Award

Tender for the Provision of a Planned and Reactive Maintenance Service for Lifts and Hoists

BUCKINGHAMSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Award

27 Mar 2024 at 15:56

Award Notice
Tender

09 Oct 2023 at 10:51

Tender Notice
Summary of the contracting process

The Buckinghamshire Council has awarded a contract for the Provision of a Planned and Reactive Maintenance Service for Lifts and Hoists to The Chiltern Lift Company Limited. The service encompasses planned and preventative maintenance, reactive maintenance, statutory compliance, and potential ad-hoc requests, with a 24/7 emergency call-out facility. The contract, with a value of £416,733, started on 1st April 2024 for a duration of three years, extendable for up to 2 more years. The tender was published on 9th October 2023, with the tender deadline set for 17th November 2023.

This contract with Buckinghamshire Council offers an opportunity for SMEs registered with the appropriate trade associations and certification bodies to provide lift maintenance services. Businesses experienced in managing diverse estates and delivering flexible services tailored to unique property requirements would be well-suited to compete. The contract's focus on sustainability and property-specific approaches creates avenues for businesses aligning with these principles to showcase their expertise and expand their operations.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Tender for the Provision of a Planned and Reactive Maintenance Service for Lifts and Hoists

Notice Description

Buckinghamshire Council is seeking an experienced supplier to deliver its Planned and Reactive Maintenance Service for Lifts and Hoists. This service includes the provision and management of the following elements: o Planned and preventative maintenance (PPM) to all of its scheduled serviceable assets (as listed in the individual site schedules). o Reactive maintenance to its estate's scheduled serviceable assets. o Statutory compliance of all its scheduled serviceable assets. o Potential additional ad-hoc requests to carry out minor capital project works up to a value of circa PS20,000. NB: These works are not guaranteed to the Service Provider. o Single Point of Contact and Emergency 24/7 Call Out Facility The Service Provider will also need to effectively manage the environmental impact of their repairs and maintenance service to support the Council's sustainable philosophy for building management. The services will be delivered at the following property types: Corporate Estate, Maintained and Non- BC Schools, External (non- BC) Clients, Agricultural Estate, County Parks Estate. The Council requires a supplier that appreciates that the expectation and priorities of the service are unique to each type of property and thus will adopt an approach that is property specific. Buckinghamshire Council has a large and diverse estate and ongoing changes will invariably occur to a number of properties during the contract term. The successful supplier will therefore be able to provide flexible and transparently delivered services, which will enable these changes to occur during the contract term. Suppliers must be registered with the appropriate confederation or association related to the respective trades involved. In addition, suppliers must hold valid and current certification with an SSIP member scheme or an ISO45001 for occupational health and safety systems from a UKAS accredited certification body and have been assessed for working with electrical services. The contract start date is anticipated to be 1st April 2024. The term will be for three years with the option for up to 2 further extensions of up to 12 months each. Additional information: The contract value covers the initial 36 month contract term and an additional 24 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a9ce7fc9-84c2-4574-9af0-2ed9e37cffa9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7334037b-d81a-44ea-a88b-e425676dc88b
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

34952000 - Hydraulic-platforms hoists

42411000 - Pulley tackle and hoists

42413000 - Jacks and vehicle hoists

42416000 - Lifts, skip hoists, hoists, escalators and moving walkways

42419500 - Parts of lift, skip hoists or escalators

42419510 - Parts of lifts

42419520 - Parts of skip hoists

50750000 - Lift-maintenance services

Notice Value(s)

Tender Value
£417,685 £100K-£500K
Lots Value
Not specified
Awards Value
£416,733 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
27 Mar 20241 years ago
Submission Deadline
17 Nov 2023Expired
Future Notice Date
Not specified
Award Date
18 Mar 20241 years ago
Contract Period
31 Mar 2024 - 31 Mar 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BUCKINGHAMSHIRE COUNCIL
Contact Name
Ann Spence
Contact Email
ann.spence@buckinghamshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
AYLESBURY
Postcode
HP20 1UA
Post Town
Hemel Hempstead
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ13 Buckinghamshire
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Buckinghamshire
Electoral Ward
Aylesbury North
Westminster Constituency
Aylesbury

