Award

AI Transcription Tool

SWINDON BOROUGH COUNCIL

This public procurement record has 4 releases in its history.

Award

03 Mar 2025 at 09:25

Award Notice
Tender

31 Oct 2024 at 16:29

Tender Notice
Tender

28 Oct 2024 at 11:41

Tender Notice
Tender

28 Oct 2024 at 11:32

Tender Notice
Summary of the contracting process

Swindon Borough Council (SBC) is seeking to procure an AI Transcription Tool to aid administrative tasks within the council. This opportunity falls under the industry category of software supply services, with additional classifications in software development, programming services of application software, and software implementation services (CPV codes: 72268000, 72262000, 72212000, 72263000). The procurement process has reached the award stage, with the contract awarded to Beam Up Limited for a potential total contract period of 7 years, starting on 13 February 2025 and ending on 12 February 2032. The contract has an estimated potential value between £560,000 and £2,100,000. Key dates include tender submission deadline by 26 November 2024 and tender clarifications submitted by 18 November 2024. The contract location is Swindon, England.

This procurement provides expansive business growth opportunities, especially for software providers specialising in AI and automation tools. The total potential value of £2,100,000 makes it highly lucrative, with the ability to secure a long-term government contract promoting steady revenue growth. SMEs are encouraged to participate, given the council's suitability criteria, enhancing opportunities for smaller businesses with expertise in AI and software development. Companies well-suited for this tender include those with a track record in developing, supplying, and implementing advanced software solutions, particularly transcription and automation tools that can handle extensive usage demands.

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Notice Information

Notice Title

AI Transcription Tool

Notice Description

Swindon Borough Council (SBC) wishes to invite expressions of interests from suitably qualified and experienced service providers for the provision of an AI Transcription Tool to support administrative tasks across the council, for an initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed. The initial 12 month term of the Contract is an estimated value between PS80,000.00 and PS300,000.00. The estimated value of the option to extend for a 12 month period is PS80,000.00 and PS300,000.00. The estimated potential total contract period of 7 years shall be between PS560,000.00 and PS2,100,000.00. Please note that the services are subject to demand and the expected volumes quoted of 31,912 hours per annum (and used for the purpose of evaluation) are not guaranteed. In addition, the Council reserves the right to increase the annual contract value up to PS300,000 per annum for each 12-month period, subject to use and budget approval. To participate, Suppliers will need to Register as a Supplier with ProContract www.supplyingthesouthwest.org.uk then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com. Tender clarifications to be submitted via Messaging in ProContract tender portal, by 18th November 2024 1200hrs UK Local time. The Council's responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses are required to be submitted no later than 26th November 2024 1200 hrs UK Local time via ProContract tender portal https://www.supplyingthesouthwest.org.uk/ Please note that this project has been advertised on Find a Tender Service (FTS)/Contracts Finder/ other web portals, However, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN748747. No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a1ff088f-bc5f-41c3-bd36-dab8d771d3d3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/225addce-3fc1-47ab-ab97-d9e6dc3da1cd
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212000 - Programming services of application software

72262000 - Software development services

72263000 - Software implementation services

72268000 - Software supply services

Notice Value(s)

Tender Value
£2,100,000 £1M-£10M
Lots Value
Not specified
Awards Value
£2,100,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
3 Mar 202511 months ago
Submission Deadline
26 Nov 2024Expired
Future Notice Date
Not specified
Award Date
28 Jan 20251 years ago
Contract Period
13 Feb 2025 - 12 Feb 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SWINDON BOROUGH COUNCIL
Contact Name
Charlie Johnson
Contact Email
cjohnson6@swindon.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
SWINDON
Postcode
SN1 2JH
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Supplier Information

Number of Suppliers
1
Supplier Name

BEAM UP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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