Planning

Pre-Market Engagement for the provision of Tree Management System

LEICESTER CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

31 Jul 2024 at 14:16

Market Engagement Notice
Summary of the contracting process

Leicester City Council is currently in the planning stage of a pre-market engagement for the provision of a Tree Management System, with a focus on gathering market intelligence regarding commercial off-the-shelf solutions. This engagement, set within the Software package and information systems industry category, invites contributions from suitable vendors until 30th August 2024. The process is instrumental for managing the Council’s extensive tree database, which includes 178,000 trees and over 500 Tree Preservation Orders. The Council seeks to explore various solutions that align with their digitalisation goal to enhance service delivery within Leicester, England.

This tender presents an excellent opportunity for businesses specialising in software and information systems to collaborate with a prominent public authority. Small and Medium Enterprises (SMEs) and Voluntary, Community, and Social Enterprises (VCSEs) might find this engagement particularly beneficial, as it calls for innovative solutions to manage tree data efficiently. Participating in this pre-market engagement can help businesses build long-term relationships with the Council and gain insights into the public sector's expectations, potentially giving them an edge in future procurement processes.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Pre-Market Engagement for the provision of Tree Management System

Notice Description

Leicester City Council ("the Council") are commencing a formal process to obtain market intelligence on offerings in the market on commercial off the shelf solutions in relation to it's Tree Management System. The Ezytreev database is used to manage the 178,000 trees within the council's ownership and the 500 plus Tree Preservation Orders and Conservations Area protected trees within the city. This is a very specialised database which is critical to service delivery and statutory acts, such as Highways, Town & Country Planning - Tree Preservation, Local Government (Miscellaneous Provisions) Act sect 23 & 24, Anti-social Behaviour Act - High Hedges. This operating system is used to manage all the above areas, without it's continued use the management of the city'strees would not happen. We are interested in understanding the market, and whether vendors can supply all (our preferred option), or one of the components we are looking to replace. We are not averse to using different solutions for each of these channels but would expect they would be channelled through the same provider. As a principle the Council is embracing digitalisation moving towards streamlining, automation and channel adoption, with customer self-service at every opportunity. Before potentially commencing a formal tender process, the Council is keen to seek market information from organisations that may have an interest or expertise in this field.The information provided will be used to help inform and shape the requirements in our specification. We are committed to fairness and transparency in all our procurement activity. Responding to this pre-market engagement will not place you in a more favourable position at any resulting tender stage and likewise declining to respond will not disadvantage you. The responses received will only be used for the purposes of background information which informs our specification and options appraisal and will not be used for selection or award purposes in any tender process. To view the documentation for this opportunity please use the link provided in the Other Information section.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9ab1c74a-51f0-4ac8-aeec-6e570cb6ce39
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a490c2f5-a9ea-4b0e-88f8-b2a7969f5772
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jul 20241 years ago
Submission Deadline
Not specified
Future Notice Date
30 Aug 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEICESTER CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE1 1FZ
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-9ab1c74a-51f0-4ac8-aeec-6e570cb6ce39-2024-07-31T15:16:47+01:00",
    "date": "2024-07-31T15:16:47+01:00",
    "ocid": "ocds-b5fd17-9ab1c74a-51f0-4ac8-aeec-6e570cb6ce39",
    "language": "en",
    "initiationType": "tender",
    "title": "Pre-Market Engagement for the provision of Tree Management System",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2024-08-30T23:59:59+01:00"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/a490c2f5-a9ea-4b0e-88f8-b2a7969f5772",
                "datePublished": "2024-07-31T15:16:47+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "description": "Advert",
                "url": "https://procontract.due-north.com/Advert?advertId=f1e17c84-464f-ef11-812d-005056b64545"
            }
        ]
    },
    "tender": {
        "id": "LEICSCITY02-DN735876-95095834",
        "title": "Pre-Market Engagement for the provision of Tree Management System",
        "description": "Leicester City Council (\"the Council\") are commencing a formal process to obtain market intelligence on offerings in the market on commercial off the shelf solutions in relation to it's Tree Management System. The Ezytreev database is used to manage the 178,000 trees within the council's ownership and the 500 plus Tree Preservation Orders and Conservations Area protected trees within the city. This is a very specialised database which is critical to service delivery and statutory acts, such as Highways, Town & Country Planning - Tree Preservation, Local Government (Miscellaneous Provisions) Act sect 23 & 24, Anti-social Behaviour Act - High Hedges. This operating system is used to manage all the above areas, without it's continued use the management of the city'strees would not happen. We are interested in understanding the market, and whether vendors can supply all (our preferred option), or one of the components we are looking to replace. We are not averse to using different solutions for each of these channels but would expect they would be channelled through the same provider. As a principle the Council is embracing digitalisation moving towards streamlining, automation and channel adoption, with customer self-service at every opportunity. Before potentially commencing a formal tender process, the Council is keen to seek market information from organisations that may have an interest or expertise in this field.The information provided will be used to help inform and shape the requirements in our specification. We are committed to fairness and transparency in all our procurement activity. Responding to this pre-market engagement will not place you in a more favourable position at any resulting tender stage and likewise declining to respond will not disadvantage you. The responses received will only be used for the purposes of background information which informs our specification and options appraisal and will not be used for selection or award purposes in any tender process. To view the documentation for this opportunity please use the link provided in the Other Information section.",
        "status": "planning",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "England",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": true,
            "vcse": true
        }
    },
    "parties": [
        {
            "id": "GB-CFS-52395",
            "name": "Leicester City Council",
            "identifier": {
                "legalName": "Leicester City Council"
            },
            "address": {
                "streetAddress": "City Hall, 115 Charles Street",
                "locality": "Leicester",
                "postalCode": "LE1 1FZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Nu'Aimaan Shaikh",
                "email": "NuAimaan.shaikh@leicester.gov.uk",
                "telephone": "+44 1164541296"
            },
            "details": {
                "url": "http://www.leicester.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-52395",
        "name": "Leicester City Council"
    }
}