Tender

Lease agreement for the Supply and Delivery of Tractors, Mowers and Utility Vehicles for Grounds Services

KEELE UNIVERSITY

This public procurement record has 2 releases in its history.

TenderAmendment

19 Jul 2021 at 14:59

Tender Notice
Tender

19 Jul 2021 at 14:59

Tender Notice
Summary of the contracting process

Keele University is seeking tenders for a lease agreement related to the supply and delivery of tractors, mowers, and utility vehicles for grounds services. This procurement falls under the goods category, specifically described in the CPV classification as "Tractors". The total estimated value of the contract is £200,000, excluding VAT, with a contract period commencing from 4th October 2021 until 31st March 2026. The tender process is currently in the planning stage, with submissions due by 23rd August 2021. All equipment must be delivered to Keele University, located in Staffordshire, by 31st March 2022, as part of the four-year lease agreement that will be assessed based on technical quality and commercial price.

This opportunity is particularly beneficial for small and medium-sized enterprises (SMEs) that possess the capacity to provide reliable and efficient grounds maintenance vehicles. Businesses offering robust, cost-effective solutions suitable for year-round usage, including seasonal operations like grass cutting and snow clearance, would be well-suited to compete. Vendors capable of ensuring high-quality service and maintenance for the supplied equipment throughout the lease period may find this tender an excellent avenue for growth and long-term partnerships with Keele University.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Lease agreement for the Supply and Delivery of Tractors, Mowers and Utility Vehicles for Grounds Services

Notice Description

Tenders are invited to supply, delivery and maintain on a four (4) year lease agreement (2year + 2year) Tractors, Mowers and Utility Vehicles for the Grounds Services. The Grounds Team are responsible for the maintenance of all the grassed areas including the Sports Fields, the Woodlands and the formal Parks. The University needs equipment that is reliable, robust, proven, easy-to-use and not over-specified. Suitable for all year- round usage, seasonal grass cutting, seasonal leaf collection, snow clearance and salt gritting, as appropriate for the equipment. The following equipment: 3 x Tractors 1 x Ride on Mower 1 x Rigid Deck Roller Mower 1 x Zero Turn Ride on Mower 3 x RTV- 2wd/4wd Utility Vehicles. All equipment must be new at the start of each 2- year period. Suppliers must be able to provide all items specified as the tender is not split into lots. Equipment is required to be replaced every 24 months with replacement new for like-for-like (or better) and this is costed as an inclusive price. The estimated total value of the contract is PS200,000 excluding VAT. The tender evaluation is divided into two stages - the Selection Stage Evaluation and the Award Stage Evaluation. All tenders received will be assessed on a pass / fail basis to ensure Tenderers meet minimum levels of suitability. The University shall identify the most economically advantageous tender (MEAT) . The maximum score available is 1000 marks, divided into 600 marks for Technical (Quality) and 400 marks for Commercial (Price). Additional information: This is an open tender procedure. The ITT and full specification and supporting documents can be downloaded by registering and expressing your interest on the University's e-tendering system Intend portal. The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofkeele/aspx/Home Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/universityofkeele/aspx/Home Delivery Notes It is a requirement that all of the vehicles for the first 2-year period will be delivered to the campus (Keele University) by the 31st March 2022, before the existing lease arrangements expires. Is a Recurrent Procurement Type? : Yes

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a9bfb1c6-c05b-4773-8617-b82c040e41bf
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/067f9c10-b297-4dfb-a628-f5c662aebe0b
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

16 - Agricultural machinery

CPV Codes

16700000 - Tractors

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Jul 20214 years ago
Submission Deadline
23 Aug 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Oct 2021 - 31 Mar 2026 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
KEELE UNIVERSITY
Contact Name
Debbie Cramphorn
Contact Email
d.a.cramphorn@keele.ac.uk
Contact Phone
01782 734967

Buyer Location

Locality
STAFFORDSHIRE
Postcode
ST5 5BG
Post Town
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Newcastle-under-Lyme
Electoral Ward
Keele
Westminster Constituency
Newcastle-under-Lyme

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-a9bfb1c6-c05b-4773-8617-b82c040e41bf-2021-07-19T15:59:35+01:00",
    "date": "2021-07-19T15:59:35+01:00",
    "ocid": "ocds-b5fd17-a9bfb1c6-c05b-4773-8617-b82c040e41bf",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "KU/310/DG/GD/JK/2021",
        "title": "Lease agreement for the Supply and Delivery of Tractors, Mowers and Utility Vehicles for Grounds Services",
        "description": "Tenders are invited to supply, delivery and maintain on a four (4) year lease agreement (2year + 2year) Tractors, Mowers and Utility Vehicles for the Grounds Services. The Grounds Team are responsible for the maintenance of all the grassed areas including the Sports Fields, the Woodlands and the formal Parks. The University needs equipment that is reliable, robust, proven, easy-to-use and not over-specified. Suitable for all year- round usage, seasonal grass cutting, seasonal leaf collection, snow clearance and salt gritting, as appropriate for the equipment. The following equipment: 3 x Tractors 1 x Ride on Mower 1 x Rigid Deck Roller Mower 1 x Zero Turn Ride on Mower 3 x RTV- 2wd/4wd Utility Vehicles. All equipment must be new at the start of each 2- year period. Suppliers must be able to provide all items specified as the tender is not split into lots. Equipment is required to be replaced every 24 months with replacement new for like-for-like (or better) and this is costed as an inclusive price. The estimated total value of the contract is PS200,000 excluding VAT. The tender evaluation is divided into two stages - the Selection Stage Evaluation and the Award Stage Evaluation. All tenders received will be assessed on a pass / fail basis to ensure Tenderers meet minimum levels of suitability. The University shall identify the most economically advantageous tender (MEAT) . The maximum score available is 1000 marks, divided into 600 marks for Technical (Quality) and 400 marks for Commercial (Price). Additional information: This is an open tender procedure. The ITT and full specification and supporting documents can be downloaded by registering and expressing your interest on the University's e-tendering system Intend portal. The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofkeele/aspx/Home Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/universityofkeele/aspx/Home Delivery Notes It is a requirement that all of the vehicles for the first 2-year period will be delivered to the campus (Keele University) by the 31st March 2022, before the existing lease arrangements expires. Is a Recurrent Procurement Type? : Yes",
        "datePublished": "2021-07-19T15:59:23+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "16700000",
            "description": "Tractors"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "ST5 5BG"
                    },
                    {
                        "region": "West Midlands",
                        "countryName": "United Kingdom"
                    },
                    {
                        "postalCode": "ST5 5BG"
                    },
                    {
                        "region": "West Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 200000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2021-08-23T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2021-10-04T01:00:00+01:00",
            "endDate": "2026-03-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "goods",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/067f9c10-b297-4dfb-a628-f5c662aebe0b",
                "datePublished": "2021-07-19T15:59:23+01:00",
                "format": "text/html",
                "language": "en",
                "dateModified": "2021-07-19T15:59:35+01:00"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Additional information on how to apply for this contract",
                "url": "https://in-tendhost.co.uk/universityofkeele/aspx/"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-45349",
            "name": "Keele University",
            "identifier": {
                "legalName": "Keele University"
            },
            "address": {
                "streetAddress": "Keele, Keele",
                "locality": "Staffordshire",
                "postalCode": "ST5 5BG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Debbie Cramphorn",
                "email": "d.a.cramphorn@keele.ac.uk",
                "telephone": "01782 734967"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-45349",
        "name": "Keele University"
    }
}