Tender

Service & Maintenance of General Ventilation Systems

GRIMSBY INSTITUTE OF FURTHER & HIGHER EDUCATION

This public procurement record has 1 release in its history.

Tender

04 Mar 2019 at 11:03

Tender Notice
Summary of the contracting process

The Grimsby Institute of Further and Higher Education is inviting tenders for the Service & Maintenance of General Ventilation Systems. This procurement falls under the services category, specifically within the inspection of ventilation systems, and is being conducted in the Yorkshire and the Humber region of the United Kingdom. The tender period is currently active, with a submission deadline of 25th March 2019. The contract is set to begin on 15th April 2019 and will last until 14th April 2022. This is a selective procurement process using a restricted procedure above the threshold.

This tender presents an excellent opportunity for businesses specialising in ventilation system maintenance and related services to expand their client base. Companies with the capability to manage comprehensive service agreements and who adhere to health and safety regulations would be particularly well-suited to compete. Small and medium enterprises (SMEs) are encouraged to participate, as they may possess the agility and tailored approaches desired for such service contracts within an educational context.

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Notice Information

Notice Title

Service & Maintenance of General Ventilation Systems

Notice Description

Part E - Standards & Services Required Please read this tender document carefully and ensure that for all elements required you provide evidence or a statement to fulfil the requirements. Grimsby Institute of Further and Higher Education (GIFHE) is multi campus further and higher education business, with a number of sites within North East Lincolnshire, East Lindsey and North Yorkshire which will be covered by this contract. TEC Partnership are seeking to appoint a suitably qualified and experienced organisation to provide a comprehensive service and maintenance of the general ventilation systems as detailed in the asset list Appendix 6 The successful Tenderer will ensure The Group adheres to its legal responsibilities under the Health and safety at work Etc Act 1974. Subsequently all relevant regulations made under the Act. Management of Contract The Planned Preventative Maintenance & Compliance Manager will be the main contact with regards to any coordination of the contract and program. The successful Contractor must understand the activities conducted at the respective premises and take into consideration those services. Site inductions will be completed by the appropriate member of the Estates team. Programming of works Works are best scheduled within the out of term times so as best not to interfere with the integral business running of the organisation. Programming of works will be discussed during pre-commencement meeting upon successful appointment. Works would likely to start week commencing Monday 15th April 2019 then 6 monthly intervals taking the next service visit to the October week break, from Monday 21st October 2019. All works are to be completed at the frequency identified in the appendix schedule and must not be aggregated or carried over. If this practice occurs non-payment for the work will be received by the Contractor. Orders & Payments Upon appointment an authorised Purchase Order (PO) will be issued to confirm the order. All invoices and any future correspondence relating to this contract must reference the PO number. A copy invoice must be submitted with the relevant job sheet or at least a reference to the job sheet which may be issued. All invoices and accompanying job sheets should be emailed not sent in paper format. The original invoice must quote the official PO number and emailed to finance@grimsby.ac.uk Any works not supported by a signed work ticket/notes will be deemed as not being completed and subsequently non-payment for the work will be received by the Contractor. Data Capture The successful contractor will be required to maintain the existing asset referencing system. The required referencing system will be confirmed with the successful contractor upon appointment. Access to premises Please refer to contractor's handbook. Confirmation of specific site access will be discussed during pre-commencement meeting upon successful appointment.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-af8cd89b-0241-41cc-9d4c-18ba692ed0a2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/62ffea78-ed64-48f7-bd40-d248142d4522
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71315410 - Inspection of ventilation system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Mar 20196 years ago
Submission Deadline
25 Mar 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
14 Apr 2019 - 14 Apr 2022 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GRIMSBY INSTITUTE OF FURTHER & HIGHER EDUCATION
Contact Name
Wendy Smith
Contact Email
purchasing@grimsby.ac.uk
Contact Phone
01472 311248 ext 248

Buyer Location

Locality
GRIMSBY
Postcode
DN34 5BQ
Post Town
Doncaster
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE13 North and North East Lincolnshire
Delivery Location
TLE Yorkshire and The Humber
Local Authority
North East Lincolnshire
Electoral Ward
Park
Westminster Constituency
Great Grimsby and Cleethorpes

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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