Tender

Lakeside - Security Services

PORTSMOUTH CITY COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

29 Jan 2024 at 17:08

Tender Notice
Tender

23 Jan 2024 at 10:26

Tender Notice
Summary of the contracting process

Portsmouth City Council is seeking tenders from qualified security service providers for the provision of security guarding services at Lakeside North Harbour, Portsmouth. The target date for contract award is March 26th, 2024, with service commencement on May 31st, 2024. The estimated annual contract value is £375,000, with the potential to increase. The procurement stage is currently at the tendering phase, with a deadline for tender submission on March 8th, 2024. Interested businesses should note the key deadlines for site visits, clarification requests, and tender submission.

This public procurement opportunity for security services by Portsmouth City Council offers a chance for security companies, particularly those with SIA accreditation, to expand their business. Small and medium-sized enterprises (SMEs) have been identified as suitable for this contract. The open procedure followed by the council allows fair competition, with a focus on quality service provision at agreed pricing levels. Businesses interested in providing security guarding services and aiming for long-term contracts should carefully review the procurement details and meet all specified requirements.

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Notice Information

Notice Title

Lakeside - Security Services

Notice Description

Portsmouth City Council ('the council') is inviting tenders from suitably qualified and experienced SIA or equivalent accredited suppliers for the provision of security guarding services at Lakeside North Harbour, Portsmouth. The council's target date for award of contract is March 26th, 2024, with service commencement following on May 31st, 2024. The initial contract term will be for 3 years with possibility of extending the term by a further 4 years in increments to be agreed, subject to the agreement and performance of both parties. The form of contract used will be the Council's standard terms for the supply of services. The estimated annual value of the contract is PS375,000 based upon current core requirements. The value of the contract for delivery of core requirements may increase or decrease in the event of changes to specification, changes to frequencies, and removal or addition of requirements from the contract. The Council cannot provide any guarantees of increases or decreases of the contract; however, any increases will be capped at 20% of the per annum contract value. The upper value of the contract in respect of core requirements could therefore theoretically increase to PS450,000 per annum. The above value estimate does not include for any non-core ad-hoc requirements such as additional support for events, specialist ad-hoc services, etc. No accurate estimate or guarantee in respect of value for non-core ad-hoc services can be provided, but it could equate to an upper additional value of PS10,000 per annum. Therefore, the full upper per annum value of the contract could theoretically equate to PS460,000 if additions to score services are taken up and a high volume of non-core ad-hoc services is commissioned via the contract. The council is ideally seeking to deliver a saving through this procurement process and avoid any cost increases. Therefore, Council reserves the right to set aside any tender that exceeds PS375,000 per annum for delivery of the Council's current core requirements. Tenderers, other than the current incumbent supplier, should also note that tenders will only be accepted where the tenderer can evidence that they have attended a scheduled tour of the site. The Council will run the procurement process in accordance with the 'Open Procedure' as set out within the Public Contracts Regulations (2015). The procurement timetable is detailed below: Procurement documents available on In-tend - 23.01.2024 Deadline for booking site visit - 05.02.2024 12:00 Site visits and bidders briefing - 06.02.2024 - 10am and 3pm 07.02.2024 - 10am and 3pm Deadline for requests for clarification - 15.02.2024 at 23:59 Tender return deadline - 22.02.2024 at 12:00 Notification letters issued - 14.03.2024 Standstill period starts - 15.03.2024 Standstill period ends - 25.03.2024 at 23:59 Contract award - 26.03.2024 Please ensure that all requests for clarification are made via t... Additional information: Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a6a30165-6b3d-4011-b6b3-150f9f7c65c9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ab65b502-9d9d-4da0-9db2-f9a93f2696e9
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79710000 - Security services

79711000 - Alarm-monitoring services

79713000 - Guard services

79714000 - Surveillance services

79715000 - Patrol services

Notice Value(s)

Tender Value
£3,220,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jan 20242 years ago
Submission Deadline
22 Feb 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 May 2024 - 30 May 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAMPSHIRE
Postcode
PO1 2AL
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ South East (England)
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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