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Comprehensive Cleaning Services and Window Cleaning to the Councils Operational and Commercial Properties

Epping Forest District Council

This public procurement record has 1 release in its history.

Award

14 Oct 2026 at 14:43

Award Notice
Summary of the contracting process

Epping Forest District Council has procured comprehensive cleaning and window-cleaning services for its operational and commercial properties. The work covers annual cleaning at the Civic Offices, Oakwood Hill Depot, Townmead Depot and Ongar public toilets, as well as emergency cleaning across all sites and ad hoc area cleaning. Annual window cleaning is required at the Civic Offices and Oakwood Hill Depot. The purpose is to provide clean, attractive environments for council staff and visitors. This is a facilities cleaning service, within the broader cleaning and sanitation category (CPV 90900000). The recorded delivery location is Epping, Essex.

The procurement is complete and has been awarded to Ideal Cleaning Services Ltd. Epping Forest District Council made the award on 24 September 2026. The awarded value is £713,775.84. The contract runs from 1 February 2027 to 31 January 2029, with two possible one-year extensions. The council selected a supplier through a call-off from a framework agreement, using a selective procedure. The original tender submission deadline was 20 July 2026. The requirement was identified as suitable for small and medium-sized enterprises. No separate evaluation criteria or detailed eligibility requirements are recorded in the procurement information.

For cleaning contractors, this award shows that Epping Forest District Council buys a bundled service combining scheduled building and toilet cleaning, window cleaning, emergency response and ad hoc area work. A credible competitor for this requirement would need to manage recurring cleaning across several council sites while also providing the flexibility to respond to urgent and variable work. The scope calls for both general premises cleaning and window-cleaning capability, with annual work at designated buildings and coverage across all sites for emergencies. The council used a framework call-off route, so relevant experience supplying public-sector cleaning through an established framework would be commercially pertinent. The procurement was marked as suitable for SMEs, indicating that smaller providers were considered capable of competing for this scale of service.

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Notice Information

Notice Title

Comprehensive Cleaning Services and Window Cleaning to the Councils Operational and Commercial Properties

Notice Description

Providing clean, attractive environments for staff and visitors to the Councils operational and commercial properties. The contract is to provide a full and comprehensive cleaning service and window cleaning to the Councils operational and commercial properties, o Civic Offices Annual Cleaning o Oakwood Hill Depot Annual Cleaning o Town mead depot Annual Cleaning o Ongar Toilets Annual Cleaning o Emergency Works All Sites o Area Cleaning Ad hoc Work o Window Cleaning Annual Work Costs (just Civic Office and Oakwood Hill);

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a0c0b8f7-f0a6-4795-b5aa-48793fa51f6a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cedfd22c-e647-4073-9723-c940485c8a99
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90900000 - Cleaning and sanitation services

Notice Value(s)

Tender Value
£713,775 £500K-£1M
Lots Value
Not specified
Awards Value
£713,775 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
14 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
24 Sep 20264 weeks ago
Contract Period
1 Feb 2027 - 31 Jan 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Epping Forest District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EPPING
Postcode
CM16 4BZ
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH35 West Essex
Delivery Location
Not specified
Local Authority
Epping Forest
Electoral Ward
Epping West & Rural
Westminster Constituency
Epping Forest

Supplier Information

Number of Suppliers
1
Supplier Name

Ideal Cleaning Services Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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