Award

Revenues Print and Mailing Service for the City of London

CITY OF LONDON CORPORATION

This public procurement record has 3 releases in its history.

Award

23 Aug 2021 at 15:21

Award Notice
Tender

05 Mar 2021 at 08:44

Tender Notice
Planning

26 Aug 2020 at 08:32

Market Engagement Notice
Summary of the contracting process

The City of London Corporation has completed the procurement process for the "Revenues Print and Mailing Service" tender. This service falls under the postal services industry and covers essential operations related to the collection of Council Tax, Business Rates, and other revenues. The contract, awarded to DSI Billing Services Ltd, is set to run for five years commencing from 1st October 2021, with an option to extend by two further years. The tender was published on 5th March 2021, and submissions were required by 12:00 on 6th April 2021, at the end of the open tender period.

This contract presents a significant opportunity for small and medium-sized enterprises (SMEs) that specialise in print and mailing services. Businesses that offer robust document control, hybrid mail solutions, and have experience in handling sensitive financial documents may find themselves well-suited for this type of work. Engaging in such public contracts can help businesses not only to expand their client base but also to enhance their credibility within the sector by demonstrating their capability to deliver critical services for local authorities.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Revenues Print and Mailing Service for the City of London

Notice Description

**Please Note** This is an award notice and the opportunity is now closed. The City of London Corporation (the City) invited Tenders for the provision of a Revenues Print and Mailing Service. City Revenues is responsible for the collection of most income due to the City of London Corporation: Council Tax, NNDR (Business Rates), Commercial Rents, Residential Service Charges and Sundry Debts. The required Service will cover daily, annual billing and ad hoc printing of multiple personalised bills, reminders, recovery and survey documentation, including where required, personalised payment documentation for NNDR, BIDs and Council Tax. Annual Billing for NNDR, BID, and Council Tax are critical annual processes which cannot fail. Full end to end Annual Billing testing is a key Service requirement as well as meeting live annual billing deadlines. The initial Service may be extended to other documents issued by City Revenues such as Commercial Rents and Sundry Debts at the request of the City Revenues Management Team during the length of the Contract. The Service will also include printing and dispatch of one-off or mail merge personalised documents using a Hybrid Mail solution. The Service required a robust daily document control and balancing process including dispatch to Postal Provider is essential to allow an audit trail for recovery processes. The duration of the contract is five (5) years, with the option to extend up to two (2) further years in annual increments. The Contract is intended to commence 1st October 2021 to 30th September 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a9818a1d-d358-4104-bddd-3613d44cae84
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b0f4e8f1-b93f-4720-bc51-544a12f65e2a
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

CPV Codes

64110000 - Postal services

Notice Value(s)

Tender Value
£95,583 Under £100K
Lots Value
Not specified
Awards Value
£95,583 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
23 Aug 20214 years ago
Submission Deadline
9 Apr 2021Expired
Future Notice Date
15 Sep 2020Expired
Award Date
19 Aug 20214 years ago
Contract Period
30 Sep 2021 - 30 Sep 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CITY OF LONDON CORPORATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CITY OF LONDON CORPORATION, GUILDHALL, PO BOX 270
Postcode
EC2P 2EJ
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
TLI London
Local Authority
Islington
Electoral Ward
Clerkenwell
Westminster Constituency
Islington South and Finsbury

