Tender

Point-of-Sale System for Assembly Hall Theatre

TUNBRIDGE WELLS BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Tender

15 Mar 2023 at 16:55

Tender Notice
Tender

15 Mar 2023 at 16:54

Tender Notice
Summary of the contracting process

The Tunbridge Wells Borough Council is seeking a Point-of-Sale System for the Assembly Hall Theatre located in Royal Tunbridge Wells. The procurement stage is currently active with key dates as follows: Tender release on 15th March 2023, Expression of Interest Deadline on 5th April 2023, Deadline for submission of completed tenders on 12th April 2023, Evaluation on 13th April 2023, and Interviews on 19th April 2023. The appointment of the contractor is expected during the week commencing 24th April 2023. This procurement falls under the services category within the CPV scheme.

This tender opportunity presents a chance for businesses offering Point of Sale, sales, marketing, and business intelligence software, or restaurant and food-serving services to engage with Tunbridge Wells Borough Council. SMEs and VCSEs are encouraged to participate. The procurement method is an open procedure, providing a fair opportunity for businesses of various sizes to compete. The contract period is from 3rd July 2023 to 31st July 2026, offering a longer-term partnership potential for successful contractors.

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Notice Information

Notice Title

Point-of-Sale System for Assembly Hall Theatre

Notice Description

Tunbridge Wells Borough Council (TWBC) is looking to replace the current point of sale system in the Assembly Hall Theatre. The theatre seats almost 1,000 and is in the centre of Royal Tunbridge Wells. Within the Theatre there are three separate bar areas, holding three wet bars and a coffee bar. We are currently operating 6 fixed position till points and four mobile bar devices with electronic payment devices. We operate a very busy bar service over a compressed time period and have multiple staff working across the till points therefore it will be necessary for multiple members of staff to use the same till point. Ideally it will also be possible for a transaction to be entered, paused and completed on the same or a different till point. To avoid delays in service there will need to be a quick and simple solution for staff to log into the till point. In addition to the bar areas at times we sell merchandise and other items such as ice creams within the auditorium and entrance hall. The Theatre also runs events at the Amelia Scott in central Tunbridge Wells, the successful solution will need to be used in this location. The Theatre also runs an annual Ice Rink within the nearby Calverley Grounds, the solution will need to be used in this location. It will be necessary to offer different items for sale at the different venues. Due to the nature of the venues the solution will need to support the option to run over both a secure cabled and wireless LAN. All tender documents are available via the Kent Business Portal. Interested parties will need to register (registration is free) to be able to view and respond to the documents. Key Dates & Timeline for Procurement: Tender release: 15th March 2023 Expression of Interest Deadline: 12:00pm 5th April 2023 Deadline for submission of completed tenders: 12:00pm 12th April 2023 Evaluation: 13th April 2023 Interviews: 19th April 2023 Appointment of contractor: w/c 24th April 2023

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-97fe320a-6602-45fa-8666-f018095f21e8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8205639a-43c9-4ce6-a525-d09887454f99
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

55 - Hotel, restaurant and retail trade services

CPV Codes

48110000 - Point of sale (POS) software package

48480000 - Sales, marketing and business intelligence software package

55300000 - Restaurant and food-serving services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Mar 20232 years ago
Submission Deadline
5 Apr 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Jul 2023 - 31 Jul 2026 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TUNBRIDGE WELLS BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TUNBRIDGE WELLS
Postcode
TN1 1RS
Post Town
Tonbridge
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Tunbridge Wells
Electoral Ward
Park
Westminster Constituency
Tunbridge Wells

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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