Award

DDaT24525 - Research Outcomes Collections System

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 3 releases in its history.

Award

15 Aug 2025 at 08:40

Award Notice
Tender

21 Feb 2025 at 09:35

Tender Notice
Planning

09 Dec 2024 at 09:03

Planned Procurement Notice
Summary of the contracting process

The procurement process led by UK Shared Business Services Limited aims to implement a Research Outcomes Collections System for UKRI, classified under IT services: consulting, software development, internet, and support, with an award value of £900,000 to Elsevier B.V. The procurement followed an open method and involved an open procedure. The tender period ended on 3rd April 2025, with the contract commencing on 21st July 2025 and concluding on 20th July 2027. The primary location for services is the United Kingdom, and the overall project budget amounted to £1,350,000. The procurement process has reached the award stage as of 15th August 2025.

This contract presents significant opportunities for businesses involved in the IT and software industries, particularly those offering consulting, development, and data management solutions. Companies that are adept at creating data collection systems and providing ongoing support and data assurance will find this tender suitable. Small and medium-sized enterprises, as well as those within the voluntary, community, and social enterprise sectors, are encouraged to participate due to the inclusion criteria supporting such organisations. Successful engagement in this contract can enhance a company’s portfolio, demonstrating experience in government contracts and IT service delivery.

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Notice Information

Notice Title

DDaT24525 - Research Outcomes Collections System

Notice Description

The final date and time for the submission of bids is Thursday 03rd April 2025 at 11:00 DO NOT apply directly to the buyer. All tender information MUST be submitted through the Jaggaer eSourcing Portal. Brief Description of Requirement This tender will appoint a supplier to implement a research outcomes data collection system to ensure UKRI is able to continue to collect outputs, outcomes and impact data from its award holders. This includes: * the ingestion of relevant data from UKRI (for example, but not limited to information on awards, collaborating organisations, and research team contact details). * collecting data from awardees and their teams on a set of questions provided by UKRI. * automatic data collection from third party organisations (for example but not limited to data linked to persistent identifiers and automated outputs such as publications). * validate and quality assure the final data set. * the delivery of the final dataset to UKRI through an automated channel (for example such as an API). This needs to be supported by a range of structures and services to underpin the general process. These include process governance, stakeholder engagement, data information and governance, and contract management and support. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal. This contract will be awarded based on the evaluation criteria as set out in the RFP document. How to Apply UK Shared Business Services Ltd (UKSBS) will be using the Jaggaer eSourcing Portal for this procurement. To register on the Jaggaer eSourcing portal please use the link https://beisgroup.ukp.app.jaggaer.com/ and follow the instructions to register as a supplier. If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/. Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the reference number ITT_1982 or DDaT24525. Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Procurement Regulations that apply to this opportunity. Responses must be received by the date and time in the tender documentation; responses received outside of the deadline or not sent via the Jaggaer eSourcing portal will not be accepted or considered by the Contracting Authority further for this opportunity, unless a system outage is experienced, to which the Contracting Authority will advise upon accordingly. All enquiries with respect to access to the eSourcing Portal and problems with functionality within the portal must be submitted to eSourcing Portal Helpdesk, not the Contracting Authority contact for this procurement. Phone 08000 698 632 Email customersupport@jaggaer.com Please note; the eSourcing Portal is a free self-registration portal. Bidders can complete the online registration at the following link: https://beisgroup.ukp.app.jaggaer.com/ Bidders should read all attachments, messages and the response envelopes located within the eSourcing Portal carefully before completing the bid submission. Failure to comply with any of these instructions for completion and submission of the bid submission may result in the rejection and exclusion of the bid. Bidders are advised therefore to acquaint themselves fully with the extent and nature of the specification requirements and contractual obligations. These instructions constitute the Conditions of bidding. Participation in the process automatically signals that the Bidder accepts these Conditions as part of the bidding process. All material issued in connection with this bidding process shall remain the property of the Contracting Authority and shall be used only for the purpose of this procurement. All Due Diligence Information shall be either returned to the Contracting Authority or securely destroyed by the Bidder (at the Contracting Authority's option) at the conclusion of the procurement. Interested organisations should ensure that they allow a sufficiency of time, prior to the deadline to allow all sections to be completed in full and any attachments to be uploaded. The Contracting Authority expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice; and ii. to make whatever changes it may see fit to the content and structure of the procurement; and under no circumstances as part of your organisations participation in this opportunity, will the Contracting Authority be liable for any costs incurred by any organisation as a result. If the Contracting Authority decides to enter into a contract with any successful organisation(s), this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of your organisation in doing so.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9c9b9bcb-714a-4265-9c1f-aa7dbfcf1c67
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5e315eb1-48c6-416d-8ed4-69d8a195f4e3
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

73 - Research and development services and related consultancy services

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

73000000 - Research and development services and related consultancy services

Notice Value(s)

Tender Value
£1,350,000 £1M-£10M
Lots Value
Not specified
Awards Value
£900,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
15 Aug 20256 months ago
Submission Deadline
3 Apr 2025Expired
Future Notice Date
10 Jan 2025Expired
Award Date
17 Jul 20257 months ago
Contract Period
20 Jul 2025 - 20 Jul 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
DDaT Procurement
Contact Email
ddatprocurement@uksbs.co.uk
Contact Phone
01793867005

Buyer Location

Locality
SWINDON
Postcode
SN2 1FL
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

ELSEVIER

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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