Award

Finance Management Information Systems (FMIS) and Hosted Service.

ROYAL BOROUGH OF GREENWICH

This public procurement record has 2 releases in its history.

Award

15 Mar 2017 at 10:28

Award Notice
Tender

18 Nov 2016 at 20:16

Tender Notice
Summary of the contracting process

The Royal Borough of Greenwich is seeking tenders for the provision of a Finance Management Information System (FMIS) and Hosted Service. This procurement falls under the open procedure and is classified under financial information systems. The tender period ended on 8th July 2016, and the awarded contract commenced on 1st April 2017, lasting for seven years with a potential extension of up to three more years. The total value of the awarded contract is approximately £2,520,000, allocated to enhance the Council's financial management capabilities through a comprehensive system tailored to comply with UK and EU legislation.

This tender offers significant opportunities for small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) to participate in modernising local authority financial systems. Businesses that specialise in financial system integration, hosting services, or have expertise in compliance with data protection and financial regulations would be well-positioned to compete. As the Council prioritises integrated and efficient solutions, companies capable of providing secure, compliant systems with excellent support services will find a conducive environment for growth through this contract.

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Notice Information

Notice Title

Finance Management Information Systems (FMIS) and Hosted Service.

Notice Description

The Council requires a FMIS and CM system(s) and Hosting Service to provide integrated and flexible functionality to support all aspects of financial and budgetary management required by a modern Local Authority working in partnership with other agencies. Ideally the system(s) / solution should be integrated and web enabled and operates to improve the Council's efficiency in processing financial transactions and provide the means for efficient interfaces to other Council systems. The system(s) / solution must comply with all relevant United Kingdom and European Union legislation, the CIPFA/LASAAC Code of Practice on Local Authority Accounting in the United Kingdom and the Service Reporting Code of Practice. Where relevant, the system / solution must be Payment Card Industry Data Security Standard (PCI DSS) compliant. The FMIS and CM system(s) should be capable of meeting current acceptable standards of security for system access and data storage with particular reference to the Data Protection Act 1998 (as amended) and the need to ensure all data, including backups and test data, is kept entirely within the European Economic Area, preferably, within the U.K. The Contractor shall be required to project manage the implementation, configuration and integration of their system(s) / solution and migration from the Council's current Civica systems to the new FMIS / CM. The Contractor shall be required to proactively work with, support and communicate with the Council during the Contract Period, including but not limited to the implementation user acceptance testing, training and upgrades. Additional information: The contract is for a period of 7 years, with the Council having an option to extend for a further period of up to 3 years. The total contract period will not exceed 10 years. The awarded contract value are based on the current annual costs and are for a 7-year period. If the option to extend the contract is invoked the afore mentioned estimated cost will increase accordingly.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a0a2125a-adc9-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/573f1c83-ea03-4fa6-8f58-182432651d59
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48812000 - Financial information systems

Notice Value(s)

Tender Value
£2,520,000 £1M-£10M
Lots Value
Not specified
Awards Value
£2,110,726 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
15 Mar 20178 years ago
Submission Deadline
8 Jul 2016Expired
Future Notice Date
Not specified
Award Date
11 Jan 20179 years ago
Contract Period
31 Mar 2017 - 30 Jan 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROYAL BOROUGH OF GREENWICH
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOOLWICH
Postcode
SE18 6HQ
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI5 Outer London - East and North East
Small Region (ITL 3)
TLI51 Bexley and Greenwich
Delivery Location
TLI London
Local Authority
Greenwich
Electoral Ward
Woolwich Arsenal
Westminster Constituency
Greenwich and Woolwich

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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