Award

Gateway to Homechoice: Choice Based Letting Software - AWARD

EAST SUFFOLK COUNCIL

This public procurement record has 1 release in its history.

Award

07 Oct 2022 at 14:27

Award Notice
Summary of the contracting process

The East Suffolk Council has awarded a contract for the Gateway to Homechoice: Choice Based Letting Software. The contract falls under the services category and involves the development of an integrated housing register and choice-based lettings system for the Gateway partnership comprising seven local authorities in East of England. The contract's tender period ended on 11th November 2021, with a contract period running from 1st November 2022 to 1st November 2026.

This tender presents an opportunity for software and information systems providers interested in the public sector to grow their business. Small and medium-sized enterprises (SMEs) with expertise in housing solutions and local government software may find this contract particularly suited to their capabilities. The procurement method for this contract was an open procedure, offering a transparent and competitive bidding process for interested businesses.

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Notice Information

Notice Title

Gateway to Homechoice: Choice Based Letting Software - AWARD

Notice Description

Gateway to Homechoice is made up of a group of seven local authorities within the Gateway partnership as below: 1. Babergh District Council 2. Braintree District Council 3. Colchester Borough Council 4. East Suffolk Council 5. Ipswich Borough Council 6. Maldon District Council 7. Mid Suffolk District Council The partnership is looking to reprocure its IT system and will need an integrated housing register, choice-based lettings and homelessness system with the following requirements: o Unlimited number of licences available/users of the system o Online registration and housing register application process o Ability for applicants to view and edit their housing register information o Document upload facility for applicants to provide verification documents o Secure customer portal where customers can access their account o Built-in logic so that the system determines Band and bedroom need taken from the Gateway Allocations policy o Built-in logic for shortlisting - a dynamic shortlisting whereby the system shortlists properties based on the Allocations policy and a o Homelessness module which links to the housing register module and also adheres to the data collection requirements set by the Ministry of Housing, Communities and Local Government o Customisable Enhanced Housing Options wizard o Complete data migration from existing system(s) into the software provided will be required as part of implementation There are also approximately 40 housing providers that use the system to advertise their void properties and to shortlist applicants and allocate their properties. Whilst this is a joint procurement, contracts will be held with each member of the group separately.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a6b3fcfd-1929-4b95-afc4-e3f4ae8aebec
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/542b59e2-99e4-4dc6-8f9a-c1f9415e1baf
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£532,500 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
7 Oct 20223 years ago
Submission Deadline
11 Nov 2021Expired
Future Notice Date
Not specified
Award Date
7 Jan 20224 years ago
Contract Period
1 Nov 2022 - 1 Nov 2026 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST SUFFOLK COUNCIL
Contact Name
Mark Fisher
Contact Email
mark.fisher@eastsuffolk.gov.uk
Contact Phone
+44 1502523671

Buyer Location

Locality
SUFFOLK
Postcode
NR33 0EQ
Post Town
Norwich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH63 East Suffolk
Delivery Location
Not specified
Local Authority
East Suffolk
Electoral Ward
Kirkley & Pakefield
Westminster Constituency
Lowestoft

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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