Award

Framework Agreement for the Maintenance, Service and Repair of HVAC Systems, Air Source and Ground Source Heat Pumps

DURHAM COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

17 Dec 2024 at 14:18

Award Notice
Tender

05 Sep 2024 at 14:33

Tender Notice
Summary of the contracting process

Durham County Council has finalised a procurement process for a Framework Agreement concerning the maintenance, service, and repair of HVAC systems, Air Source and Ground Source Heat Pumps. This contract, published on 5th September 2024, falls under the industry category of "Repair and maintenance services of building installations" (CPV code: 50700000) and covers a diverse range of properties within England, including office accommodation, public buildings, educational establishments, leisure facilities, and emergency services establishments. The procurement stage is complete, culminating in the award on 17th December 2024, with the contract period set from 1st April 2025 until 31st March 2027. The framework encompasses a value of £360,000 and required an open procedure for selection.

This tender presents significant opportunities for businesses, especially those with expertise in servicing and maintaining HVAC systems and related equipment. The framework prioritises small and medium-sized enterprises (SMEs), enhancing their chances to secure steady revenue through the guaranteed emergency call-out provision and ongoing maintenance services. It is particularly well-suited for companies adept at rapid response and high-quality repair services, providing a strong foundation for business growth and the opportunity to establish long-term relationships with Durham County Council. Winning this contract could be a valuable addition to any SME’s portfolio, ensuring consistent work and the potential for future public sector partnerships.

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Notice Information

Notice Title

Framework Agreement for the Maintenance, Service and Repair of HVAC Systems, Air Source and Ground Source Heat Pumps

Notice Description

This contract is for a Framework Agreement to provide the complete servicing/maintenance and any breakdown repairs of Heating, Ventilation and Air Conditioning (HVAC) systems, Air Source and Ground Source Heat Pumps within various Durham County Council and other managed buildings and associated bodies' facilities. The contract is to cover a wide and diverse range of properties, including office accommodation, public buildings, educational establishments including Academies, leisure facilities, fire and rescue stations etc. The Council intends to appoint the successful contractor as number one ranked bidder on the framework. The second placed bidder will be held in reserve. There is a requirement for the successful Contractor to provide unlimited emergency call outs 24-hour, 365 days a year, with agreed guaranteed response times. Please refer to ITT2 Part 1 Contract Specification for full details of the specification. Please access the tender documentation for free for full details of the specification and requirements via the NEPO Procontract www.nepo.org and access the tender using reference DN741664. If you have any problems accessing the documents via the system, please contact the NEPO helpdesk as detailed below. The E-tendering System Support is provided for Providers by the NEPO portal administration organisation Proactis. Please use the method below that is appropriate to the issue that you are experiencing. * Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com) - To be used by Suppliers for non-time critical issues i.e. password resets / account queries, finding information, accessing the tender, etc. * Email (ProContractSuppliers@proactis.com) - To be used in same way as ticketing system. Any emails to this address will auto-log a support ticket on Proactis Supplier Support Helpdesk.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-98d47bdb-d5fe-47a6-b57b-9638151a570d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1887fa76-ba5b-4795-bce0-c64c31528f63
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£360,000 £100K-£500K
Lots Value
Not specified
Awards Value
£360,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
17 Dec 20241 years ago
Submission Deadline
7 Oct 2024Expired
Future Notice Date
Not specified
Award Date
17 Dec 20241 years ago
Contract Period
31 Mar 2025 - 31 Mar 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DURHAM COUNTY COUNCIL
Contact Name
Not specified
Contact Email
kay.duthie@durham.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
DURHAM
Postcode
DH1 5UL
Post Town
Durham
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC41 Durham
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
County Durham
Electoral Ward
Neville's Cross
Westminster Constituency
City of Durham

Supplier Information

Number of Suppliers
2
Supplier Names

ACROL AIR CONDITIONING

AIRCO REFRIGERATION AND AIR CONDITIONING

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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