Notice Information
Notice Title
Provision of Funeral Care Services for Anatomical Science Laboratory
Notice Description
The Centre for Learning Anatomical Sciences (CLAS) is a department within the Faculty of Medicine in The University of Southampton. The unit is responsible for providing professionally prepared cadaveric educational resources to undergraduate medical students and postgraduate Healthcare professionals. We have a whole body donation program to support anatomy teaching so that the students are able to benefit from an enriched educational environment that not all medical schools can provide. We are licenced and regulated by the Human Tissue Authority (HTA), Human Tissue Act 2004 (HTA 2004). More information on HTA the regulations for anatomical education can be found here: http://www.legislation.gov.uk/ukpga/2004/30/section/1 Our donors are integral to the high standard of medical education provided by The University of Southampton and the wider medical community. CLAS has a whole donor (bequeathal) program. Our website has information about our activities (www.southampton.ac.uk/clas/). The tenderer is welcome to view the section on "Bequeathals" and download our information pack for a better understanding of our activities and programme. The operation of our donor program is central to this tender. CLAS is licensed for this activity by the Human Tissue Authority (HTA). The requirements are for the supplier to liaise with CLAS at the point of acceptance and to arrange to meet the next-of-kin/executer in order to accurately process the correct paperwork (details in section 4) and collect the donor from their place of rest (e.g. hospital mortuary, funeral directors, private address) and convey the donor to UHS mortuary. Here they will liaise with the Anatomical Sciences Laboratory (ASL) Management to check the donor and paperwork. If the collection is to take place out of business hours, overnight cold storage by the tenderer will be required. Therefore, the supplier would need refrigeration facilities and adequate storage. In addition, after 3 years, the donor will be collected from UHS mortuary, with the necessary paperwork, by the supplier for cremation. The supplier will need to supply the coffin on collection from UHS mortuary. ASL Management will be present to meet the supplier and check out the donor. The supplier will then arrange the cremation and inform the next-of-kin/executor as required. Please see full requirements within the Appendix 1 Specification contained in File 2 of our tender documentation. Additional information: The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with bidders. All documentation in relation to this tender can be downloaded from the In-Tend portal. Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the submission of PQQ and/or Invitation to Tender Responses will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the bidder. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'. Bidders are advised that formal expressions of interest in the project must be by way of completion and return of the relevant Pre-Qualification (if applicable) or Invitation to Tender documents via the In-Tend portal. Further instructions for the submission of Invitation to Tender responses are below. To submit your return, please follow the instructions below: 1. Log In 2. Click 'Tenders' 3. Locate the relevant project 4. View Details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the "My Tender Return" panel. The system will only permit your organisation to make one return. 8. Click the red "Submit Return" button. Please note that, to preserve the integrity of the tendering procedure, all queries must made be via the correspondence function within the In-Tend portal. In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University. Due to the nature of this project, it has been deemed unsuitable for division into lots. The risk of dividing the requirement would render the execution of the contract excessively technically difficult, not cost effective and would undermine the proper execution of the con
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-9d507922-bf4b-4eb4-b930-08abc72ee95e
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/4c491e40-8a1b-4b08-b121-bb5f9fc97f05
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure (below threshold)
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
98 - Other community, social and personal services
-
- CPV Codes
98370000 - Funeral and related services
Notice Value(s)
- Tender Value
- £125,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- £160,000 £100K-£500K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 7 Oct 20205 years ago
- Submission Deadline
- 8 Jan 2020Expired
- Future Notice Date
- Not specified
- Award Date
- 3 Feb 20206 years ago
- Contract Period
- 3 Feb 2020 - 2 Feb 2025 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF SOUTHAMPTON
- Contact Name
- Tony Fay
- Contact Email
- a.s.fay@soton.ac.uk
- Contact Phone
- 02380594696
Buyer Location
- Locality
- SOUTHAMPTON
- Postcode
- SO17 1BJ
- Post Town
- Southampton
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ3 Hampshire and Isle of Wight
- Small Region (ITL 3)
- TLJ32 Southampton
- Delivery Location
- TLJ South East (England)
-
- Local Authority
- Southampton
- Electoral Ward
- Portswood
- Westminster Constituency
- Southampton Test
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/4c491e40-8a1b-4b08-b121-bb5f9fc97f05
7th October 2020 - Awarded contract notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/dec222ae-392c-4dcb-bb4a-7ee966ad68b1
10th December 2019 - Opportunity notice on Contracts Finder
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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