Tender

TfL Stops and Shelters Maintenance Services Contract

TRANSPORT FOR LONDON

This public procurement record has 1 release in its history.

Tender

31 Jan 2023 at 16:00

Tender Notice
Summary of the contracting process

Transport for London (TfL) is initiating a tender process for the provision of maintenance services for bus stops and shelters in London. The contract value ranges from £35,000,000 to £45,000,000 GBP. The deadline for submitting a response to the Selection Questionnaire (SQ) is 27 February 2023. Economic operators must register on the online e-tendering portal to access procurement documents. The procurement method is a Competitive procedure with negotiation (above threshold). The contract period is from 1 January 2024 to 1 January 2029.

This opportunity to provide maintenance services for TfL's bus stops and shelters is open to diverse suppliers of all sizes, including SMEs and VCSEs. Businesses in the cleaning services, advertising, and transport equipment sectors would be well-suited to compete for this tender. Economic operators have the opportunity to express interest by completing and submitting the SQ by the specified deadline. TfL aims to ensure genuine competition by inviting selected economic operators to submit initial tenders. Suppliers are advised to follow the instructions on the online e-tendering portal for communication and clarification regarding the procurement process.

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Notice Information

Notice Title

TfL Stops and Shelters Maintenance Services Contract

Notice Description

Transport for London (TfL) is seeking to award one contract for the provision of maintenance services in respect of bus stops and shelters. The maintenance services will consist of the following: * Cyclical Cleaning * Safety Inspections * Responsive Cleaning * Graffiti Removal * Printing and Posting of Timetables and Publicity * Light maintenance and repair of timetable display units * Responsive Cleaning of Night Buses * Perform the CDM Principal Contractor role; * Use of TfL's Asset Management Information System The Maintenance Services tender has been published on SAP Ariba. To be able to participate in the tender, suppliers must self-register on SAP Ariba. Please complete the "Supplier self-registration request form here: https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistrationrealm=TfL to register on SAP Ariba. Once registered you must email MarshaPech,marshapech@tfl.gov.uk or Deanna Drummond, deanna drummond@tfl.gov.uk to ensure your organisation is added to the project in SAP Ariba. Additional information: The procurement process is being conducted on behalf of TfL. TfL operates as a functional body of the Greater London Authority under the direction of the Mayor of London. Economic operators should note that this procurement is being undertaken under the Negotiated Procedure as set out in Regulation 47 of the Utilities Contracts Regulations 2016. To express an interest and participate in this opportunity, economic operators need to complete and submit a response to the Selection Questionnaire (SQ) by the deadline date of 27 February 2023. To access the procurement documents and complete and submit the SQ, economic operators will need to be registered on the online e-tendering portal. To register or to check to see if you are already registered log on to https://s1eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL Following the selection process, pursuant to the SQ, TfL intends to invite four economic operators to the next stage of the procurement process, where it will require those economic operators to submit an initial tender. Where less than four economic operators meet TfL selection requirements TfL will only progress those who have satisfied the selection criteria provided that TfL is satisfied that the number to be invited is sufficient to ensure genuine competition. Where there two or more economic operators who are ranked equally in 4th place (i.e., 4th ranking economic operators achieve the same score) in respect of the selection criteria then TfL will shortlist and invite those economic operators who are ranked in joint 4th place to submit an initial tender. Further details in relation to the selection of candidates are set out in the SQ provided as part of the procurement documents. The value of the tender represents the maximum estimated value of services anticipated to be awarded across the contract. The estimated total value range across this contract is PS35,000,000 to PS45,000,000 GBP. TfL reserves the right to withdraw from the procurement process and may award the contract in whole, in part or not at all as a result of this call for competition. TfL shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. Tenders and supporting documents must be priced in Pounds Sterling and all payments made under the contract will be in Pounds Sterling, unless otherwise advised. TfL embraces diversity and welcomes applications from all suitably skilled suppliers of all sizes who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier workforce and/or ownership. Please note that all communications and clarifications regarding this procurement should be sent via the online e-tendering portal. Economic operators must read the instructions carefully before proceeding with registration.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9f938c93-83c1-4e41-9765-372b00997a2f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d1831b67-9775-4b44-9ebd-f1d0983fa522
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

34000000 - Transport equipment and auxiliary products to transportation

44212321 - Bus shelters

79341000 - Advertising services

90910000 - Cleaning services

Notice Value(s)

Tender Value
£45,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jan 20233 years ago
Submission Deadline
27 Feb 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2024 - 1 Jan 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRANSPORT FOR LONDON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E20 1JN
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
TLI London
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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