Award

Service and Maintenance of Roller Shutter Doors

SWINDON BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Award

31 Jan 2023 at 12:00

Award Notice
Tender

18 Nov 2022 at 11:45

Tender Notice
Summary of the contracting process

Swindon Borough Council is inviting expressions of interest for the provision of service and maintenance of roller shutter doors. The contract involves scheduled maintenance, repair, and inspection of roller shutter doors, requiring 24/7 service availability. The initial contract term is 12 months, with a potential extension of up to 3 years, with an estimated value between £40,000 and £45,000 for the initial term and £120,000 to £135,000 for the total contract period. The deadline for RFQ clarifications is 12th December 2022, and RFQ responses are due by 19th December 2022.

This tender by Swindon Borough Council presents an opportunity for experienced service providers in the repair and maintenance services sector. Businesses offering responsive maintenance services, including fault investigation and repair of roller shutter doors, would be well-suited to compete. As the contract involves 24/7 service provision, companies capable of handling round-the-clock operations stand to benefit from this opportunity. Suppliers must register with ProContract to gain access to the tender documents and submit their responses before the specified deadlines.

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Notice Information

Notice Title

Service and Maintenance of Roller Shutter Doors

Notice Description

Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of the service and maintenance of roller shutter doors. Swindon Borough Council are looking to engage with an experienced contractor to provide responsive and scheduled bi-annual maintenance of its Roller Shutter doors. The Council expects the contractor to repair any faulty roller shutter doors as and when required, with an all-inclusive service. This all-inclusive service should include all call out, fault investigation, repairs, labour and materials, travel and related costs during the duration of the contract. It should be noted that the contract shall comprise of the inspection, ongoing maintenance and repair of roller shutter doors, both planned servicing and also remedial works are within the scope of this contract. This may require 24 hours, 7 days a week (including weekend and Bank Holidays) working. The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the RFQ documents. Estimated contract spend is between PS40,000 and PS45,000 across the initial 1 year contract term and between PS120,000 and PS135,000 across the potential total 3 year contract term. Full details relating to the Services are provided in the RFQ documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com RFQ clarifications to be submitted in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 12th December 2022, 15:00 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal. RFQ Responses are required to be submitted no later than 19th December 2022 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Please note that this project has been advertised on Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN: DN643723 No Tender submissions will be considered without completing the RFQ documents in full including attachments and returning them in alignment with the instructions within the RFQ documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-af4c5e28-3ee9-40d6-a997-e855ef7fbb3e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a65a0715-e21e-4f31-bb1c-ba644178f242
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

50 - Repair and maintenance services

CPV Codes

44221200 - Doors

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£135,000 £100K-£500K
Lots Value
Not specified
Awards Value
£68,640 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jan 20233 years ago
Submission Deadline
19 Dec 2022Expired
Future Notice Date
Not specified
Award Date
12 Jan 20233 years ago
Contract Period
1 Mar 2023 - 29 Feb 2024 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SWINDON BOROUGH COUNCIL
Contact Name
Jodie Wakefield
Contact Email
jwakefield@swindon.gov.uk
Contact Phone
+44 7392102892

Buyer Location

Locality
SWINDON
Postcode
SN1 2JH
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Supplier Information

Number of Suppliers
1
Supplier Name

GEZE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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