Supplier Information

Number of Suppliers
1
Supplier Name

THE CHILTERN LIFT

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-a9ce7fc9-84c2-4574-9af0-2ed9e37cffa9-2024-03-27T15:56:20Z",
    "date": "2024-03-27T15:56:20Z",
    "ocid": "ocds-b5fd17-a9ce7fc9-84c2-4574-9af0-2ed9e37cffa9",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "BUCKSH001-DN674192-26932000",
        "title": "Tender for the Provision of a Planned and Reactive Maintenance Service for Lifts and Hoists",
        "description": "Buckinghamshire Council is seeking an experienced supplier to deliver its Planned and Reactive Maintenance Service for Lifts and Hoists. This service includes the provision and management of the following elements: o Planned and preventative maintenance (PPM) to all of its scheduled serviceable assets (as listed in the individual site schedules). o Reactive maintenance to its estate's scheduled serviceable assets. o Statutory compliance of all its scheduled serviceable assets. o Potential additional ad-hoc requests to carry out minor capital project works up to a value of circa PS20,000. NB: These works are not guaranteed to the Service Provider. o Single Point of Contact and Emergency 24/7 Call Out Facility The Service Provider will also need to effectively manage the environmental impact of their repairs and maintenance service to support the Council's sustainable philosophy for building management. The services will be delivered at the following property types: Corporate Estate, Maintained and Non- BC Schools, External (non- BC) Clients, Agricultural Estate, County Parks Estate. The Council requires a supplier that appreciates that the expectation and priorities of the service are unique to each type of property and thus will adopt an approach that is property specific. Buckinghamshire Council has a large and diverse estate and ongoing changes will invariably occur to a number of properties during the contract term. The successful supplier will therefore be able to provide flexible and transparently delivered services, which will enable these changes to occur during the contract term. Suppliers must be registered with the appropriate confederation or association related to the respective trades involved. In addition, suppliers must hold valid and current certification with an SSIP member scheme or an ISO45001 for occupational health and safety systems from a UKAS accredited certification body and have been assessed for working with electrical services. The contract start date is anticipated to be 1st April 2024. The term will be for three years with the option for up to 2 further extensions of up to 12 months each. Additional information: The contract value covers the initial 36 month contract term and an additional 24 months.",
        "datePublished": "2023-10-09T11:51:18+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "34952000",
            "description": "Hydraulic-platforms hoists"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "42411000",
                "description": "Pulley tackle and hoists"
            },
            {
                "scheme": "CPV",
                "id": "42413000",
                "description": "Jacks and vehicle hoists"
            },
            {
                "scheme": "CPV",
                "id": "42416000",
                "description": "Lifts, skip hoists, hoists, escalators and moving walkways"
            },
            {
                "scheme": "CPV",
                "id": "42419500",
                "description": "Parts of lift, skip hoists or escalators"
            },
            {
                "scheme": "CPV",
                "id": "42419510",
                "description": "Parts of lifts"
            },
            {
                "scheme": "CPV",
                "id": "42419520",
                "description": "Parts of skip hoists"
            },
            {
                "scheme": "CPV",
                "id": "50750000",
                "description": "Lift-maintenance services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "England",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "England",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 417685,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2023-11-17T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2024-04-01T00:00:00+01:00",
            "endDate": "2027-03-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/4a1ee2c0-4453-4a9b-b683-ca1635a1e6d5",
                "datePublished": "2023-10-09T11:51:18+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "description": "Link to FTS Notice",
                "url": "https://www.find-tender.service.gov.uk/Notice/029663-2023?"
            },
            {
                "id": "3",
                "description": "Link to the Portal where documents can be accessed",
                "url": "https://procontract.due-north.com/Advert?advertId=34f6a00b-8c62-ee11-8124-005056b64545&p=edea52dc-7be0-e511-810e-000c29c9ba21"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-151153",
            "name": "Buckinghamshire Council",
            "identifier": {
                "legalName": "Buckinghamshire Council"
            },
            "address": {
                "streetAddress": "Walton Street Offices",
                "locality": "Aylesbury",
                "postalCode": "HP20 1UA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Ann Spence",
                "email": "ann.spence@buckinghamshire.gov.uk"
            },
            "details": {
                "url": "https://www.buckinghamshire.gov.uk/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-278425",
            "name": "The Chiltern Lift Company Limited",
            "identifier": {
                "legalName": "The Chiltern Lift Company Limited"
            },
            "address": {
                "streetAddress": "8-10 Furlong Road, Bourne End, Buckinghamshire, SL8 5DG"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-151153",
        "name": "Buckinghamshire Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-a9ce7fc9-84c2-4574-9af0-2ed9e37cffa9-1",
            "status": "active",
            "date": "2024-03-18T00:00:00Z",
            "datePublished": "2024-03-27T15:56:19Z",
            "value": {
                "amount": 416733,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-278425",
                    "name": "The Chiltern Lift Company Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-04-01T00:00:00+01:00",
                "endDate": "2027-03-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/7334037b-d81a-44ea-a88b-e425676dc88b",
                    "datePublished": "2024-03-27T15:56:19Z",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "description": "Link to FTS Notice",
                    "url": "https://www.find-tender.service.gov.uk/Notice/029663-2023?"
                },
                {
                    "id": "3",
                    "description": "Link to the Portal where documents can be accessed",
                    "url": "https://procontract.due-north.com/Advert?advertId=34f6a00b-8c62-ee11-8124-005056b64545&p=edea52dc-7be0-e511-810e-000c29c9ba21"
                }
            ]
        }
    ]
}