Award

London School of Hygiene & Tropical Medicine - Tender for Cleaning and Porterage Services.

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

14 Aug 2017 at 10:02

Award Notice
Tender

14 Dec 2016 at 08:51

Tender Notice
Summary of the contracting process

The London School of Hygiene & Tropical Medicine is currently engaged in a procurement process for cleaning and porterage services, with the tender initiated by The Litmus Partnership Ltd, which acts as the buyer. This opportunity falls under the cleaning services category and is located in Bloomsbury, London (postal code WC1E 7HT). The initial contract is set to run from 1st August 2017 to 31st July 2020, with a potential two-year extension. The tender was published on 14th December 2016, and the deadline for submitting responses was 13th January 2017. The procurement method employed is selective, following a restricted procedure.

This tender presents significant opportunities for businesses specialising in cleaning and porterage services, particularly those that prioritise innovation and adhere to environmentally friendly practices, as the contracting authority values ISO 14001 and EcoCampus Platinum certifications. Companies that can demonstrate a strong management reporting methodology and a commitment to the London living wage are likely to be well-suited to compete. Additionally, firms with experience in servicing large-scale educational facilities may find this a perfect avenue for business growth, considering the high standards required in maintaining LSHTM’s extensive properties.

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Notice Information

Notice Title

London School of Hygiene & Tropical Medicine - Tender for Cleaning and Porterage Services.

Notice Description

The successful tenderer will be required to provide cleaning and porterage services to the London School of Hygiene and Tropical Medicine (LSHTM). The London School of Hygiene and Tropical Medicine is a world-leading centre for research and post-graduate education in public and global health, with over 4,000 students and more than 1,000 staff working in 100 countries. Our mission is to improve health and health equity in the Uk and worldwide; working in partnership to achieve excellence in public and global health research, education and translation of knowledge into policy and practice. There is approximately 1 000 full time students, 3 000 distance learner students and 1 000 students on short courses. The School currently operates out of 5 properties within a one-mile radius in Bloomsbury, London. The Estate accommodation gross internal area is 27,000m2 and net internal area 18,213m2. The current cleaning service provision at LSHTM has not been market tested in recent years and to ensure Best Value principles are applied the School have made a decision to tender the cleaning service. The current cleaning operation is partly run by Kingdom (previously Ocean) and the remainder by LSHTM. The value of the contract operated by Kingdom is circa 350 000 GBP per annum and it is intended that the initial contract shall run for a period of 3 years. For the avoidance of doubt TUPE Regulations will apply to this contract. The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within the School on contract performance. It is imperative that an open book policy is offered to ensure the School has total clarity on both operational and financial performance. The College is seeking both innovation and the application of current cleaning techniques and up-to-date equipment within the tender submissions and would expect as a result of this to be able to identify 'best value' principles and work in partnership with the chosen contractor going forward. The College has set key objectives which should be focused upon throughout the tender process. They are: Ongoing savings year-on-year during the contract term. The contract will be for 3 years initially, with the option of a 2 year extension, depending on operational and financial performance. The School is ISO 14001 and EcoCampus Platinum certified, it is important that any contractor to be similarly certified. The School is committed to ensuring that the London living wage is paid to all staff. Review / suggestions to improve work methodology; suggestions to improve the efficiency of service. Due to the high percentage of hard flooring throughout the LSHTM it is believed specialist equipment will be required to maintain a high standard of cleanliness throughout. Recommendations and in Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The selection questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/london_school_of_hygiene__tropical_medicine__cleaning_services The closing date for receipt of the Selection Questionnaire is 13.1.2017 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-acc0898e-cf62-403f-b504-416af63894ba
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/df5817ac-27b6-4791-aba6-5361820f0b22
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£1,750,000 £1M-£10M
Lots Value
Not specified
Awards Value
£1,377,375 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20178 years ago
Submission Deadline
13 Jan 2017Expired
Future Notice Date
Not specified
Award Date
22 May 20178 years ago
Contract Period
31 Jul 2017 - 31 Jul 2020 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
WC1E 7HT
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
Not specified
Local Authority
Camden
Electoral Ward
Bloomsbury
Westminster Constituency
Holborn and St Pancras

Supplier Information

Number of Suppliers
1
Supplier Name

REGENT OFFICE CARE LIMITED T/A REGENT SAMSIC

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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