Planning

Student and Curriculum Management Systems

THE UNIVERSITY OF CHICHESTER

This public procurement record has 3 releases in its history.

Planning

02 Oct 2024 at 09:10

Market Engagement Notice
Planning

23 Sep 2024 at 11:29

Market Engagement Notice
Planning

17 Sep 2024 at 14:52

Market Engagement Notice
Summary of the contracting process

The University of Chichester is in the planning stage of a procurement process for its "Student and Curriculum Management Systems" project, which falls under the educational software package industry category (CPV: 48190000) and IT services including consulting, software development, internet, and support (CPV: 72000000). The project will be executed in Chichester, England (postal code PO19 6PE). Interested suppliers are invited to express their interest by 27th September 2024 at 12:00 GMT. The final engagement end date is set for 17th October 2024, ensuring timely planning and vendor interaction before proceeding to the tender stage.

This tender presents significant opportunities for businesses specialising in integrated student systems and educational technology that are capable of delivering high-stability, secure, and seamlessly integrated solutions. Ideal contenders will be those experienced in Higher Education Institution (HEI) systems, proficient in Microsoft/SQL environments, and adept at ensuring uninterrupted 24/7/365 operations. Companies that offer proven, familiar, and customised on-premises configurations with a focus on security and data integrity can benefit from engaging in this tender, fostering growth through association with a reputable educational institution.

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Notice Information

Notice Title

Student and Curriculum Management Systems

Notice Description

The purpose of publishing this document is to invite expression of interest from suppliers who have the capability to provide the next iteration of the University's Integrated Student System (ISS). The current contract for the ISS expires in December 2024. Expressions of interest will allow the University to better understand the capacity and appetite of the market to deliver an Integrated Student System in line with our requirements. A key role of the ISS is as the identity provider for students, which in turn, provides details for Identity Governance and Administration (IGA) system that manages student access to the ISS and other network and student systems. The ISS operates in a Microsoft / SQL environment, using a VMWare enabled SAN split across two datacentres, (one on each campus, linked by private dark fibre). The ISS also integrates with the University's primarily Microsoft communication and collaboration tools, Teams, One-Drive, MS Exchange, Stream, MS Telephony and MS365 integration. All systems are also protected by secure snapshot and log-file back-ups and are supported with for example Power BI for enabling analytics, including for the verifiable proofs needed, e.g. for UKVI. All systems including the ISS are protected by (and need to be compliant with) common security technologies and methods, including, for example, Delineated VLANs, Role Based Access, Insider Protection / Firewalling, Multi Factor Authentication, Mobile Device Management and Virtual Private Network for off-site access. The University cannot contemplate business interruption - all systems operate 24/7/365. Any new or altered system(s) must be familiar and proven in the HEI sector and must be capable of seamless implementation. The University also has limited opportunity to disrupt its workflows, as recruitment, retention, and the cycle of the academic year leaves no part of the year when a system can be taken off-line to be replaced, in part or in full. Although we are objective in terms of hosting arrangements, we believe the existing supported on-premises configuration, with established system interfaces, offers the most reliable, familiar and secure form of delivery. Changing this would have to recognise the contract date as well as the review of custom interfaces and staff skills. The University cannot risk fragmenting student records - including regulated retention of awards, and award data. Solutions must address archival, as well as active records. For full details of our requirements, please see the attached document, which is also available at https://help.chi.ac.uk/tenders We have not set out any format for a submission. It would be helpful if you can get in touch with us as soon as possible, if you consider that you have a product offer that can meet the requirements, Please contact us with details via email to tenders@chi.ac.uk. The final date for making an Expression of Interest is (27/09/24 @ 12:00 GMT mid-day).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9b015881-67d4-45bb-907f-75e32b855752
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d5466652-a787-42c6-a211-362991aeddba
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48190000 - Educational software package

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Oct 20241 years ago
Submission Deadline
Not specified
Future Notice Date
17 Oct 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE UNIVERSITY OF CHICHESTER
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHICHESTER
Postcode
PO19 6PE
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
Not specified
Local Authority
Chichester
Electoral Ward
Chichester North
Westminster Constituency
Chichester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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