Award

Hodge Hill Girls' School ~ Tender for Cleaning Services.

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

01 Dec 2017 at 17:07

Award Notice
Tender

23 May 2017 at 08:23

Tender Notice
Summary of the contracting process

The Litmus Partnership Ltd is seeking to appoint a supplier for cleaning services at Hodge Hill Girls' School, a specialist secondary institution located in Birmingham. The tender project, titled "Hodge Hill Girls' School ~ Tender for Cleaning Services," is currently in the award stage with an active contract valued at approximately £350,849.63. The contract period is set from 1 April 2018 to 31 March 2023, with a provision for a possible extension. Prospective bidders should note that the closing date for submitting the Selection Questionnaire was 23 June 2017, indicating the competitive nature and urgency of the procurement process.

This tender presents significant opportunities for businesses specialising in cleaning services, particularly those that can demonstrate innovation and deliver high standards in service quality. Companies that are well-suited to compete include small to medium-sized enterprises (SMEs) that can provide bespoke cleaning solutions, introduce new technologies, and implement efficient cleaning methods, especially those adhering to British Institute of Cleaning Science (BICSc) standards. The successful supplier will be expected to manage the contract proactively while maintaining an appealing environment for both students and staff.

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Notice Information

Notice Title

Hodge Hill Girls' School ~ Tender for Cleaning Services.

Notice Description

Hodge Hill Girls' School is a specialist science, maths and computing Secondary School, found in the heart of the Hodge Hill Community and is a small School with strong community values, who know and care for every pupil as an individual. Hodge Hill Girls' School embrace their cultural diversity and celebrate each pupil as a member of the School family. The School's ethos encourages mutual respect and support to enable every pupil to make the greatest personal, social and academic progress during their time at School, preparing them for successful careers and fulfilling lives. The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for Hodge Hill Girls' School. The high quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff. The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for three years in duration from 1.1.2018 until 31.12.2020, with the option to extend the contract term for a further period and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. At present 10 cleaning operatives are employed to work 133 hours in total, Monday to Friday. The value of the current cleaning contract is circa 97 000 GBP + VAT. It is proposed that additional contracts are brought into the cleaning contract, including washroom services circa PS2,400.00, washroom supplies circa 4 000 GBP and window cleaning twice per annum circa 1 500 GBP. Whilst the Client prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/hodge_hill_girls_school The closing date for receipt of the Selection Questionnaire is 23.6.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9c001be4-8163-48cf-a692-94cf941849e9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7c930a00-6b2a-4ea9-b750-0f5042680a2c
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£525,000 £500K-£1M
Lots Value
Not specified
Awards Value
£350,849 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
1 Dec 20178 years ago
Submission Deadline
26 Jun 2017Expired
Future Notice Date
Not specified
Award Date
20 Nov 20178 years ago
Contract Period
31 Mar 2018 - 31 Mar 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B36 8EY
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Bromford & Hodge Hill
Westminster Constituency
Birmingham Hodge Hill and Solihull North

Supplier Information

Number of Suppliers
1
Supplier Name

ACCURO FM

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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