Notice Information
Notice Title
FINANCE, PAYROLL & PURCHASING SYSTEM
Notice Description
B&FC employs around 1,000 staff. and runs separate on-premises HR (Zellis) and Financial (Advanced Business Solutions) systems the ideal solution would be a single modular system for all these functions. 18 Finance/Payroll/Procurement power users, 9 HCM Power Users and, 1200 users of the employee self-serve portal/app. Non-Functional Requirements Ideally in use at several peer, reference organisations Cloud/Hybrid cloud deployment Cross-Functional Requirements Out of the Box workflows for common processes such as new suppliers, payment requests, manual sales/credit notes, journal and user access requests, new employee requests. Low/No Code workflow development capability Case management and case work-loading Tight modular integration between Finance, Payroll and HR. Fully functional and easy to use Employee Self Service portal for desktop and mobile. Flexible Reporting and dashboards and/or a data warehouse to act as a PowerBI data-source provided. Automated insights to highlight anomalies/trends and key areas for improvement. Integration into a digital signature platform such as Adobe Sign. Online knowledge base or integrated help and advice. Delegation authority based on rules and absence. Finance Functional Summary OCR data collation from source documents Auto invoice/receipt matching Debt Management function inc. debt dashboard, letter/email templates, credit limit prompts, contact notes and diary reminders Cashflow forecasting and key metric calculation Bank account data integration Integrated Tax reporting inc. partial exemption. MTD compliant outputs Financial Planning - Budget and forecasting Contract/Supplier Management and reporting Seamless P2P/eProcurement Payroll/HR Functional Summary The functions below are indicative of the scope of the solution B&FC seeks to acquire. Talent Acquisition (Recruitment, Selection, On-Boarding) Talent Management Performance Management Attendance Management Organisation Management with succession planning and easy to maintain hierarchy, with post-to-post transfer, (employees must be able to hold more than one post concurrently.) Learning Management System Technical Functional Summary All systems must support Azure AD-based SSO for authentication and user provisioning/de-provisioning HR system must be able to act as the authority for employee user account provisioning/de-provisioning into an IAM system, such as Microsoft Identity Manager Finance system must be able to integrate with our on-prem student information system (Tribal EBS) Browser-based interface for all users is desirable Next Steps If your organisation would like to express an interest please email procurement@blackpool.ac.uk with full contact details. Interested parties can also register on B&FC's Intend Portal in preparation for the live procurement.https://in- tendhost.co.uk/blackpoolandthefylde/aspx/Home .
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-ab9e92d3-e17d-41bc-aba4-00c1591fc282
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/611f6e96-a2e8-48cd-990f-ee1099ef2ec3
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure (above threshold)
- Tender Suitability
- SME
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48400000 - Business transaction and personal business software package
Notice Value(s)
- Tender Value
- £750,000 £500K-£1M
- Lots Value
- Not specified
- Awards Value
- £1,079,362 £1M-£10M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 20 May 20241 years ago
- Submission Deadline
- 4 Aug 2023Expired
- Future Notice Date
- 24 Oct 2022Expired
- Award Date
- 23 Oct 20232 years ago
- Contract Period
- 1 Nov 2023 - 9 Oct 2028 4-5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- BLACKPOOL AND THE FYLDE COLLEGE
- Contact Name
- Paul Lindley
- Contact Email
- procurement@blackpool.ac.uk
- Contact Phone
- 01253 504200
Buyer Location
- Locality
- BLACKPOOL
- Postcode
- FY2 0HB
- Post Town
- Blackpool
- Country
- England
-
- Major Region (ITL 1)
- TLD North West (England)
- Basic Region (ITL 2)
- TLD4 Lancashire
- Small Region (ITL 3)
- TLD42 Blackpool
- Delivery Location
- Not specified
-
- Local Authority
- Blackpool
- Electoral Ward
- Norbreck
- Westminster Constituency
- Blackpool North and Fleetwood
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/611f6e96-a2e8-48cd-990f-ee1099ef2ec3
20th May 2024 - Awarded contract notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/db76238c-2bac-4a5d-8e12-e5bac64a9a6e
29th June 2023 - Opportunity notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/d17f4f62-25ff-41ee-96a1-ff55549ce1ed
12th October 2022 - Future opportunity notice on Contracts Finder
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-b5fd17-ab9e92d3-e17d-41bc-aba4-00c1591fc282-2024-05-20T11:06:25+01:00",
"date": "2024-05-20T11:06:25+01:00",
"ocid": "ocds-b5fd17-ab9e92d3-e17d-41bc-aba4-00c1591fc282",
"language": "en",
"initiationType": "tender",
"planning": {
"budget": {
"budgetBreakdown": [
{
"id": "1",
"period": {
"startDate": "2022-04-01T00:00:00+01:00",
"endDate": "2023-03-31T23:59:59+01:00"
},
"description": "2022/2023",
"amount": {
"amount": 150000,
"currency": "GBP"
}
}
]
},
"documents": [
{
"id": "1",
"documentType": "plannedProcurementNotice",
"description": "Future opportunity notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/d17f4f62-25ff-41ee-96a1-ff55549ce1ed",
"datePublished": "2022-10-12T11:39:06+01:00",
"format": "text/html",
"language": "en",
"dateModified": "2022-10-12T11:48:23+01:00"
}
]
},
"tender": {
"id": "PBFC0061",
"title": "FINANCE, PAYROLL & PURCHASING SYSTEM",
