Tender

Fire Alarm and Associated Systems Maintenance Contract

THE PIRBRIGHT INSTITUTE

This public procurement record has 2 releases in its history.

TenderAmendment

25 Jun 2024 at 15:38

Tender Notice
Tender

10 Jun 2024 at 16:39

Tender Notice
Summary of the contracting process

The public procurement process for the "Fire Alarm and Associated Systems Maintenance Contract" at The Pirbright Institute involves a single supplier providing maintenance for fire alarms and associated systems. The contract includes three work packages covering maintenance, emergency call-out service, and additional works costs. The procurement is in the "open" stage with a tender period ending on 3rd July 2024. The contract duration is from 1st August 2024 to 31st July 2027, and it falls under the services category with a value of £40,000.

This tender at The Pirbright Institute presents opportunities for businesses involved in fire-alarm systems maintenance to compete. Suitable businesses need to be able to provide maintenance services, emergency call-out services, and additional works within the specified rates and standards. Small and medium-sized enterprises (SMEs) would particularly benefit from bidding on this contract. The procurement method is an open procedure below the threshold, offering potential growth for businesses in the industry category of fire-alarm systems.

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Notice Information

Notice Title

Fire Alarm and Associated Systems Maintenance Contract

Notice Description

The contract is for a single supplier to provide maintenance for the Fire Alarms and associated Systems at The Pirbright Institute. Work Package 1 - Fire Alarm and Associated System Maintenance The contractor will be responsible for ensuring the equipment listed within the Schedule of Buildings of the ITT package is tested and maintained to the current British Standards, in a safe and effective manner with minimum disruption. You will be expected to carry out the service visits on each building system, as specified in the Schedule of Buildings each year, invoicing after each visit with a signed copy of the service report, clearly identifying each piece of equipment that has been tested during the service visit (asset location plans or schematics and or Check Lists will be provided and must be annotated, dated and signed, to clearly identify the equipment that has been tested during the service visit(s)). An annual certificate must be provided to show compliance with the current British Standards each year. The contractor will also provide the necessary tools and labour required to access the site fire alarm detection equipment. The contractor will be expected to advise on the condition of the equipment and provide details of any remedial works for each building, with a breakdown of the associated cost within two weeks of the service visit. Critical remedial works should be advised to TPI on the same day. The contractor will also be expected to update (annotate) 'Fire Plans' when changes occur or errors are found on the existing plans. Work Package 2 - Emergency Call Out Service The supplier of works package 1 must also provide a 24 hour emergency call out Helpdesk Service. Engineer to attend site within 4 hours of an emergency call being placed.. All specification requirements that are associated with work package 1 also apply this work package. Work Package 3 - Additional Works Costs The supplier of works packages 1 & 2 must also provide hourly/day rate costs for delivering additional works over and above the maintenance contract works for each year of the contract. Rates for normal / out of hours and Mon - Fri / Sat - Sun should be provided as per the price schedules included in Appendix C of the ITT Package. All specification requirements that are associated with work package 1 also apply to this work package.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-aa81bc12-e1a9-4c1f-9c4a-146f6d276ea7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e93d69e2-a88a-4c5b-ba66-fb5aad29c438
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

CPV Codes

31625200 - Fire-alarm systems

Notice Value(s)

Tender Value
£40,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Jun 20241 years ago
Submission Deadline
3 Jul 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jul 2024 - 31 Jul 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Not specified
Contact Email
procurement.department@pirbright.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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