Notice Information
Notice Title
Document management solutions
Notice Description
2gether Support Solutions (herein referred to as "we" or "us") was formed in April 2018 as a new, wholly owned subsidiary company of one of the largest NHS Foundation Trusts in the UK, East Kent Hospitals University NHS Foundation Trust (the "Trust"). On behalf of the Trust's legal services department, we are seeking to: 1) determine the level of potential interest from, and capability of, suitably experienced document management solution service providers (ideally SMEs based in Kent) who will - in a safe, secure and timely manner: i) convert / scan confidential and sensitive related information (including, but not limited to, patient medical notes, continuous CTGs and other health & corporate records) into an encrypted digital format; and then ii) deliver the encrypted digitised documents to identified Trust representatives via a service provider's hosted secure EDRM system or other suitably secure alternative cloud-based platform or other secure methods in accordance with Trust agreed timescales; and 2) gain information from the market to help inform the development of, and identify potential issues relating to, any subsequent procurement exercise conducted. We are open to receiving innovative solutions If you are a suitably experienced document management solutions service provider, capable and interested in supporting the Trust's legal services department, then you are invited to register your interest via the Trust's Bravo Solutions e-tendering portal at https://commercialsolutions.bravosolution.co.uk/ Instructions for registering are available from the 'Additional information' section of this notice. After the closing date, registered interested parties will be invited to attend, and participate in, a virtual market sounding engagement event, and discussion group, anticipated to take place w/c 14th March 2022. Additional information: Suitably experienced document management solutions service providers interested in attending, and participating in, the Trust's market sounding engagement event are as follows: a) access the Trust's e-Tendering portal at https://commercialsolutions.bravosolution.co.uk b) click 'View current opportunities and notices' c) express an interest in the pqq_1109 - Document management solutions d) accurately complete and submit your answers to the Qualification Envelope questionnaire by no later than 16:00 on Thursday, 10th March 2021. It should be noted that by registering your organisation to attend the Trust's market sounding engagement event is NOT an actual pre-qualification or selection questionnaire. System limitations mean that the labels state PQQ and Qualification Envelope. Please note that this notice is NOT being used to commence any public procurement exercise of any kind. A response to this early engagement notice does NOT guarantee any subsequent invitation to participate in any future public procurement process that may be conducted nor are we bound to accept any proposals offered. If any tendering exercise is carried out, then this will be advertised on Contracts Finder. We are not liable for any costs, fees or expenses incurred by any interested provider participating in the market sounding engagement event and we reserve the right (at our own discretion) to pursue alternative routes for the provision of the document management solution services required should we decide to do so.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-9e2a79c4-6bc2-40e2-8569-a4f54552b6d5
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/324a46b7-a26d-4635-b728-9a8eb3914edc
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Not specified
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
48311100 - Document management system
72512000 - Document management services
79996100 - Records management
79999100 - Scanning services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 28 Feb 20223 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- 10 Mar 2022Expired
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Not Specified
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- EAST KENT HOSPITALS UNIVERSITY
- Contact Name
- Not specified
- Contact Email
- neil.baigent@nhs.net
- Contact Phone
- Not specified
Buyer Location
- Locality
- ASHFORD
- Postcode
- TN24 0LZ
- Post Town
- Tonbridge
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ4 Kent
- Small Region (ITL 3)
- TLJ45 Mid Kent
- Delivery Location
- TLJ South East (England)
-
- Local Authority
- Ashford
- Electoral Ward
- Willesborough
- Westminster Constituency
- Ashford
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/324a46b7-a26d-4635-b728-9a8eb3914edc
28th February 2022 - Early engagement notice on Contracts Finder -
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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