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Payroll service for the British Embassy Budapest

Foreign, Commonwealth and Development Office

This public procurement record has 2 releases in its history.

AwardUpdate

27 Aug 2026 at 07:35

Award Notice
Award

20 Jul 2022 at 13:51

Award Notice
Summary of the contracting process

The Foreign, Commonwealth and Development Office procured payroll management services for the British Embassy in Budapest. The requirement covered calculating salaries and bonuses for staff and casual workers, calculating third-party contributions, producing payroll reports and payslips, managing salary-related issues, preparing leaving papers for departing staff, and administering payroll with the relevant authorities. Administrative duties included registering new staff, submitting monthly declarations and deregistering people leaving employment. The work is associated with the embassy in Budapest, although the procurement record also describes delivery across the United Kingdom, Europe, the Channel Islands, the Isle of Man, British Overseas Territories and the rest of the world. This is a services contract and is identified under CPV 79211110, payroll management services.

The procurement is complete and was awarded following a request for quotation. The tender submission deadline was 5 May 2022 at 17:00. The contract was awarded on 19 July 2022 to Vass Hajnalka egyeni vallalkozas for £35,376.94, with the award recorded as active. The contract period runs from 1 September 2022 to 31 October 2026. The original requirement described a two-year contract with an option to extend for a further two years, subject to yearly review. The opportunity was identified as suitable for small and medium-sized enterprises. Evaluation was conducted through the quotation process; the stated objective was value for money, compliance with contractual obligations and national laws, and high-quality service delivery.

For a future requirement from this buyer, credible suppliers would need demonstrable payroll administration capability covering both employees and casual workers, with accurate handling of salaries, bonuses and third-party contributions. They would need to produce reliable payslips and reports, resolve payroll queries, manage joiners and leavers, and prepare departure documentation. Experience dealing with public authorities would be relevant because the service includes staff registration, recurring declarations and deregistration. Suppliers should also be able to operate across the legal and administrative requirements applicable to embassy payroll in Hungary and any wider locations covered by the service. The award to an SME shows that a smaller specialist payroll provider can meet this type of requirement, provided it can evidence quality, compliance, dependable administration and capacity.

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Notice Information

Notice Title

Payroll service for the British Embassy Budapest

Notice Description

The objective of the procurement is to retender a Payroll service provider that is expected to deliver value for money, to comply with all contractual obligations and national laws, and to offer high quality of services. The main features of services required: - calculation of staff and casual workers' salaries, bonuses; - calculation of third party contributions; - reporting; - payslips; - management of salary related issues; - preparing leaving papers for departing staff; - payroll administration with the authority including, but not restricted to, registration of new staff, monthly declarations, and deregistration of staff leaving employment, etc. Contract duration is 2 years with option to extend for additional 2 years (subject to yearly review).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a634f9c6-1fce-4b7c-a787-c63daefe9303
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4de66147-8874-46d1-af81-2f653bf0e8e3
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other - Request for a Quotation
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79211110 - Payroll management services

Notice Value(s)

Tender Value
£35,376 Under £100K
Lots Value
Not specified
Awards Value
£35,376 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
27 Aug 2026Today
Submission Deadline
5 May 2022Expired
Future Notice Date
Not specified
Award Date
19 Jul 20224 years ago
Contract Period
1 Sep 2022 - 31 Oct 2026 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Foreign, Commonwealth and Development Office
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AN
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

Vass Hajnalka egyeni vallalkozas

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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