Tender

Event Management Services for 'Thank you' Event for Lewisham and Greenwich Trust

LEWISHAM AND GREENWICH NHS TRUST

This public procurement record has 1 release in its history.

Tender

01 Mar 2022 at 18:33

Tender Notice
Summary of the contracting process

The Lewisham and Greenwich NHS Trust is seeking to procure event management services for their 'Thank you' event, scheduled to take place in June 2022. The procurement process is currently in the tender stage, with an end date for submissions set for 14 March 2022. The event will be held in Lewisham, London, and is classified under the event services category (CPV code: 79952000). The total contract value is estimated at £500,000, with a minimum budget of £416,000. This open tender procedure is designed for suppliers below the threshold and aims to select a contractor responsible for all event logistics, including design, setup, and compliance with safety regulations.

This tender presents significant opportunities for businesses involved in event planning and management, particularly those specialised in large-scale events. Small and medium-sized enterprises (SMEs) as well as voluntary, community, and social enterprises (VCSEs) are encouraged to compete, as the procurement process is tailored to accommodate their participation. Successful bidders will have the chance to showcase their expertise in managing events, potentially leading to further contracts within the public sector for similar services.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Event Management Services for 'Thank you' Event for Lewisham and Greenwich Trust

Notice Description

Lewisham and Greenwich NHS Trust (the Trust) is planning to host an inclusive 'thank you' event to be attended by staff, contractors and their families in June 2022. This event is intended as a means of thanking staff for their hard work and dedication since the outbreak of the Covid pandemic in 2020, and it is hoped that it will provide a memorable day out on which staff and their families can reflect for years to come. The Trust is looking to appoint a contractor to provide all aspects of the thank you event for staff and management of all 3rd party contractors and partners needed to make the event successful. The contractor will be fully responsible for all aspects of this event including: Event design, set up and planning: The contractor will project manage all aspects of the event. This will include, but will not be limited to: o ticket sales and management of attendee numbers, o provision of the necessary infrastructure needed to run a successful event, o management of all logistical arrangements, o ensuring the event is fully compliant with all relevant legislative, safety and compliance documentation, and o proven expertise to manage and respond to circumstances that may arise during the course of the event. Event delivery: Over the course the event, the contractor will be responsible for ensuring the event is delivered with appropriate staffing and managed in accordance with the agreed specification.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a2dcf0d0-7f20-4597-b159-336c136c328e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b24e2183-7382-4718-8599-54417dcad118
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Mar 20223 years ago
Submission Deadline
14 Mar 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2022 - 30 Jun 2022 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEWISHAM AND GREENWICH NHS TRUST
Contact Name
Chris Wagner
Contact Email
chris.wagner@gstt.nhs.uk
Contact Phone
Not specified

Buyer Location

Locality
LEWISHAM
Postcode
SE13 6LH
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI London
Local Authority
Lewisham
Electoral Ward
Ladywell
Westminster Constituency
Lewisham North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-a2dcf0d0-7f20-4597-b159-336c136c328e-2022-03-01T18:33:35Z",
    "date": "2022-03-01T18:33:35Z",
    "ocid": "ocds-b5fd17-a2dcf0d0-7f20-4597-b159-336c136c328e",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "CF-0671700D0O000000rwimUAA1",
        "title": "Event Management Services for 'Thank you' Event for Lewisham and Greenwich Trust",
        "description": "Lewisham and Greenwich NHS Trust (the Trust) is planning to host an inclusive 'thank you' event to be attended by staff, contractors and their families in June 2022. This event is intended as a means of thanking staff for their hard work and dedication since the outbreak of the Covid pandemic in 2020, and it is hoped that it will provide a memorable day out on which staff and their families can reflect for years to come. The Trust is looking to appoint a contractor to provide all aspects of the thank you event for staff and management of all 3rd party contractors and partners needed to make the event successful. The contractor will be fully responsible for all aspects of this event including: Event design, set up and planning: The contractor will project manage all aspects of the event. This will include, but will not be limited to: o ticket sales and management of attendee numbers, o provision of the necessary infrastructure needed to run a successful event, o management of all logistical arrangements, o ensuring the event is fully compliant with all relevant legislative, safety and compliance documentation, and o proven expertise to manage and respond to circumstances that may arise during the course of the event. Event delivery: Over the course the event, the contractor will be responsible for ensuring the event is delivered with appropriate staffing and managed in accordance with the agreed specification.",
        "datePublished": "2022-03-01T18:33:35Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "79952000",
            "description": "Event services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "SE13 6LH"
                    },
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 416000,
            "currency": "GBP"
        },
        "value": {
            "amount": 500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2022-03-14T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2022-04-01T00:00:00+01:00",
            "endDate": "2022-06-30T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/b24e2183-7382-4718-8599-54417dcad118",
                "datePublished": "2022-03-01T18:33:35Z",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-199659",
            "name": "Lewisham and Greenwich NHS Trust",
            "identifier": {
                "legalName": "Lewisham and Greenwich NHS Trust"
            },
            "address": {
                "streetAddress": "High Street",
                "locality": "Lewisham",
                "postalCode": "SE13 6LH",
                "countryName": "GB"
            },
            "contactPoint": {
                "name": "Chris Wagner",
                "email": "chris.wagner@gstt.nhs.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-199659",
        "name": "Lewisham and Greenwich NHS Trust"
    }
}