Award

University of Southampton Invitation to Tender (ITT) Stage for the Provision of a 3D ToF Laser and HDR Scanner

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 2 releases in its history.

Award

10 Feb 2021 at 12:30

Award Notice
Tender

16 Dec 2020 at 16:13

Tender Notice
Summary of the contracting process

The University of Southampton is currently at the award stage of a procurement process for the provision of a 3D Time-of-Flight Laser and HDR Scanner. This initiative, aimed at enhancing archaeological research, has a total contract value of £80,000, with a minimum value of £70,000. The procurement method is classified as an open procedure, and the relevant tender period concluded on 21st January 2021. The successful supplier for this tender is Sunbelt Rentals Limited, with the contract period commencing on 1st March 2021 and ending on 28th February 2026. All deliveries are to be made to Southampton, postal code SO17 1BJ.

This tender presents significant growth opportunities for businesses specialising in geological and geophysical instruments, particularly those that manufacture or supply advanced scanning technology. Small and medium-sized enterprises (SMEs) and voluntary and community sector enterprises (VCSEs) are especially encouraged to participate, as the procurement has been designed to be accessible for various suppliers. Engaging in this procurement could enhance a company's profile within the academic and research sectors, potentially leading to further contracts or collaborations in similar fields.

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Notice Information

Notice Title

University of Southampton Invitation to Tender (ITT) Stage for the Provision of a 3D ToF Laser and HDR Scanner

Notice Description

Archaeology at Southampton has a lively and welcoming atmosphere. Ranked 29th in the world for Archaeology (QS World University Rankings, 2019) and 3rd for research power in the UK (REF, 2014), we have an international reputation as one of the leading centres for the study of archaeology, with high profile research projects carried out all over the world. Our syllabus covers the span of human history, from the emergence of our species to debates about the role of archaeology in contemporary society. Our staff are involved in archaeological fieldwork and investigations that feed into all our teaching. The range of taught programmes, as well as our research community and excellent facilities, emphasise how archaeology is a truly interdisciplinary subject that bridges the divide between the humanities and the sciences. To support ongoing research works and student experience, the Archaeology department at the university is looking to procure a 3D ToF Laser and HDR Scanner. Additional information: The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with bidders. All documentation in relation to this tender can be downloaded from the In-Tend portal. Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the submission of PQQ and/or Invitation to Tender Responses will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the bidder. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'. Bidders are advised that formal expressions of interest in the project must be by way of completion and return of the relevant Pre-Qualification (if applicable) or Invitation to Tender documents via the In-Tend portal. Further instructions for the submission of Invitation to Tender responses are below. To submit your return, please follow the instructions below: 1. Log In 2. Click 'Tenders' 3. Locate the relevant project 4. View Details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the "My Tender Return" panel. The system will only permit your organisation to make one return. 8. Click the red "Submit Return" button. Please note that, to preserve the integrity of the tendering procedure, all queries must made be via the correspondence function within the In-Tend portal. In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University. Due to the nature of this project, it has been deemed unsuitable for division into lots. The risk of dividing the requirement would render the execution of the contract excessively technically difficult, not cost effective and would undermine the proper execution of the con

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a70aa3e9-7f18-43c3-a329-300694d9a090
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d1ae6022-6da3-4351-a894-96f0ffe93250
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

CPV Codes

38200000 - Geological and geophysical instruments

38520000 - Scanners

38636100 - Lasers

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
Not specified
Awards Value
£60,232 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
10 Feb 20215 years ago
Submission Deadline
21 Jan 2021Expired
Future Notice Date
Not specified
Award Date
29 Jan 20215 years ago
Contract Period
1 Mar 2021 - 28 Feb 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
Not specified
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Supplier Information

Number of Suppliers
1
Supplier Name

SUNBELT RENTALS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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