Tender

Central Project Register and Progress Tracker

WEST OF ENGLAND COMBINED AUTHORITY

This public procurement record has 1 release in its history.

Tender

11 Apr 2025 at 09:41

Tender Notice
Summary of the contracting process

The West of England Combined Authority is inviting tenders for a Central Project Register and Progress Tracker. This initiative falls under the industry category of project management software packages. This procurement process is at the "Tender" stage, with relevant details published on 11 April 2025 and bids closing on 28 April 2025. The contract, valued at £60,000, is scheduled to commence on 12 May 2025 and conclude on 12 May 2026. This opportunity targets services and requires a robust and accurate project management tool for managing the increasing volume of activities and number of projects within the organisation.

This tender presents significant business growth opportunities for companies specialising in project management software solutions. Businesses with the capability to deliver structured and unstructured data handling, reporting, and project oversight would be well-suited to compete. Additionally, firms experienced with creating comprehensive, maintainable, and accessible project data formats can help streamline the regional partnership's efforts and improve their reporting accuracy and efficiency. As the procurement method is open, businesses of various scales can participate, though it is particularly appropriate for those capable of handling large-scale, multifaceted projects.

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Notice Information

Notice Title

Central Project Register and Progress Tracker

Notice Description

The MCA has grown rapidly in scale and complexity in the last 7 years. Processes and tools that were adequate for managing a smaller organisation cannot be easily scaled up to manage the growing volume of activity and number of projects. There is currently no central list of all projects and activity across the MCA, or consistent recording of project attributes. Whilst individual business areas keep track, this is done inconsistently across the organisation and relies on heavy use of spreadsheets - compromising accuracy, completeness and timeliness of reporting. Summary reporting against strategic objectives and business plan deliverables is a very unreliable, cumbersome and manual process. Project progress is currently monitored through the collation of 'highlight' reports from project managers. The format for these reports is currently either MS Excel or MS Word. Whilst the Excel version does provide some structured data for onward reporting it is a manual process to transform the data into a suitable format. The quality and completeness of the reports is inconsistent and there is considerable manual validation and correction required. The Word version provides mainly unstructured data and so the process for reporting from these is even more resource intensive. In addition, with over 100 projects, the number of highlight reports that are manually requested, checked and then filed is significant. Purpose of Procurement The objective of this work is to ensure that the MCA has a robust and accurate set of key information about all projects in development and delivery. The data will be in a format that can be maintained and accessed by teams across the regional partnership and that can be used to meet many different reporting requirements. This will facilitate oversight and assurance of developing proposals and management of the performance of schemes in delivery. It will enable the MCA to evidence how much it has invested in projects across each strategic priority, how well those projects are performing against plan and what outputs and outcomes they're delivering. Interested parties can obtain further details here https://weca-atamis.my.site.com/s/Welcome

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9cfb85ad-ea16-4037-9d76-64e42e0ab218
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3bf6fb92-bffa-4f3d-89df-e5c60f8012ec
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48331000 - Project management software package

Notice Value(s)

Tender Value
£60,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Apr 202510 months ago
Submission Deadline
28 Apr 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
11 May 2025 - 12 May 2026 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST OF ENGLAND COMBINED AUTHORITY
Contact Name
Paul Smith
Contact Email
paul.smith@westofengland-ca.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BRISTOL
Postcode
BS1 6EW
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
Not specified
Local Authority
Bristol, City of
Electoral Ward
Lawrence Hill
Westminster Constituency
Bristol East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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