Tender

Fleet Hire & Maintenance

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 2 releases in its history.

TenderAmendment

10 May 2019 at 11:35

Tender Notice
Tender

12 Apr 2019 at 08:09

Tender Notice
Summary of the contracting process

The UK Shared Business Services Limited is currently conducting a procurement process for "Fleet Hire & Maintenance" services. This open procedure, initiated on 10th May 2019, has a submission deadline of 17th May 2019 at 11:00, and the resultant contract is expected to commence on 4th July 2019, lasting until 3rd July 2022. The services are required for a site located in the North East of England, with an emphasis on providing a reliable vehicle fleet, including maintenance and repairs, particularly for operations related to the Control of Major Accident Hazards (COMAH) site managed by the South Tees Site Company (STSC).

This tender represents significant opportunities for businesses specialising in fleet management and maintenance services, especially small and medium-sized enterprises (SMEs) that are capable of delivering comprehensive onsite support. Companies with capabilities for vehicle recovery, puncture repairs, and the provision of safety clothing and equipment will be particularly well-suited to compete. Furthermore, the onsite workshop facilities outlined could lead to additional contracts or expansions in service offerings as STSC Ltd may require further vehicle support or fleet adjustments post-award.

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Notice Information

Notice Title

Fleet Hire & Maintenance

Notice Description

The final date and time for the submission of Friday 17th May 2019 at 11:00 TED database 2019/S 073-172988 to access the published notice. DO NOT apply directly to the buyer. South Tees site Company (STSC) require Fleet Management services to include reliable vehicle fleet, including maintenance, repairs, recovery service, to ensure that ongoing keep safe operations can be carried out on our top tier COMAH (Control of Major Accident Hazards) site. The aim is to provide vehicles to support the maintenance and security teams which are suitable to the environment, serviced and maintained to correct standards. A fully comprehensive, onsite service is required which includes recovery, puncture repairs, tyre replacements. Scope of Requirement. *1 x full time Administrator on site to book services, MOT's etc. Order parts, prepare quotations. *2 x full time mechanics on site to carry out repairs, fix punctures etc. *STSC Ltd may require additional vehicles or may want to reduce the fleet at any time. Subject to a one month notice period. *On site facility for a garage/workshop is available in order to ensure that vehicles can be repaired on site (as most run on red diesel and are not road taxed). A monthly fee to cover utilities may be charged. *Water, electricity, waste disposal and cleaning of offices will be provided by STSC Ltd. *Any additional vehicles, off hired vehicles and temporary vehicles must be reported to the contract manager in order to ensure the STSC Ltd motor insurance database is updated. *Provision of adequate safety clothing and equipment (PPE) NOTE - there are no TUPE liabilities for this tender requirement. In order for potential bidders to gain a full appreciation of the complexities of this requirement and scale of the operation they are invited to attend a tour of South Tees Site Company Ltd (STSC) site on: 25th April 2019 Please note the above is a brief description of the requirement and full details of this specification can be found in the tender documentation attached to this notice. How to Apply As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS will be using the CCS eSourcing Suite for this procurement. To register on the CCS eSourcing portal please follow the details contained within the Additional Information section of this notice. If you are already registered on the CCS eSourcing portal and wish to register your interest in this opportunity please email; expressionofinterest@crowncommercial.gov.uk Your email must clearly state: * the name and reference for the procurement you wish to register for; * the name of the registered Bidder; * the name and contact details for the registered individual sending the email. Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control. Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the eSourcing portal will not be accepted or considered further for this opportunity. How to Register on the CCS eSourcing Suite If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk. Your email must clearly state: name and reference for the procurement you wish to register for; name of the registered Bidder; name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk: Telephone: 0345 010 3503 Training documents to support Bidders to utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a443f747-5c98-4ce8-8c28-cfe79d24e35f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/bafb141f-1173-4457-8fd0-99e2fb25b2e4
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50111000 - Fleet management, repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 May 20196 years ago
Submission Deadline
31 May 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 Jul 2019 - 3 Jul 2022 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLC North East (England)
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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