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676_25 Total Facilities Management

ESPO

This public procurement record has 7 releases in its history.

TenderAmendment

10 Mar 2025 at 12:22

Tender Notice
Tender

06 Feb 2025 at 10:49

Tender Notice
Planning

31 Jan 2025 at 10:47

Planned Procurement Notice
Planning

17 Jan 2025 at 11:15

Planned Procurement Notice
Planning

01 Oct 2024 at 10:51

Planned Procurement Notice
Planning

18 Sep 2024 at 16:23

Planned Procurement Notice
Planning

03 Sep 2024 at 09:19

Planned Procurement Notice
Summary of the contracting process

The procurement process for contract 676_25 Total Facilities Management is managed by Espo, based in Leicester, England. The framework agreement aims at providing a comprehensive national solution for facilities management services which includes different lots based on annual contract value ranges. The procurement process began with planning stages as early as September 2024 and transitioned into active tendering stages, with the documentation published in February 2025. The tender was originally set to close on 11 March 2025, but was later extended to 18 March 2025. Espo has since completed the award stage, active from 16 May 2025, covering the period from May 2025 to April 2028. The industry sectors involved range across energy, construction, maintenance, software, catering, and more with services to be provided throughout the United Kingdom.

This framework offers an excellent opportunity for business growth in the facilities management industry, enabling businesses to compete for services ranging from cleaning and sanitation to energy solutions. SMEs and VCSEs are encouraged to participate in the open procurement procedure as the framework is specially planned to accommodate diverse business sizes and sectors. Rigorous financial stability monitoring during the framework period ensures robust supplier partnerships. The option to enter into a secondary framework agreement with ESPO Trading Limited also provides additional commercial opportunities specifically for third-sector organisations, further broadening potential revenue avenues for businesses engaged in public services.

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Notice Information

Notice Title

676_25 Total Facilities Management

Notice Description

Note: The Closing date for submission of Tenders has been extended to 12:00, 18 March 2025. This REPLACES the previous Prior Information Notice as tender documentation is now available. This framework intends to provide a national solution that offers customers a route to market for a complete facilities management service comprising of hard and/or soft FM services depending on each individual customer requirement. The framework is split into the following Lots depending on the annual contract value for each customer contract: * Lot 1 - Annual Customer Contract Value of PS0 - PS999,999 * Lot 2 - Annual Customer Contract Value of PS1,000,000 - PS4,999,999 * Lot 3 - Annual Customer Contract Value of PS5,000,000 and above The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period. ESPO shall monitor the financial stability of the awarded suppliers during the period of the framework agreement by reference to credit rating agency reports. ESPO shall obtain a credit score for the supplier on or before the framework start date as a base score and where a significant change in the credit score is identified over the life of the Framework Agreement, ESPO reserves the right to investigate the reasons for this significant change. Depending on the severity of the changes, it will be at the sole discretion of ESPO to suspend or even permanently remove the Supplier from the Framework Agreement. To tender: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '676_25' (via "View Opportunities" from the 'EastMidsTenders' Portal); (d) Express an interest (if not already completed via the previously Published PIN); (e) Download the tender documents (from the ProContract Activity summary screen, once an Expression of interest has been completed). Additional information: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal. ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a97f0860-7bd9-499f-ae3b-62a943fa3952
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b33d2bba-6854-462c-897b-047a3bbc1beb
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

35 - Security, fire-fighting, police and defence equipment

45 - Construction work

48 - Software package and information systems

50 - Repair and maintenance services

55 - Hotel, restaurant and retail trade services

63 - Supporting and auxiliary transport services; travel agencies services

64 - Postal and telecommunications services

71 - Architectural, construction, engineering and inspection services

72 - IT services: consulting, software development, Internet and support

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

98 - Other community, social and personal services

CPV Codes

09300000 - Electricity, heating, solar and nuclear energy

35100000 - Emergency and security equipment

45000000 - Construction work

48000000 - Software package and information systems

50000000 - Repair and maintenance services

55300000 - Restaurant and food-serving services

55500000 - Canteen and catering services

63712400 - Parking services

64100000 - Post and courier services

71314000 - Energy and related services

71315100 - Building-fabric consultancy services

71317210 - Health and safety consultancy services

72253000 - Helpdesk and support services

72514300 - Facilities management services for computer systems maintenance

77211500 - Tree-maintenance services

77310000 - Planting and maintenance services of green areas

79710000 - Security services

79952000 - Event services

79992000 - Reception services

79993000 - Building and facilities management services

90500000 - Refuse and waste related services

90700000 - Environmental services

90900000 - Cleaning and sanitation services

98310000 - Washing and dry-cleaning services

Notice Value(s)

Tender Value
£250,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Mar 20251 years ago
Submission Deadline
18 Mar 2025Expired
Future Notice Date
14 Feb 2025Expired
Award Date
Not specified
Contract Period
1 May 2025 - 30 Apr 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ESPO
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE19 1ES
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
Not specified
Local Authority
Blaby
Electoral Ward
Enderby
Westminster Constituency
South Leicestershire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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