Planning

Prison Retail Service

MINISTRY OF JUSTICE.

This public procurement record has 1 release in its history.

Planning

15 Nov 2017 at 08:57

Market Engagement Notice
Summary of the contracting process

The Ministry of Justice is in the planning stage of the procurement process for the "Prison Retail Service," aimed at fulfilling the needs of approximately 80,000 prisoners by providing access to goods such as food and toiletries. The initiative is classified under the canteen services industry category and takes place in various locations, including the United Kingdom and British Overseas Territories. Key milestones include an engagement end date set for 23 February 2018, with an open market engagement event scheduled for 5 January 2018 at HMPS College Newbold Revel in Rugby, offering insights into the project and fostering supplier networking.

This tender presents an excellent opportunity for businesses specialising in wholesale goods, logistics, and management services, particularly those who can adapt to the specific security and operational needs of the prison environment. Companies that provide a diverse range of products and can ensure timely and efficient delivery would be well-suited to compete. Furthermore, suppliers interested in engaging with the public sector and contributing to social responsibility initiatives will find this procurement process advantageous, especially those able to align their offerings with the goals of rehabilitation and resettlement for prisoners.

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Notice Information

Notice Title

Prison Retail Service

Notice Description

The HM Prison and Probation Service (HMPPS) Prison Retail Service provides approximately 80,000 prisoners the means to order goods (fresh and frozen food, ambient food and non-foods (e.g. toiletries)) using their own funds. The contract is a key operational service in maintaining a stable environment and supports the HMPPS decency agenda, which focuses on [normalising] aspects of prison life to prepare eligible prisoners for release. The current solution is provided as part of a nationally managed service providing wholesale goods, logistics/fleet and management resource (senior management and workshop labour supervision) in the delivery of an estimated 66,000 orders a week. This project is looking at the re-procurement of the service and as part of our activities we are reviewing the scope of what is managed through formal third party contracts and what is managed locally. This could include the supply and management of catalogue services/goods and periodicals (e.g. magazines). The primary objective of the service is to meet the demands of the paying consumers, providing a range of goods at prices comparable to that of convenience store retailers and responsive to the changing population demographics and external influences (e.g. healthy eating campaigns). The service aims to deliver orders in a timely, efficient manner while ensuring that prison security policies (national or local) are never contravened. Financially a key aim of the service is that it is self-financing and that the service overheads are covered through the cost of sales. The service must not exploit the customer (prisoner) population and instead should be seen as an opportunity both to play a key role in the operation of a prison environment and also providing opportunities for re-skilling and resettlement on release (e.g. job interviews, offers of work). The current model is provided through supplier(s) providing the following goods and services: 1. Wholesale goods: a wide range of goods which reflects the diversity of the est. 80,000 estate. Goods sold under the agreement must meet relevant security policies and can be subject to other influences (e.g. health campaigns); 2. Logistics: in the current model this involves delivery of wholesale goods to workshops (for picking and packing of orders) and onward delivery of orders to the customers at one of the establishments; 3. Management: this involves central, strategic management of the supply chain and operational service as well as providing workshop management for overseeing the picking and packing labour, which is provided through prison labour. It should be emphasised that this is the current model and as part of this project we wish to actively explore new and innovative options for how the service could be delivered whilst still meeting our objectives and business needs in future Additional information: The Project will be holding an open market engagement event at HMPS College Newbold Revel, Rugby on Friday 5th January 2018 starting at 10am (registration from 9:30am) . This will be an opportunity for us to: 1. provide more detail on the project and our requirements; 2. openly answer questions (creating a common understanding of the project); 3. create networking opportunities for suppliers; The morning will feature a presentation with open Q&A and the afternoon will be reserved for 1-2-1 meetings with interested suppliers. The Project has provided additional information on the event via its e-procurement system. Suppliers should access the Prison Retail 'PQQ folder' in the 'Opportunities' section on the MOJ e-procurement system (Bravo) which includes a supplier information pack on the procurement. The project will, throughout the engagement process up to the formal procurement commencing, publish materials via Bravo, FAQs and other information to maintain transparency in engaging with the market. Suppliers are encouraged to monitor the PQQ folder (note: the PQQ function is being used for secure communication and is NOT an invitation or commitment to tender). In order to register for the event Suppliers are asked to complete our survey which is accessible at the following address: https://docs.google.com/forms/d/e/1FAIpQLSdW8V3x5ri8XD7G7NAyRuY5gB9DjQvkMPRu_A_TGPKY-XSA5g/viewform?usp=sf_link The closing date registering to attend this event is 29.12.2017. This is subject to: a) A maximum of 2 attendees per supplier b) Should the venue reach capacity we may either: allow only 1 attendee per supplier or reject applications after the limit has been reached

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a782ae22-e828-4265-bb94-487aa5fa3fb0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fca22066-c497-477c-920f-c630187b9e16
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55510000 - Canteen services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Nov 20178 years ago
Submission Deadline
Not specified
Future Notice Date
23 Feb 2018Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF JUSTICE.
Contact Name
Richard Slater
Contact Email
complex.sourcing@justice.gsi.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LEEDS
Postcode
LS2 7EH
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Hunslet & Riverside
Westminster Constituency
Leeds South

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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