, these businesses can potentially secure ongoing contracts related to highway maintenance projects over a five-year period, fostering growth through established relationships with a key public sector authority.

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Notice Information

Notice Title

Purchase of Laboratory Test Data and UKAS Quality Management System

Notice Description

To comply with its legislative obligations to maximise value during the delivery of highway maintenance across the region of Derbyshire the authority employs a Highways Materials Laboratory. This facility is required to be at the forefront of all the road maintenance activities. Once the programme is identified for the next five years we start working on the sites. We are involved with the site from this point through to completion of any works. The first task we are involved with is identification of the existing condition of the pavement, cores are extracted, logged and commented on - testing for contaminants is undertaken. The findings are recorded, located on a network plan and the new design takes this information to develop the detailed design. During construction the laboratory attends sites and undertakes testing on site and removes samples for testing in the laboratory. Any system will need to have site based capability to record and calculate test results. We monitor samples and tests associated with :- Soils / Aggregates / Asphalts / Concretes /Hazardous contamination such as Tar/Water Quality/Noise Levels/On Site skid resistance/On Site texture depth measurement/On Site longitudinal Regularity/On Site density. We undertake sampling and testing for both internal and external private clients, we invoice for the work we undertake. Invoices are made up of standard charges and additional time and add-on charges. In addition we run Profit and loss accounting and would like the system to manage a basic review of ongoing financial position. Many of the items of equipment within the laboratory have interface with lab system capability, where possible we would like to utilise this facility to reduce Technician interface. The materials Laboratory manages under a UKAS quality system and the standards we work to are onerous. We are looking for the system to help with this requirement. It should include calibrations and Technician training records. Highlighting any irregularities with full test compliance. For example, if the Technician undertaking the test has not been reviewed for their annual competency in the test the system should identify this. Likewise with equipment calibrations and the generation of annual quality review dates and records, standard formats for meeting minutes etc. The Materials Laboratory is undertaking a number of research and development tasks, working with others we will need to share information on a one off basis, make bespoke results tables and import results from partner organisations. The System must take survey data and manipulate the data easily. Additional information: Please access the link above to access the documents for further information. If you are registered, please log in to the portal with your password and search for this opportunity. If not, please register and when a password is received follow the above.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9677af12-a8aa-406c-8e5e-665789fae23e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ba3967f1-b1a4-4101-8d57-49acb5507f7e
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

73 - Research and development services and related consultancy services

CPV Codes

38000000 - Laboratory, optical and precision equipments (excl. glasses)

73111000 - Research laboratory services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Feb 20206 years ago
Submission Deadline
Not specified
Future Notice Date
12 Mar 2020Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBYSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MATLOCK
Postcode
DE4 3FW
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
Not specified
Local Authority
Derbyshire Dales
Electoral Ward
Matlock West
Westminster Constituency
Derbyshire Dales

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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