Planning

Relief Caretaking Services for Primary Schools

B4SCHOOLS LTD

This public procurement record has 1 release in its history.

Planning

01 Feb 2017 at 17:45

Planned Procurement Notice
Summary of the contracting process

B4Schools Ltd is seeking suppliers for its planned procurement of Relief Caretaking Services for Primary Schools, which falls under the industry category of office, school, and office equipment cleaning services. The initial contract, valued at £20,000 over one year, is scheduled to commence on 1 April 2017 and conclude on 31 March 2018. Interested parties should note that expressions of interest will be accepted until 1 March 2017, and the services are required in the South East and London regions of the United Kingdom. The procurement method identified is a tender process, with an emphasis on engaging with the market to identify suitable suppliers who can meet the varying needs of 20 member schools.

This tender presents an excellent opportunity for businesses specialising in cleaning, facilities management, and security services, particularly those with experience in school site management. Companies with Small and Medium-sized Enterprise (SME) status or Voluntary, Community and Social Enterprise (VCSE) capabilities are encouraged to participate. Competitors must be able to demonstrate compliance with insurance requirements and the necessary qualifications, including enhanced DBS clearance for staff. Suppliers should also be prepared to tailor their services to meet the specific needs of each school, providing a chance to establish long-term relationships within the education sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Relief Caretaking Services for Primary Schools

Notice Description

RELIEF SUPPORT CARETAKING SERVICE B4Schools Ltd would like to receive expressions of interest from contractors and or suppliers who can provide all or some of the Relief Caretaking services our members have identified ranging from short notice unplanned/planned opening and closing of the school, out of hours' emergency response and key holding to all day cover. B4Schools Ltd are seeking to engage with the market to try and source a suitable supplier for our members. There are currently 20 member schools that have shown an interest in having access to a relief caretaking support service. The initial term of contract would be for one year with a nominal estimated initial value of GBP20,000 (GBP1,000 per member school). Overview and Notes Each of the above service type would have a slightly different specification for each member according to need. Suppliers will need to demonstrate some knowledge and understanding of school site management, security and tenure. Suppliers will have to demonstrate appropriate insurance to include all aspects of key holding, security and tenure of premises and all aspects of the integrated service to both employees, staff, pupils and visitors therein. Suppliers will need to provide comparative references/referees. Any staff to be deployed to the school(s) will need to have as a minimum: - An enhanced current DBS clearance. - Be self-motivated and fit for the role. - Appropriate training i.e.: a) Health and safety b) Lone working c) Cleaning d) First Aid e) Manual handling f) COSHH School members will be required to provide appropriate information to assist the supplier in providing the service to include but not exhaustive: - - Floor plan of the school - Site and grounds plan. - Key and lock data - Fire Plans - Alarm details and alarm points - Unlock /Lock checklist procedures - Authorisations, policies and approvals in the securing and making safe premises. - Point of contact in an emergency.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-afb509ae-fa10-4f16-90ef-814ffd42379f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6f6ffca2-cf3a-42ab-82ea-8c12dc4517f9
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

79993000 - Building and facilities management services

79993100 - Facilities management services

90919000 - Office, school and office equipment cleaning services

90919300 - School cleaning services

Notice Value(s)

Tender Value
£20,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Feb 20179 years ago
Submission Deadline
Not specified
Future Notice Date
1 Mar 2017Expired
Award Date
Not specified
Contract Period
31 Mar 2017 - 31 Mar 2018 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
B4SCHOOLS LTD
Contact Name
Nina Newell
Contact Email
enquiries@b4schools.co.uk
Contact Phone
+44 7713371352

Buyer Location

Locality
BECKENHAM
Postcode
BR3 1RF
Post Town
Bromley
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI61 Bromley
Delivery Location
TLI London, TLJ South East (England)
Local Authority
Bromley
Electoral Ward
Beckenham Town & Copers Cope
Westminster Constituency
Beckenham and Penge

