Award

Offshore Industry Advice SharePoint System

JNCC SUPPORT CO

This public procurement record has 3 releases in its history.

Award

01 Feb 2019 at 14:43

Award Notice
TenderAmendment

25 Jan 2018 at 16:12

Tender Notice
Tender

23 Jan 2018 at 10:45

Tender Notice
Summary of the contracting process

The procurement process for the Offshore Industry Advice SharePoint System was conducted by the JNCC Support Co., a buying organisation focused on providing nature conservation advice in offshore areas. This tender is classified under IT services, specifically for consulting, software development, Internet, and support, with a total contract value of £28,000. The procurement was initiated through an open procedure, with a tender period that ended on 13 February 2018. The contract period is set to run from 19 February 2018 to 28 March 2018, and the associated delivery is directed to Scotland, United Kingdom.

This tender presents opportunities for growth specifically for small and medium-sized enterprises (SMEs) that offer IT services and have experience with casework management systems. Companies proficient in SharePoint development and those familiar with the offshore industry’s regulatory requirements will be particularly well-suited to compete for this contract. As the JNCC Support Co. continues to innovate and improve its processes, there is potential for ongoing engagement from businesses that can align their offerings with the organisation's needs for efficient operational systems.

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Notice Information

Notice Title

Offshore Industry Advice SharePoint System

Notice Description

Project Aims The Offshore Industries Advice team within JNCC require a new streamlined casework management system. This will enable them to replace the current ad-hoc system of spreadsheets and documents. JNCC have invested in Office365 as a centralised corporate platform for document creation, management and delivery. By utilising the SharePoint platform that comes with Office356, we can provide a resilient assured system that comes with a number of secondary advantages. 3. Project Background Offshore Industries Advice (OIA) JNCC has responsibility for the provision of nature conservation advice in the offshore area, defined as beyond 12 nautical miles (nm) from the coastline to the extent of the United Kingdom Continental Shelf (UKCS). The OIA team provides statutory and non-statutory nature conservation advice to Government and industry in relation to a range of offshore industries including, but not limited to, oil and gas, aggregate extraction and renewable energy. Requests for advice can come in the form of applications, via regulators, or direct requests for advice from operators or consultees. In addition to this, the OIA team provide a 24 hour pollution response service in the event of an offshore incident. Currently the OIA business workflow uses the following platforms to deliver various outcomes: * FogBugz: Case assignment, tracking, and updates When an electronic application is received the email request is forwarded to the FogBugz database where a unique case number is instantly generated and a copy of the email is stored. FogBugz is then populated with information relating to the case (see Section 5 for more details). This process includes assigning casework to a Case Officer who receives an automatic notification. Automatic notifications are also sent if a casework update is received and entered into the system. When casework is complete FogBugz is updated and the case closed out. * Master Spreadsheet (Excel): Case detail tracking The Master Spreadsheet is used to store and track comprehensive information relating to each piece of casework and includes a repetition of the information previously entered into FogBugz. The spreadsheet is divided into a series of worksheets to help identify and group the types of applications, of which there around 15. * EQA Spreadsheet (Excel): Evidence Quality and sign off Each piece of casework will have an Evidence Quality Assurance (EQA) sheet associated with it. These are separate excel documents which vary depending on the type of application. Information recorded within these sheets are used to track progress and provide an audit trail. This information may have been previously recorded in FogBugz and the Master Spreadsheet. * Timesheets: Time allocation per case Case Officers record time spent on a piece of casework in the Master Spreadsheet. In addition, time spend on Quality Assurance is also recorded. This information is pulled from the spreadsheet on a quarterly basi

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a1ce6294-3321-4ea2-9016-364558c669c1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2dd0cfba-5ef0-4ed3-8e21-d120841bbc18
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£28,000 Under £100K
Lots Value
Not specified
Awards Value
£31,284 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
1 Feb 20197 years ago
Submission Deadline
13 Feb 2018Expired
Future Notice Date
Not specified
Award Date
22 Feb 20188 years ago
Contract Period
26 Feb 2018 - 2 Apr 2018 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
JNCC SUPPORT CO
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PETERBOROUGH
Postcode
PE1 1JY
Post Town
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH41 Peterborough
Delivery Location
TLM Scotland
Local Authority
Peterborough
Electoral Ward
Central
Westminster Constituency
Peterborough

Supplier Information

Number of Suppliers
1
Supplier Name

ALSCIENT

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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