Award

Term Service Contract for the Maintenance and Periodic Inspection and Testing of Emergency Lighting Systems - Retender

EAST RIDING OF YORKSHIRE COUNCIL

This public procurement record has 1 release in its history.

Award

07 May 2025 at 09:34

Award Notice
Summary of the contracting process

The East Riding of Yorkshire Council has completed the award stage of a public procurement process for a Term Service Contract dedicated to the maintenance and periodic inspection and testing of emergency lighting systems across Yorkshire and the Humber, United Kingdom. The procurement, classified under repair and maintenance services, was conducted using an open procurement method. The awarded contract commenced on 8 May 2025 and will run until 8 March 2027, with a total value of £440,000. The tender process included an open procedure, making it accessible for various potential suppliers to submit their proposals. The Council, located in Beverley, sought suppliers capable of managing emergency lighting installations according to existing British Standards, which are expected to remain unchanged for the duration of this contract.

The contract presents significant opportunities for businesses skilled in repair and maintenance services, particularly those capable of providing emergency lighting solutions. Suitable participants include small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs), given the tender's openness to such organisations. With the explicit tasks of initial inspections, regular maintenance, and potential reactive maintenance operations across multiple locations, businesses specialising in lighting system services within the area are well-positioned to compete effectively. The awarded supplier, Wally Mays (Contractors) Ltd, a large contractor based in Hull, demonstrates the scale and capacity needed to manage such comprehensive service contracts efficiently.

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Notice Information

Notice Title

Term Service Contract for the Maintenance and Periodic Inspection and Testing of Emergency Lighting Systems - Retender

Notice Description

The East Riding of Yorkshire Council owns and controls approximately 286 emergency lighting installations throughout the County, of various sizes and complexity. The contract scope of work includes the initial inspection, testing and verification of existing systems, verifying as installed information; undertaking planned inspection and testing; consequential and reactive maintenance works to ensure that installations meet operational and safety standards and the provision to attend at any applicable location in the East Riding of Yorkshire within the prescribed times. Working restrictions will apply. Please Note: ERYC are aware that the British or Harmonised Standards BS 1838:2013 - Lighting applications - Emergency Lighting, BS 5266-1:2016 - Emergency Lighting - Code of Practice for the Emergency Lighting of Premises and BS EN 50172:2004/BS 5266-8:2004 - Emergency Escape Lighting Systems are being replaced by new updated versions in 2024 and throughout 2025. The current standards remain applicable until 2027 and therefore, the new Standards will NOT be applicable to this contract. ERYC intends to renew this contract after the 2 year duration in order to implement the 2027 changes to British Standards.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a10063c2-ba22-4e32-8243-5d59fa6299f1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/006d1d39-d193-4692-9fc0-95c462e39773
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

CPV Codes

31518200 - Emergency lighting equipment

31527260 - Lighting systems

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£440,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
7 May 20259 months ago
Submission Deadline
3 Feb 2025Expired
Future Notice Date
Not specified
Award Date
6 May 20259 months ago
Contract Period
7 May 2025 - 8 Mar 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST RIDING OF YORKSHIRE COUNCIL
Contact Name
Julie Tierney
Contact Email
julie.tierney@eastriding.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BEVERLEY
Postcode
HU17 9BA
Post Town
Hull
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE12 East Riding of Yorkshire
Delivery Location
TLE Yorkshire and The Humber
Local Authority
East Riding of Yorkshire
Electoral Ward
St Mary's
Westminster Constituency
Beverley and Holderness

Supplier Information

Number of Suppliers
1
Supplier Name

WALLY MAYS (CONTRACTORS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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