"description": "B&FC employs around 1,000 staff. and runs separate on-premises HR (Zellis) and Financial (Advanced Business Solutions) systems the ideal solution would be a single modular system for all these functions. 18 Finance/Payroll/Procurement power users, 9 HCM Power Users and, 1200 users of the employee self-serve portal/app. Non-Functional Requirements Ideally in use at several peer, reference organisations Cloud/Hybrid cloud deployment Cross-Functional Requirements Out of the Box workflows for common processes such as new suppliers, payment requests, manual sales/credit notes, journal and user access requests, new employee requests. Low/No Code workflow development capability Case management and case work-loading Tight modular integration between Finance, Payroll and HR. Fully functional and easy to use Employee Self Service portal for desktop and mobile. Flexible Reporting and dashboards and/or a data warehouse to act as a PowerBI data-source provided. Automated insights to highlight anomalies/trends and key areas for improvement. Integration into a digital signature platform such as Adobe Sign. Online knowledge base or integrated help and advice. Delegation authority based on rules and absence. Finance Functional Summary OCR data collation from source documents Auto invoice/receipt matching Debt Management function inc. debt dashboard, letter/email templates, credit limit prompts, contact notes and diary reminders Cashflow forecasting and key metric calculation Bank account data integration Integrated Tax reporting inc. partial exemption. MTD compliant outputs Financial Planning - Budget and forecasting Contract/Supplier Management and reporting Seamless P2P/eProcurement Payroll/HR Functional Summary The functions below are indicative of the scope of the solution B&FC seeks to acquire. Talent Acquisition (Recruitment, Selection, On-Boarding) Talent Management Performance Management Attendance Management Organisation Management with succession planning and easy to maintain hierarchy, with post-to-post transfer, (employees must be able to hold more than one post concurrently.) Learning Management System Technical Functional Summary All systems must support Azure AD-based SSO for authentication and user provisioning/de-provisioning HR system must be able to act as the authority for employee user account provisioning/de-provisioning into an IAM system, such as Microsoft Identity Manager Finance system must be able to integrate with our on-prem student information system (Tribal EBS) Browser-based interface for all users is desirable Next Steps If your organisation would like to express an interest please email procurement@blackpool.ac.uk with full contact details. Interested parties can also register on B&FC's Intend Portal in preparation for the live procurement.https://in- tendhost.co.uk/blackpoolandthefylde/aspx/Home .",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "48400000",
"description": "Business transaction and personal business software package"
},
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"postalCode": "FY20HB"
},
{
"postalCode": "FY20HB"
},
{
"postalCode": "FY20HB"
},
{
"postalCode": "FY20HB"
}
]
}
],
"minValue": {
"amount": 600000,
"currency": "GBP"
},
"value": {
"amount": 750000,
"currency": "GBP"
},
"procurementMethod": "selective",
"procurementMethodDetails": "Restricted procedure (above threshold)",
"communication": {
"futureNoticeDate": "2022-10-24T23:59:59+01:00"
},
"contractPeriod": {
"startDate": "2023-10-10T00:00:00+01:00",
"endDate": "2028-10-09T23:59:59+01:00"
},
"suitability": {
"sme": true,
"vcse": false
},
"datePublished": "2023-06-29T14:45:15+01:00",
"tenderPeriod": {
"endDate": "2023-08-04T17:00:00+01:00"
},
"mainProcurementCategory": "services",
"documents": [
{
"id": "1",
"documentType": "tenderNotice",
"description": "Opportunity notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/db76238c-2bac-4a5d-8e12-e5bac64a9a6e",
"datePublished": "2023-06-29T14:45:15+01:00",
"format": "text/html",
"language": "en"
}
]
},
"parties": [
{
"id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/bQ4N8uPx",
"name": "BLACKPOOL AND THE FYLDE COLLEGE",
"identifier": {
"legalName": "BLACKPOOL AND THE FYLDE COLLEGE",
"scheme": "GB-SRS",
"id": "sid4gov.cabinetoffice.gov.uk/bQ4N8uPx"
},
"address": {
"streetAddress": "Ashfield Road",
"locality": "BLACKPOOL",
"postalCode": "FY20HB",
"countryName": "England"
},
"contactPoint": {
"name": "Paul Lindley",
"email": "procurement@blackpool.ac.uk",
"telephone": "01253 504200"
},
"details": {
"url": "http://www.blackpool.ac.uk"
},
"roles": [
"buyer"
]
},
{
"id": "GB-COH-04432468",
"name": "MOORE INSIGHT LIMITED",
"identifier": {
"legalName": "MOORE INSIGHT LIMITED",
"scheme": "GB-COH",
"id": "04432468"
},
"address": {
"streetAddress": "63 Madan Road TN16 1DX GB"
},
"details": {
"scale": "large",
"vcse": false
},
"roles": [
"supplier"
]
}
],
"buyer": {
"id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/bQ4N8uPx",
"name": "BLACKPOOL AND THE FYLDE COLLEGE"
},
"awards": [
{
"id": "ocds-b5fd17-ab9e92d3-e17d-41bc-aba4-00c1591fc282-1",
"status": "active",
"date": "2023-10-24T00:00:00+01:00",
"datePublished": "2024-05-20T11:06:25+01:00",
"value": {
"amount": 1079362.8,
"currency": "GBP"
},
"suppliers": [
{
"id": "GB-COH-04432468",
"name": "MOORE INSIGHT LIMITED"
}
],
"contractPeriod": {
"startDate": "2023-11-01T00:00:00Z",
"endDate": "2028-10-09T23:59:59+01:00"
},
"documents": [
{
"id": "1",
"documentType": "awardNotice",
"description": "Awarded contract notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/611f6e96-a2e8-48cd-990f-ee1099ef2ec3",
"datePublished": "2024-05-20T11:06:25+01:00",
"format": "text/html",
"language": "en"
}
]
}
]
}