Tender

Fire Alarm System, Old Priory, Leominster

LEOMINSTER TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

06 Feb 2025 at 21:53

Tender Notice
Summary of the contracting process

Leominster Town Council is seeking to procure the services of an accredited fire safety engineer to design, install, and service a new L1 fire alarm system at the Old Priory site in Leominster's town centre. The procurement process is in the Tender stage, with submissions required by Sunday, 23rd February 2025, at midnight. The project includes various phases such as design, installation (to be completed by 1st June 2025), and a three-year maintenance and servicing contract, including quarterly servicing and a 24-hour emergency callout. The industry category is fire-alarm systems, and the project's total value ranges between £55,000 and £75,000. The procurement method is an open procedure, suitable for SMEs.

This tender presents significant opportunities for businesses specialising in fire safety engineering, particularly those with experience in historically sensitive environments. Successful bidders will not only gain a high-profile project but also a long-term maintenance contract, ensuring continuous business growth. Companies with expertise in complying with Scheduled Monument Consent and delivering high-standard fire alarm systems while preserving the heritage of buildings are well-suited to compete for this contract. An initial site visit is mandatory for all tenderers before submission, allowing potential bidders to understand the unique requirements and constraints of the Old Priory site.

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Notice Information

Notice Title

Fire Alarm System, Old Priory, Leominster

Notice Description

Leominster Town Council wishes to procure the services of an accredited fire safety engineer to design, install and service a new L1 fire alarm system at the Old Priory site in Leominster's town centre. The work will include:- Design Requirements - Stage one: attend a conception meeting on site to discuss specification of system required. - Stage two: supply system specification design to Leominster Town Council and Historic England. - Stage three: revise any design specification or provide information in response to feedback from Leominster Town Council and Historic England. - Stage four: Final design specification agreed by Leominster Town Council and Historic England. No installation work can begin until the system design and specification has been agreed. If the design specification cannot be agreed, then the contract will not progress further and no payments will be made towards installation or maintenance costs. Designs should seek to minimise impact on building fabric. Installation - Installation must be completed by 1st June 2025 - Works must respect the heritage significance of the site, complying with Scheduled Monument Consent and minimising impact on the building fabric. Maintenance and Servicing Requirements - 3-year contract. - Quarterly servicing. - 24 hours emergency call out. Works must: - include appropriate lighting, signage and guarding to protect members of the public for the duration of the works and to meet all health and safety legislation. - include disposal of all waste material, meeting all legislative guidelines. - ensure that all materials and equipment are appropriately secured at all times to prevent any unauthorized access. - include issuing of all industry standard certificates/warranties for the works. - comply with all Scheduled Monument Consent requirements communicated by the client. - leave the site clean, tidy and ready for use. Please note: a site visit is required prior to the submission of the tender due to the unique nature of the building. The successful firm must be able to demonstrate previous experience working on historically sensitive and complex sites. Facilities: public toilets are located at the site, so no additional temporary facilities will be required. Tenderers are: - expected to inspect and examine the site and its surroundings before submitting their tenders - advised to obtain all necessary information which they feel is necessary to submit their tender. All tenderers are to complete sections 4-12 of the supplied RFT form and return their submission by Sunday 23rd February 2025 at midnight to: firealarmsystems@leominstertowncouncil.gov.uk Contract queries must be submitted by email to Julie Debbage at townclerk@leominstertowncouncil.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-96eb49f3-130a-4c38-99d6-7fb1f9ba4046
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/375dc5ef-6518-436d-821f-0b2764caf3c7
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

CPV Codes

31625200 - Fire-alarm systems

Notice Value(s)

Tender Value
£75,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Feb 20251 years ago
Submission Deadline
23 Feb 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 Mar 2025 - 3 Jun 2025 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEOMINSTER TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEOMINSTER
Postcode
HR6 8YP
Post Town
Hereford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG11 Herefordshire, County of
Delivery Location
Not specified
Local Authority
Herefordshire, County of
Electoral Ward
Leominster East
Westminster Constituency
North Herefordshire

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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