Notice Information
Notice Title
Scanning, Processing and Data Extraction Services
Notice Description
HM Land Registry plan to procure a replacement contract for Scanning, Processing and Data Extraction services. The contract period will be for an initial period of 42 months, plus 2 x 12-month extension options, with an indicative value of between 7 000 000 and 10 000 000 GBP (based on the whole contract duration, including extensions). We expect that the scope of the services will cover the following: * Receipt and processing of items of mail addressed to HM Land Registry, which may include opening, re-directing, returning and/or scanning * Mail items may be of varying size for example letters and packets and are currently delivered by Royal Mail and DX * Preparation and scanning of HM Land Registry application forms, plans and documents, of varying size, age and quality, which may be colour or black and white * The extraction, capture and electronic submission of accurate data from HM Land Registry paper and scanned images of application forms and documents (electronic data extraction) * The electronic submission of high quality digital images within specified service levels * Temporary storage and secure destruction of hard copy original documents * Returning through post and/or courier cherished documents and other associated documents * Processing, validation and banking of cheques and postal orders * Bulk scanning and digitisation of documents held in HM Land Registry's archive * Quality Assurance Processes Average Front File Scanning daily volumes are as follows: Mail Items Received 2,150 Images Scanned 23,000 Average Back File Scanning daily volumes are as follows: Mail Items Received 1,000 Images Scanned 16,000 Electronic Data Extraction daily volumes are as follows: Documents: 13,000 Images: 51,000 Cheques & Postal Orders daily volumes are as follows: 355 Please note that the value range provided is only an estimate. This procurement offering does not guarantee any minimum spend and there will be no form of exclusivity or volume guarantee under this contract. This is the first stage of the procurement where suppliers are asked to download and complete the Selection Questionnaire document. To access the procurement documents for this contract please sign up at https://hmlandregistry.force.com and register for project C0591. If you have already registered for this procurement via the Supplier Day you do not need to re-register. You should use the same link to submit your selection questionnaire response. The selection questionnaire will be accompanied by the draft tender documents, including the statement of requirements, invitation to negotiate, method statement, pricing schedule and the contract. All communications should be via the HM Land Registry's tender portal. https://hmlandregistry.force.com and register for project C0591. The deadline for submitting Selection Questionnaire responses is 12:00 on Wednesday 29th April 2020.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-ae4302af-b046-4502-a94c-3ecbb13be9fa
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/6f3e0e8a-af31-40c8-bf12-de0dace1c07b
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Competitive procedure with negotiation (above threshold)
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
75 - Administration, defence and social security services
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
48613000 - Electronic data management (EDM)
72300000 - Data services
72312000 - Data entry services
72312200 - Optical character recognition services
72313000 - Data capture services
75112000 - Administrative services for business operations
79996000 - Business organisation services
79996100 - Records management
79999000 - Scanning and invoicing services
Notice Value(s)
- Tender Value
- £10,000,000 £10M-£100M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 30 Mar 20205 years ago
- Submission Deadline
- 29 Apr 2020Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 11 Nov 2020 - 31 May 2024 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Not Specified
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HM LAND REGISTRY
- Contact Name
- Tim Smith
- Contact Email
- tim.smith@landregistry.gov.uk
- Contact Phone
- 0300 006 7461
Buyer Location
- Locality
- CROYDON
- Postcode
- CR0 2AQ
- Post Town
- Croydon
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI6 Outer London - South
- Small Region (ITL 3)
- TLI62 Croydon
- Delivery Location
- TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLI London, TLJ South East (England), TLK South West (England), TLL Wales
-
- Local Authority
- Croydon
- Electoral Ward
- Fairfield
- Westminster Constituency
- Croydon West
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/6f3e0e8a-af31-40c8-bf12-de0dace1c07b
30th March 2020 - Opportunity notice on Contracts Finder
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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