Supplier Information

Number of Suppliers
1
Supplier Name

DSI BILLING SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-a9818a1d-d358-4104-bddd-3613d44cae84-2021-08-23T16:21:31+01:00",
    "date": "2021-08-23T16:21:31+01:00",
    "ocid": "ocds-b5fd17-a9818a1d-d358-4104-bddd-3613d44cae84",
    "language": "en",
    "initiationType": "tender",
    "title": "Revenues Print and Mailing Service for the City of London - Soft Market Testing",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2020-09-15T23:59:59+01:00"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/f19976c4-5078-4487-9b26-cf552ae0b721",
                "datePublished": "2020-08-26T09:32:21+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Revenues Print and Mailing Service for the City of London - Soft Market Testing",
                "url": "http://www.capitalesourcing.com"
            }
        ]
    },
    "tender": {
        "id": "tender_248275/990872",
        "title": "Revenues Print and Mailing Service for the City of London",
        "description": "**Please Note** This is an award notice and the opportunity is now closed. The City of London Corporation (the City) invited Tenders for the provision of a Revenues Print and Mailing Service. City Revenues is responsible for the collection of most income due to the City of London Corporation: Council Tax, NNDR (Business Rates), Commercial Rents, Residential Service Charges and Sundry Debts. The required Service will cover daily, annual billing and ad hoc printing of multiple personalised bills, reminders, recovery and survey documentation, including where required, personalised payment documentation for NNDR, BIDs and Council Tax. Annual Billing for NNDR, BID, and Council Tax are critical annual processes which cannot fail. Full end to end Annual Billing testing is a key Service requirement as well as meeting live annual billing deadlines. The initial Service may be extended to other documents issued by City Revenues such as Commercial Rents and Sundry Debts at the request of the City Revenues Management Team during the length of the Contract. The Service will also include printing and dispatch of one-off or mail merge personalised documents using a Hybrid Mail solution. The Service required a robust daily document control and balancing process including dispatch to Postal Provider is essential to allow an audit trail for recovery processes. The duration of the contract is five (5) years, with the option to extend up to two (2) further years in annual increments. The Contract is intended to commence 1st October 2021 to 30th September 2026.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "64110000",
            "description": "Postal services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "datePublished": "2021-03-05T08:44:24Z",
        "value": {
            "amount": 95583,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2021-04-09T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2021-10-01T00:00:00+01:00",
            "endDate": "2026-09-30T23:59:59+01:00"
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/600bb247-d0b9-4c90-9587-4601a04f6491",
                "datePublished": "2021-03-05T08:44:24Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Link to eSourcing Portal",
                "url": "http://www.capitalesourcing.com"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-125344",
            "name": "City of London Corporation",
            "identifier": {
                "legalName": "City of London Corporation"
            },
            "address": {
                "streetAddress": "The Mayor and Commonality and Citizens of the City of London, City of London, Guildhall, PO Box 270",
                "locality": "City of London Corporation, Guildhall, PO Box 270",
                "postalCode": "EC2P 2EJ",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "chris.mulhall@cityoflondon.gov.uk"
            },
            "details": {
                "url": "https://www.cityoflondon.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-118457",
            "name": "City of London Corporation",
            "identifier": {
                "legalName": "City of London Corporation"
            },
            "address": {
                "streetAddress": "City of London Corporation, Guildhall, PO Box 270",
                "locality": "London",
                "postalCode": "EC2P 2EJ",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "Chris.mulhall@cityoflondon.gov.uk",
                "telephone": "+442073321420",
                "name": "Chris Mulhall, Category Manager, City Procurement"
            },
            "details": {
                "url": "https://www.cityoflondon.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-03823171",
            "name": "DSI Billing Services Ltd",
            "identifier": {
                "legalName": "DSI Billing Services Ltd",
                "scheme": "GB-COH",
                "id": "03823171"
            },
            "address": {
                "streetAddress": "Evolution House, Choats Road, Dagenham"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-118457",
        "name": "City of London Corporation"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-a9818a1d-d358-4104-bddd-3613d44cae84-1",
            "status": "active",
            "date": "2021-08-20T00:00:00+01:00",
            "datePublished": "2021-08-23T16:21:31+01:00",
            "value": {
                "amount": 95583,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-03823171",
                    "name": "DSI Billing Services Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2021-10-01T00:00:00+01:00",
                "endDate": "2026-09-30T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/b0f4e8f1-b93f-4720-bc51-544a12f65e2a",
                    "datePublished": "2021-08-23T16:21:31+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}