Tender

The Provision of Medical Records System

WEST YORKSHIRE FIRE & RESCUE

This public procurement record has 2 releases in its history.

TenderAmendment

15 Oct 2020 at 13:17

Tender Notice
Tender

15 Oct 2020 at 09:40

Tender Notice
Summary of the contracting process

The West Yorkshire Fire & Rescue service is seeking proposals for the provision of a new Medical Records System, with the tender currently in the active stage and set to close on 5 November 2020. Located in Bradford, specifically at BD11 2DY, this initiative falls under the services category, classified as a medical software package (CPV code 48180000). The procurement is conducted through an open procedure below the threshold, aiming for a contract period from 1 December 2020 to 30 November 2027. Interested suppliers are encouraged to review the associated tender documentation for more detailed requirements and specifications.

This tender presents a valuable opportunity for businesses specialising in medical software solutions, especially those with experience in developing GDPR-compliant systems. With West Yorkshire Fire & Rescue emphasising a smooth transition and collaboration with their Occupational Health Unit and IT departments, companies that can demonstrate innovation and user-friendly interfaces will be particularly well-suited to compete. Small and medium enterprises (SMEs) are encouraged to participate, as the procurement is favourable to their involvement in providing effective health management systems for first responders.

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Notice Information

Notice Title

The Provision of Medical Records System

Notice Description

WYFRS currently employs 1400 staff based at various sites across West Yorkshire. The bulk of these staff are operational firefighters with the remainder consisting of support staff. Looking after the health and safety of our staff is very important to us. Upon recruitment all staff need to undertake medicals. Some medicals are more detailed than others due to nature of roles, e.g. firefighters. Following recruitment all operational staff are required to undertake health screening every 3 years, with more frequent health surveillance in place for higher risk roles. Sickness monitoring is also managed through the unit on an on-going basis. Recording this data and being able to retrieve this securely is important for the Occupational Health Unit (OHU) within WYFRS. OHU's current system has been in place for over 10 years and provides limited functionality and is not compliant with GDPR. WYFRS is looking for a new system that is user friendly, which meets the needs of WYFRS and is GDPR compliant. Transferring of existing employee medical data onto the new system will be a key requirement of the new Supplier. The Supplier will be required to work closely with WYFRS OHU and ICT (Information Technology) departments to support a timely and smooth transition whilst meeting the needs of WYFRS. Additional information: Please refer to ITT Documentation. Is a Recurrent Procurement Type? : Yes

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a6d7ce85-02ee-459d-8ec4-40f9d221a1c1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/74f5c990-c93f-49b0-a435-71748d7a8b1c
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48180000 - Medical software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Oct 20205 years ago
Submission Deadline
5 Nov 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2020 - 30 Nov 2027 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST YORKSHIRE FIRE & RESCUE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRADFORD
Postcode
BD11 2DY
Post Town
Bradford
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Kirklees
Electoral Ward
Birstall and Birkenshaw
Westminster Constituency
Spen Valley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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