Notice Information
Notice Title
Provision and Maintenance of Multi-Functional Devices (MFD) and Print Management Solution
Notice Description
The Council is inviting tenders for the provision and maintenance of Multi-Functional Devices (MFD) with full Papercut Print Management Software installed to allow for easy, secure and waste free printing options. The Contract will include all repairs to breakdowns at all sites within the agreed timescales and also servicing once a year. The key aims of the new contract will be to: * Reduce print levels, by providing the tools and management information to challenge unnecessary printing. * Have a clearly defined and agreed SLA to ensure the Council have an effective business-as-usual ICT support operation. * Provide an efficient and responsive maintenance and repairs service * Provide the Council with a single point of contact for all account management activities including the provision and communication of management information pertaining to all equipment in the new contract. * Implement a continuous improvement plan whereby the Supplier continuously monitors device volumes and re-occurring faults and advises the Council of areas of opportunity for service improvements or cost savings. The Council is using the e-procurement portal known as the Proactis Pro-Contract portal https://procontract.due-north.com to conduct this procurement exercise. To gain access to the procurement documents, Contractors will need to register their company details at the above website. Once registered, contractors will be emailed a log-in and password which will allow them to gain access to the procurement documents. Contractors will need to search for the invitation under Worcester City Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-a926abc0-5a99-46bf-a21f-201823333ea3
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/af60489c-919b-4b5b-981e-334f48ae4df5
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not applicable
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
30 - Office and computing machinery, equipment and supplies except furniture and software packages
48 - Software package and information systems
-
- CPV Codes
30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
48000000 - Software package and information systems
48311000 - Document management software package
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 19 Nov 20214 years ago
- Submission Deadline
- 17 Dec 2021Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 17 Jan 2022 - 19 Jan 2027 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Not Specified
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- WORCESTER CITY COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- WORCESTER
- Postcode
- WR1 2EY
- Post Town
- Worcester
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG1 Herefordshire, Worcestershire and Warwickshire
- Small Region (ITL 3)
- TLG12 Worcestershire CC
- Delivery Location
- TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
-
- Local Authority
- Worcester
- Electoral Ward
- Cathedral
- Westminster Constituency
- Worcester
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/af60489c-919b-4b5b-981e-334f48ae4df5
19th November 2021 - Opportunity notice on Contracts Finder
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-b5fd17-a926abc0-5a99-46bf-a21f-201823333ea3-2021-11-19T17:48:56Z",
"date": "2021-11-19T17:48:56Z",
"ocid": "ocds-b5fd17-a926abc0-5a99-46bf-a21f-201823333ea3",
"language": "en",
"initiationType": "tender",
"tender": {
"id": "WORCESTER001-DN583174-58879533",
"title": "Provision and Maintenance of Multi-Functional Devices (MFD) and Print Management Solution",
"description": "The Council is inviting tenders for the provision and maintenance of Multi-Functional Devices (MFD) with full Papercut Print Management Software installed to allow for easy, secure and waste free printing options. The Contract will include all repairs to breakdowns at all sites within the agreed timescales and also servicing once a year. The key aims of the new contract will be to: * Reduce print levels, by providing the tools and management information to challenge unnecessary printing. * Have a clearly defined and agreed SLA to ensure the Council have an effective business-as-usual ICT support operation. * Provide an efficient and responsive maintenance and repairs service * Provide the Council with a single point of contact for all account management activities including the provision and communication of management information pertaining to all equipment in the new contract. * Implement a continuous improvement plan whereby the Supplier continuously monitors device volumes and re-occurring faults and advises the Council of areas of opportunity for service improvements or cost savings. The Council is using the e-procurement portal known as the Proactis Pro-Contract portal https://procontract.due-north.com to conduct this procurement exercise. To gain access to the procurement documents, Contractors will need to register their company details at the above website. Once registered, contractors will be emailed a log-in and password which will allow them to gain access to the procurement documents. Contractors will need to search for the invitation under Worcester City Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents.",
"datePublished": "2021-11-19T17:48:56Z",
"status": "active",
"classification": {
"scheme": "CPV",
"id": "30000000",
"description": "Office and computing machinery, equipment and supplies except furniture and software packages"
},
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
},
{
"scheme": "CPV",
"id": "48311000",
"description": "Document management software package"
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "England",
"countryName": "United Kingdom"
}
]
}
],
"procurementMethodDetails": "Not applicable",
"tenderPeriod": {
"endDate": "2021-12-17T12:00:00Z"
},
"contractPeriod": {
"startDate": "2022-01-17T00:00:00Z",
"endDate": "2027-01-19T23:59:59Z"
},
"suitability": {
"sme": true,
"vcse": true
},
"mainProcurementCategory": "services",
"documents": [
{
"id": "1",
"documentType": "tenderNotice",
"description": "Opportunity notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/af60489c-919b-4b5b-981e-334f48ae4df5",
"datePublished": "2021-11-19T17:48:56Z",
"format": "text/html",
"language": "en"
}
]
},
"parties": [
{
"id": "GB-CFS-55221",
"name": "Worcester City Council",
"identifier": {
"legalName": "Worcester City Council"
},
"address": {
"streetAddress": "The Guildhall, High Street",
"locality": "Worcester",
"postalCode": "WR1 2EY",
"countryName": "England"
},
"contactPoint": {
"email": "procurement@worcester.gov.uk"
},
"roles": [
"buyer"
]
}
],
"buyer": {
"id": "GB-CFS-55221",
"name": "Worcester City Council"
}
}