Planning

Ancillary Vehicles (Cars & Vans) - Contract Hire & Rental

GOVIA THAMESLINK RAILWAY LTD

This public procurement record has 1 release in its history.

Planning

13 Apr 2022 at 14:49

Planned Procurement Notice
Summary of the contracting process

The procurement process is being conducted by Govia Thameslink Railway Ltd (GTR) for the tender titled "Ancillary Vehicles (Cars & Vans) - Contract Hire & Rental." This procurement falls under the transport industry category and is taking place in London (postcode EC3R 8AJ). Currently in the planning stage, the key milestones include an engagement end date of 11 May 2022 for expressions of interest, with tender issue anticipated by 27 May 2022 and tender returns due by 17 June 2022. The total contract value is up to £0.5 million per annum over a potential 3-year duration, aiming to replace the existing fleet with more sustainable vehicle options.

This tender presents an excellent opportunity for businesses involved in vehicle leasing, electrification, and fleet management services to expand their market reach. Companies with expertise in providing environmentally friendly vehicles, such as electric or hybrid models, as well as those offering vehicle tracking and telemetry solutions, would be particularly well-suited to participate. GTR intends to limit the number of suppliers to six, making it crucial for interested parties to demonstrate their ability to meet specific functionality and compliance criteria outlined in the tender documents.

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Notice Information

Notice Title

Ancillary Vehicles (Cars & Vans) - Contract Hire & Rental

Notice Description

GTR are looking to procure a partner(s) to provide the long-term contract hire and short-term rental of Ancillary Vehicles use by various departments with GTR across the GTR Network. At present GTR run a fleet of Diesel vehicles consisting primarily of Large, Medium & Small Panel vans as well as some cars. All these vehicles are currently provided from one incumbent supplier on a Contract Hire lease. A small number of vehicles are also hired on an adhoc short term (1-year Max) rental basis. In line with the current GTR sustainability strategy the aim is reduce the environmental carbon footprint by replacing this fleet with more environmentally friendly fully electric or hybrid vehicles. The purpose is to run a competitive tender to gain a partner(s) to provide a fleet of Large, Medium & Small vans & cars on a 3 year contract hire with an ongoing framework whereby adhoc short term rentals are supplied to ensure:- * Alignment to GTR's vision/values/strategic pillars * Reducing GTR's carbon footprint * Vehicle tracking & telemetry technology to provide information on vehicle location & driver performance. The combined value of all these lots will be for up to PS0.5m per annum and the contract award will be for a duration of up to 3 years. The annual value could vary due to annual budget reviews and depending on external impacts to the railway network. Tender Programme (forecasted) Expression of Interests Returned: 11 May 2022 Tender Issue: by 27 May 2022 Tender Returns: by 17 June 2022 Clarifications / Assessment Complete: by end of July 2022 Contract Notification: by end of August 2022 Contract Award: by end of August 2022 The above tender period is estimated and may be subject to change at GTR's discretion. It is anticipated that the tender will be limited six suppliers, though this will be subject to the quantity of suppliers expressing an interest. In the event a pre-qualification questionnaire (PQQ) is required, this will have two (2) clear aspects: a) A checklist of pass/fail functionality, compliance, and accreditation b) An assessed PQQ section Mobilization Expected to complete 1-month mobilization period, prior to commencing delivery of the first vehicles and it is therefore an aspiration that the all new vehicles would be delivered in October/November 2022. Expression of Interest Response: The supplier is requested to confirm their ability to meet the above requirements. All other competency requirements to award a contract will be identified with the tender enquiry document. The proposed contract will be on GTR (The Go-Ahead Group's) model terms and conditions for supply of services. Mandatory terms and service levels will be included within the tender package aligned to the programme. Suppliers expressing an interest to the EOI is acceptance to contracting on the GTR model terms Please send returns to: darren.pallett@gtrailway.com

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a654850b-b627-4b26-8db9-e3764af33909
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fedc18e8-5fca-49e3-af74-014474c91453
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34110000 - Passenger cars

34136200 - Panel vans

34144900 - Electric vehicles

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Apr 20223 years ago
Submission Deadline
Not specified
Future Notice Date
11 May 2022Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GOVIA THAMESLINK RAILWAY LTD
Contact Name
Darren Pallett
Contact Email
darren.pallett@gtrailway.com
Contact Phone
07815016610

Buyer Location

Locality
LONDON
Postcode
EC3R 8AJ
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
City of London
Electoral Ward
Bridge
Westminster Constituency
Cities of London and Westminster

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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