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-afb509ae-fa10-4f16-90ef-814ffd42379f-2017-02-01T17:45:16Z",
    "date": "2017-02-01T17:45:16Z",
    "ocid": "ocds-b5fd17-afb509ae-fa10-4f16-90ef-814ffd42379f",
    "language": "en",
    "initiationType": "tender",
    "planning": {
        "budget": {
            "budgetBreakdown": [
                {
                    "id": "1",
                    "period": {
                        "startDate": "2017-04-01T00:00:00+01:00",
                        "endDate": "2018-03-31T23:59:59+01:00"
                    },
                    "description": "2017/2018",
                    "amount": {
                        "amount": 15000,
                        "currency": "GBP"
                    }
                }
            ]
        },
        "documents": [
            {
                "id": "1",
                "documentType": "plannedProcurementNotice",
                "description": "Future opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/6f6ffca2-cf3a-42ab-82ea-8c12dc4517f9",
                "datePublished": "2017-02-01T17:45:16Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at the link provided.",
                "url": "http://www.mytenders.org/search/show/search_view.aspx?ID=FEB138031"
            }
        ]
    },
    "tender": {
        "id": "MT192849",
        "title": "Relief Caretaking Services for Primary Schools",
        "description": "RELIEF SUPPORT CARETAKING SERVICE B4Schools Ltd would like to receive expressions of interest from contractors and or suppliers who can provide all or some of the Relief Caretaking services our members have identified ranging from short notice unplanned/planned opening and closing of the school, out of hours' emergency response and key holding to all day cover. B4Schools Ltd are seeking to engage with the market to try and source a suitable supplier for our members. There are currently 20 member schools that have shown an interest in having access to a relief caretaking support service. The initial term of contract would be for one year with a nominal estimated initial value of GBP20,000 (GBP1,000 per member school). Overview and Notes Each of the above service type would have a slightly different specification for each member according to need. Suppliers will need to demonstrate some knowledge and understanding of school site management, security and tenure. Suppliers will have to demonstrate appropriate insurance to include all aspects of key holding, security and tenure of premises and all aspects of the integrated service to both employees, staff, pupils and visitors therein. Suppliers will need to provide comparative references/referees. Any staff to be deployed to the school(s) will need to have as a minimum: - An enhanced current DBS clearance. - Be self-motivated and fit for the role. - Appropriate training i.e.: a) Health and safety b) Lone working c) Cleaning d) First Aid e) Manual handling f) COSHH School members will be required to provide appropriate information to assist the supplier in providing the service to include but not exhaustive: - - Floor plan of the school - Site and grounds plan. - Key and lock data - Fire Plans - Alarm details and alarm points - Unlock /Lock checklist procedures - Authorisations, policies and approvals in the securing and making safe premises. - Point of contact in an emergency.",
        "status": "planned",
        "classification": {
            "scheme": "CPV",
            "id": "90919000",
            "description": "Office, school and office equipment cleaning services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "90919300",
                "description": "School cleaning services"
            },
            {
                "scheme": "CPV",
                "id": "79993000",
                "description": "Building and facilities management services"
            },
            {
                "scheme": "CPV",
                "id": "79993100",
                "description": "Facilities management services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 10000,
            "currency": "GBP"
        },
        "value": {
            "amount": 20000,
            "currency": "GBP"
        },
        "communication": {
            "futureNoticeDate": "2017-03-01T00:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2017-04-01T00:00:00+01:00",
            "endDate": "2018-03-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        }
    },
    "parties": [
        {
            "id": "GB-CFS-46248",
            "name": "B4Schools Ltd",
            "identifier": {
                "legalName": "B4Schools Ltd"
            },
            "address": {
                "streetAddress": "Worsley Bridge Community Primary School, Brackley Rd",
                "locality": "Beckenham",
                "postalCode": "BR3 1RF",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Nina Newell",
                "email": "enquiries@b4schools.co.uk",
                "telephone": "+44 7713371352"
            },
            "details": {
                "url": "http://www.b4schools.co.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-46248",
        "name": "B4Schools Ltd"
    }
}