Tender

Managed Ground Transport Services for Major Events and Diplomatic Services

FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE

This public procurement record has 1 release in its history.

Tender

25 Oct 2024 at 16:38

Tender Notice
Summary of the contracting process

The Foreign Commonwealth and Development Office (FCDO) is seeking a Supplier for Managed Ground Transport Services to support major events and diplomatic services. This procurement, classified under the "Hire of passenger transport vehicles with driver" industry category, is focused primarily within London and other UK regions. The procurement process is currently in the Tender stage, with an open procedure method. The tender was published on 25th October 2024, and the deadline for responses is set for 25th November 2024 at 13:00. The contract is valued at £25.2 million and will commence on 3rd March 2025, running until 2nd March 2027. Key services include chauffeuring VIPs for high-profile events, involving detailed ground transport planning and execution.

This tender presents a significant growth opportunity for businesses experienced in high-quality transport services, particularly those familiar with the logistics of managing VIP movements and large-scale event support. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate. The Supplier will play a pivotal role in ensuring the seamless execution of important governmental and international meetings, making this an ideal prospect for firms specialising in logistics, event management, and VIP transport. Contract participation necessitates clearing stringent security checks, especially SC clearance for drivers, making an established track record in secure and professional transport services essential.

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Notice Information

Notice Title

Managed Ground Transport Services for Major Events and Diplomatic Services

Notice Description

The FCDO's Protocol Directorate provides a comprehensive event management service organising meetings, conferences, summits and events throughout the UK, be it a meeting for 20, a reception for 200, or an International Summit for 2,000+. The service includes finding the right venue from Lancaster House to conference centres and hotels throughout the UK. The Team offer a full delegate management package and also take care of all the event arrangements. Services include arranging the venue, catering, transport, media facilities, ICT, audio-visual and printing. Throughout the event the Team provides a complete on-site event management service. The requirement is to ensure the events run smoothly and professionally, the Authority requires the services of a managed ground transport services Supplier to support in the successful delivery of Government events. The Supplier should be experienced in facilitating the movement of VIPs and their delegations for high profile events. The Supplier will be required to participate in the planning, resourcing and operation of a fully functioning, detailed ground transport plan in order to achieve the objectives and requirements set out. His Majesty's Government will frequently host major events in the United Kingdom which international Heads of State or Government are invited to attend. The FCDO's Protocol Directorate, Events Team is responsible for arranging all logistics in relation to such events and require a trusted managed ground transport service contractor to assist with the movement of VIPs, staff, media and other guests invited to attend. The number of major events is unknown but based on previously years we anticipate 2-3 events per year. The FCDO's Protocol Directorate, Visits Team has a requirement for a high quality VIP Chauffeur Services for Official Visitors/Diplomats to the United Kingdom. The requirement will primarily originate within the London (M25) area, however may include visits and meetings around UK regions. The types of visits are described at Section 4.2 to 4.5 of this statement of requirements. The Service required includes the booking / reservation of individual requirements and the provision of both vehicles and SC cleared drivers. Additional information: The original notice was withdrawn and is now being amended to include further details on how to access the ITT documentation, the new ITT reference is 6741 If you have used the previous ITT-6650, this is no longer active. The new deadline for responses for the new ITT-XXXX is 25th November 2024 @ 13:00 IMPORTANT INFORMATION FOR ALL POTENTIAL SUPPLIERS In order to participate and gain access to all documentation in relation to this procurement, potential suppliers should access the FCDO's e-procurement portal, JAGGAER ONE, available here - https://fcdo.bravosolution.co.uk/web/login.html (copy and paste into your browser) Once logged in, search for Project 10696 and / or ITT_6741. If a potential supplier is not registered on the portal, click the link above to be taken to the home page, click the "Click here to register!" button, and follow the on-screen instructions to complete registration. Registration takes approximately 5 minutes and is free of charge. TWO-FACTOR AUTHENTICATION (2FA) Potential suppliers should note that two-factor authentication will be required to access the FCDO's e-procurement portal, JAGGAER ONE, which requires Google Authenticator to be downloaded onto a mobile device. For more information in relation to two-factor authentication, a guide can be accessed by clicking the link on the home page of the FCDO's e-procurement portal, JAGGAER ONE

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a96d6858-edc1-436f-ace7-dfeeed5c02ed
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e66fc7e4-c366-46df-b258-d48a7917b41a
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

CPV Codes

60170000 - Hire of passenger transport vehicles with driver

Notice Value(s)

Tender Value
£25,200,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Oct 20241 years ago
Submission Deadline
25 Nov 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 Mar 2025 - 2 Mar 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE
Contact Name
Not specified
Contact Email
commercial.corporate@fcdo.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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