Award

Planned and Reactive Maintenance of Mechanical and HVAC Installations

READING BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Award

22 Mar 2018 at 15:59

Award Notice
Tender

28 Mar 2017 at 11:21

Tender Notice
Summary of the contracting process

The procurement process initiated by Reading Borough Council is for the "Planned and Reactive Maintenance of Mechanical and HVAC Installations." This contract is categorised under services, specifically focusing on maintenance and repair services for mechanical installations covering approximately 224 properties within Berkshire, England. The procurement is currently in the award stage, with the contract period commencing on 2nd October 2017 and running until 1st October 2022, which may be extended for an additional two years. The estimated contract value is £1,190,000, with a minimum threshold of £650,000. The tender period closed on 28th April 2017.

This tender presents significant opportunities for businesses specialising in mechanical and HVAC maintenance services, particularly those capable of delivering emergency call-out services 24/7. Small and medium-sized enterprises (SMEs) in the maintenance, repair, and installation sector would be well-suited to compete for this contract, especially those with a demonstrated track record in similar services. Firms that can effectively navigate e-tendering systems and adhere to the technical requirements laid out by the Council will find this contract a valuable opportunity to enhance their business profile and expand their service offerings within the public sector.

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Notice Information

Notice Title

Planned and Reactive Maintenance of Mechanical and HVAC Installations

Notice Description

Reading Borough Council wish to procure the services of a contractor to undertake the provision of planned and reactive maintenance of mechanical and HVAC plant and associated systems. The contract will cover approximately 224 properties / assets across the borough. The service will include the provision of an emergency call-out service 365 days a year, 24 hours a day. The proposed contract will be for an initial period of five (5) years commencing in October 2017, with an option to extend for a further two year extension. The contracting authority anticipates that the Transfer of Undertaking (Protection of Employment) Regulations 2006 (TUPE) will not apply to this contract. Additional information: Organisations interested in expressing an interest in this procurement should download the procurement documents which are available on the Council's e-tendering system at: https://in-tendhost.co.uk/readingbc/aspx/Home and complete as instructed. The Portal is free of charge - to register please follow the supplier registration guidance which is available on the Portal. Contractors wishing to be considered for this tendering opportunity must complete the tender documents and return them electronically via the Council's e-tendering portal. Please note: you must register your interest via the Council's e-tendering portal if you intend to submit a tender. Interested parties must log onto the Council's e-tendering portal at: https://in-tendhost.co.uk/readingbc, to express an interest and download the procurement documents. All communications regarding this procurement exercise will be conducted through the Council's e-tendering portal including requests for clarifications or general enquiries. The procurement documents will be available for download up until the closing time and date for tender submissions, it is the organisation's responsibility to ensure that they download the documents in ample time to ensure that they can be completed and returned electronically, along with supporting documents, prior to the closing time and date stipulated. Before completing the tender, potential providers/suppliers should ensure that the e-mail address that has been used to register their organisation will be checked regularly as the Council's e-tendering system will generate automatic notifications to this e-mail address when there are updates, changes or messages sent relating to the project. Potential bidders should also check that their organisation's details are correct and kept up to date. Technical questions and assistance regarding the use and operation of the Portal should be addressed to the In-Tend Help Desk - e-mail: support@in-tend.co.uk, telephone number +44 8442728810. Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a59e71c5-e0a2-4ec7-8839-f036f392b1cc
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0bdf6e5c-1930-47b9-8853-894a9676036a
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50531100 - Repair and maintenance services of boilers

50531200 - Gas appliance maintenance services

50712000 - Repair and maintenance services of mechanical building installations

50720000 - Repair and maintenance services of central heating

50730000 - Repair and maintenance services of cooler groups

Notice Value(s)

Tender Value
£1,190,000 £1M-£10M
Lots Value
Not specified
Awards Value
£1,190,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
22 Mar 20187 years ago
Submission Deadline
28 Apr 2017Expired
Future Notice Date
Not specified
Award Date
2 Mar 20187 years ago
Contract Period
1 Apr 2018 - 1 Apr 2025 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
READING BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BERKSHIRE
Postcode
RG1 2LU
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
TLJ South East (England)
Local Authority
Reading
Electoral Ward
Abbey
Westminster Constituency
Reading Central

Supplier Information

Number of Suppliers
1
Supplier Name

BTU (INSTALLATION & MAINTENANCE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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