Contract Timeline

Publication Date

3rd May 2022 10:13:48 AM

Tender Deadline

27th May 2022 15:00:00 PM   Expired

Contract Summary

2gether Support Solutions Ltd. (herein referred to as "us" or "we") was formed in April 2018 as a new, wholly owned subsidiary company of one of the largest NHS Foundation Trusts in the UK, East Kent Hospitals University NHS Foundation Trust (the "Trust"). On behalf of the Trust's legal services department, we (on behalf of the Trust) are seeking to appoint a suitably experienced document management solutions service provider who, in a safe, secure and timely manner, will always: a) convert / scan confidential and sensitive related information (the "Documents") (including, but not limited to, patient medical notes, continuous CTGs and other health & corporate records) which have been specifically requested by either the Trust or Coroners, claimant law firms or other relevant organisations; and b) the documents will require scanning to be placed on the service provider's hosted secure EDRM or other suitably secure alternative cloud-based platform or other on-line secure methods or media, in accordance with Trust agreed timescales (the "Services"). The Trust requires this service to be provided on site at the Trust's legal services department at the Kent & Canterbury Hospital, Canterbury, Kent, i.e. the service provider's staff converting / scanning the Documents into a digital format, encrypting and delivering the resulting images etc., using the service provider's own suitable equipment. The service provider must be able to accommodate such requests throughout the Contract term (including any extensions) with timeframes agreed between the parties on a case by case basis. Further information about this opportunity is available from the ITT documentation. If you are a suitably experienced service provider capable of delivering the services described above and interested in this opportunity, then you are invited to submit a tender in accordance with the instructions set out in the Additional information section of this notice. Additional information: Suitably experienced and appropriately qualified document management solutions suppliers interested in the opportunity and wishing to tender for it, are encouraged to: a) register via the Bravo Solution e-Tendering system, website address: https://commercialsolutions.bravosolution.co.uk b) click View current opportunities and notices; c) express an interest in itt_3996 Document management solutions; and d) download the Invitation to Tender documentation available from the Attachments section and thereafter, follow the instructions contained in the document titled itt_3996_ITT Section A (Information and Instructions). The closing date and time for this opportunity is 16:00 on Friday, 27th May 2022.

Contract Details

Open Contracting ID

ocds-b5fd17-9e2a79c4-6bc2-40e2-8569-a4f54552b6d5

Publication Source

Contracts Finder

Procurement Stage

Tender

Procurement Method

Open

Procurement Method Details

Open Procedure (below Threshold)

Procurement Category

Services

Tender Suitability

SME VCSE

Framework / DPS

Contract Classification

CPV Code(s)

48311100
72317000
72322000
72512000
79996100
79999100

CPV Division(s)

48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
79 - Business services: law, marketing, consulting, recruitment, printing and security

Awarding Authority

EAST KENT HOSPITALS UNIVERSITY

Buyer Name

Buyer Email

neil.baigent@nhs.net

Buyer Phone

Buyer Address

Procurement Offices, William Harvey Hospital, Willesborough Road, Kennington

Ashford

TN24 0TZ

England

Contract Timeline

Publication Date

28th February 2022 20:07:04 PM

Planning Deadline

10th March 2022 23:59:59 PM   Expired

Contract Summary

2gether Support Solutions (herein referred to as "we" or "us") was formed in April 2018 as a new, wholly owned subsidiary company of one of the largest NHS Foundation Trusts in the UK, East Kent Hospitals University NHS Foundation Trust (the "Trust"). On behalf of the Trust's legal services department, we are seeking to: 1) determine the level of potential interest from, and capability of, suitably experienced document management solution service providers (ideally SMEs based in Kent) who will - in a safe, secure and timely manner: i) convert / scan confidential and sensitive related information (including, but not limited to, patient medical notes, continuous CTGs and other health & corporate records) into an encrypted digital format; and then ii) deliver the encrypted digitised documents to identified Trust representatives via a service provider's hosted secure EDRM system or other suitably secure alternative cloud-based platform or other secure methods in accordance with Trust agreed timescales; and 2) gain information from the market to help inform the development of, and identify potential issues relating to, any subsequent procurement exercise conducted. We are open to receiving innovative solutions If you are a suitably experienced document management solutions service provider, capable and interested in supporting the Trust's legal services department, then you are invited to register your interest via the Trust's Bravo Solutions e-tendering portal at https://commercialsolutions.bravosolution.co.uk/ Instructions for registering are available from the 'Additional information' section of this notice. After the closing date, registered interested parties will be invited to attend, and participate in, a virtual market sounding engagement event, and discussion group, anticipated to take place w/c 14th March 2022. Additional information: Suitably experienced document management solutions service providers interested in attending, and participating in, the Trust's market sounding engagement event are as follows: a) access the Trust's e-Tendering portal at https://commercialsolutions.bravosolution.co.uk b) click 'View current opportunities and notices' c) express an interest in the pqq_1109 - Document management solutions d) accurately complete and submit your answers to the Qualification Envelope questionnaire by no later than 16:00 on Thursday, 10th March 2021. It should be noted that by registering your organisation to attend the Trust's market sounding engagement event is NOT an actual pre-qualification or selection questionnaire. System limitations mean that the labels state PQQ and Qualification Envelope. Please note that this notice is NOT being used to commence any public procurement exercise of any kind. A response to this early engagement notice does NOT guarantee any subsequent invitation to participate in any future public procurement process that may be conducted nor are we bound to accept any proposals offered. If any tendering exercise is carried out, then this will be advertised on Contracts Finder. We are not liable for any costs, fees or expenses incurred by any interested provider participating in the market sounding engagement event and we reserve the right (at our own discretion) to pursue alternative routes for the provision of the document management solution services required should we decide to do so.

Contract Details

Open Contracting ID

ocds-b5fd17-9e2a79c4-6bc2-40e2-8569-a4f54552b6d5

Publication Source

Contracts Finder

Procurement Stage

Planning

Procurement Method

N/A

Procurement Method Details

N/A

Procurement Category

N/A

Tender Suitability

SME VCSE

Framework / DPS

Contract Classification

CPV Code(s)

48311100
72512000
79996100
79999100

CPV Division(s)

48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
79 - Business services: law, marketing, consulting, recruitment, printing and security

Awarding Authority

EAST KENT HOSPITALS UNIVERSITY

Buyer Name

Buyer Email

neil.baigent@nhs.net

Buyer Phone

Buyer Address

Procurement Offices, William Harvey Hospital, Willesborough Road, Kennington

Ashford

TN24 0LZ

England