Award

Google Workspace to M365

INSPIRATION TRUST

This public procurement record has 1 release in its history.

Award

15 Jul 2022 at 15:37

Award Notice
Summary of the contracting process

The procurement process involves the Inspiration Trust, which is based in Norwich, England. They are seeking to implement, migrate, and manage the transition from Google Workspace to Microsoft 365 as their standard productivity suite. This tender, valued at £238,000, falls under the IT services industry category and is currently in the Award stage, having been awarded on 18th July 2022. The contract period is set to start from 22nd July 2022 and run until 16th September 2023. The procurement method used was selective, via a call-off from a framework agreement.

This contract presents a significant opportunity for technology and IT service businesses that specialise in cloud services, software development, and data management solutions. Given the trust’s aims to consolidate their digital environment and enhance their data controls, businesses that can provide comprehensive services in managing such transitions, especially those familiar with Microsoft 365 implementation, would be well-positioned to compete. Companies that support educational institutions with digital transformation initiatives may find this contract particularly relevant for growth.

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Notice Information

Notice Title

Google Workspace to M365

Notice Description

The purpose of this contract is to support and manage the implementation, migration and adoption of Microsoft 365 as the Trust standard productivity suite, online meeting platform and identity provider. The Trust pre-pandemic had outdated and costly on-premises storage which did not facilitate remote teaching and learning. Schools had use of Google Apps Suite which was not fully utilised. Staff and Pupils have at least 4 different usernames and passwords to access services. The pandemic forced all schools to shift to remote teaching and learning and as a result, staff moved files vital for remote teaching and learning into Google Drive. Staff underwent a crash course in Google Classroom. Our cloud email and storage usage increased from 4.5TB to 32TB (875% increase) over a weekend. Cloud storage is made up of Google Docs and Email, Microsoft Office Documents, and Audio and Video files. Post pandemic we now have multiple platforms used for storing data with no visibility of the types of data they contain, this could be personal, private, or confidential information (PII). Nor do we know exactly where it is and who has access to it. Moving from multiple platforms to a single standard platform and data structure will enable the Trust to maintain control of all data by putting controls on PII whilst ensuring a consistent approach to document formats used pan-trust by having a single software platform compatible with many external organisations whilst also reducing shadow IT accessible through a single identity. This contract is available via the NHS Shared Business Services Framework.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-af953e6c-34b3-4a54-95ff-c9e27046774c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6daaf4d5-5220-4401-9ede-61b99af4cef5
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£238,000 £100K-£500K
Lots Value
Not specified
Awards Value
£238,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
15 Jul 20223 years ago
Submission Deadline
12 Jul 2022Expired
Future Notice Date
Not specified
Award Date
15 Jul 20223 years ago
Contract Period
21 Jul 2022 - 16 Sep 2023 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
INSPIRATION TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORWICH
Postcode
NR1 2PW
Post Town
Norwich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH5 Norfolk
Small Region (ITL 3)
TLH51 Norwich and East Norfolk
Delivery Location
Not specified
Local Authority
Norwich
Electoral Ward
Lakenham
Westminster Constituency
Norwich South

Supplier Information

Number of Suppliers
1
Supplier Name

XMA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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