Award

T954 - Periodic Contract Cleaning - Lot 1: Mini Competition Yr 3

UNIVERSITY OF ESSEX

This public procurement record has 1 release in its history.

Award

03 Apr 2025 at 07:37

Award Notice
Summary of the contracting process

The University of Essex has concluded the procurement process titled "T954 - Periodic Contract Cleaning - Lot 1: Mini Competition Yr 3" under the industry category of "Cleaning services," specifically targeting accommodation cleaning services. The procurement relates to deep and sparkle cleaning of student accommodations during summer and postgraduate changeover periods at the university's campus in Colchester, with postal code CO4 3SQ in the United Kingdom. The tender stage ended on 21st March 2025, with the contract period starting from 28th March 2025 to 1st October 2025. The awarded contract was finalized on 3rd April 2025, with Crystal Facilities Management Limited selected as the supplier for this project. The contract value is £83,487.81 GBP.

This tender presents significant opportunities for growth for cleaning service providers, particularly those specialising in large-scale accommodation cleaning. Suitable businesses include SMEs and voluntary, community, and social enterprises (VCSEs) that can handle extensive and detailed cleaning requirements within specified time frames. Companies with experience in managing phased delivery approaches and capable of deploying sufficient resources for deep and sparkle cleaning under tight schedules will find this contract particularly fitting. It opens doors for service providers to collaborate with educational institutions and enhance their portfolio through successful execution of university accommodation contracts.

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Notice Information

Notice Title

T954 - Periodic Contract Cleaning - Lot 1: Mini Competition Yr 3

Notice Description

Lot 1: Summer Period (July & September): Following end of tenancy move out of undergraduate students (July) and postgraduate students (September). Deep cleaning to bedrooms with and without ensuite bathrooms and scheduled "sparkle" cleaning to communal areas; consisting of shared bathrooms, communal kitchens, foyers, lobby's, stairwells and corridors. Each Summer, typically during July, the University will host a number of summer school and conference events on campus. Delegates attending the events will have the opportunity to use the available University accommodation. Student accommodation such as bedrooms and ensuite bathrooms are not serviced by our in-house cleaning teams during the period of student tenancy, generally Oct - July, the communal areas; shared bathrooms, communal kitchens, foyers, lobby's, stairwells and corridors are serviced at least weekly during the student tenancy by our in-house cleaning team. The cleaning services described in lot 1 must take place during the changeover period from student use to delegate use which is ordinarily one week (7 days) using an agreed phased approach for delivery. The cleaning process is then repeated again following post graduate move-out in September. Typical requirements are shown in Lot 1 cleaning schedule documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a4876228-d80a-43c0-b822-e7ead4ee44f4
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d73f87bd-38d8-49d4-880a-f0b888b31cdc
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90911100 - Accommodation cleaning services

Notice Value(s)

Tender Value
£90,000 Under £100K
Lots Value
Not specified
Awards Value
£83,487 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
3 Apr 202510 months ago
Submission Deadline
21 Mar 2025Expired
Future Notice Date
Not specified
Award Date
2 Apr 202510 months ago
Contract Period
28 Mar 2025 - 1 Oct 2025 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF ESSEX
Contact Name
Aston Baker
Contact Email
ab17001@essex.ac.uk
Contact Phone
01206 872779

Buyer Location

Locality
COLCHESTER
Postcode
CO4 3SQ
Post Town
Colchester
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH34 Essex Haven Gateway
Delivery Location
Not specified
Local Authority
Colchester
Electoral Ward
Wivenhoe
Westminster Constituency
Harwich and North Essex

Supplier Information

Number of Suppliers
1
Supplier Name

CRYSTAL FACILITIES MANAGEMENT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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