Tender

Potato Europe & Fruit Logistica overseas stand build requirements

DEFRA NETWORK ETENDERING PORTAL

This public procurement record has 2 releases in its history.

TenderCancellation

26 Nov 2018 at 11:16

Tender Notice
Tender

09 Nov 2018 at 11:47

Tender Notice
Summary of the contracting process

The procurement process relates to the "Potato Europe & Fruit Logistica overseas stand build requirements" tender, issued by the Defra Network eTendering Portal. This initiative falls under the event services industry and is located in the United Kingdom. The tender is currently in the active stage, with a submission deadline set for 18 January 2019. The total estimated value of the contract is £360,000, while the minimum value is £90,000. The contract period is scheduled to commence on 1 April 2019 and will run until 31 March 2023, with the option for two additional extensions of 12 months each. The procurement method is an open procedure, indicating that all registered suppliers are welcome to submit their bids.

This tender presents significant opportunities for businesses specialising in event design and build services, particularly those experienced in creating engaging and functional exhibition stands. Companies that can demonstrate creativity, effective communication skills in multiple languages (English, French, and German), and a strong understanding of the standards required for high-profile trade shows would be well-positioned to compete. The framework agreement for a single provider highlights the potential for a long-term partnership, which could lead to further contracts within the European fresh produce marketing events sector.

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Notice Information

Notice Title

Potato Europe & Fruit Logistica overseas stand build requirements

Notice Description

Potato Europe - held annually every September, an important event for the European potato industry, organised in rotation in either Germany, Belgium, France or the Netherlands. AHDB Potatoes usually takes a large stand space (150m2 approx.) in the centre of the trade stand marquee on hard standing flooring and has traditionally exhibited alongside industry co-exhibitors on an approx. 150m2 island space. Fruit Logistica - hosting over 3 thousand exhibitors and over 78 thousand visitors every year, Fruit Logistica is a very large fresh produce trade and marketing event held in Berlin each year in the month of February. It is a highly-focused and commercial trade (B2B) event where fresh produce marketing and trade organisations exhibit from all over the world. Stand presentation standards are very high, and competition for key locations, visitor attention and footfall is fierce, therefore AHDB's stand, design and fitting must take this into account.we are seeking a supplier who can supply and provide us with an innovative, attractive and functional stand design (including ancillary services). The stands need to be open and welcoming for visitors and also function well for the exhibitors in terms of messaging, branding and hospitality. AHDB are seeking a supplier who can supply and provide us with an innovative, attractive and functional stand design (including ancillary services). The stands need to be open and welcoming for visitors and also function well for the exhibitors in terms of messaging, branding, hospitality, meeting space, comfort and sufficient and efficient storage. The framework agreement for a single provider will be for 2 years with the option to extend for a further 2 periods of 12 months each, with a break clause after each year. Commencement is April 2019 (lead time), with first stand build being Fruit Logistica February 2020. Being able to communicate on site is vital, therefore there must be members within the project team on site that can verbally communicate in English, French and German are preferable. Additional information: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box 3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-aff62bc0-3d45-4b79-b676-1cca934ad775
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d7a17c3c-e362-4ca7-a65b-fdad586e9e7c
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£360,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Nov 20187 years ago
Submission Deadline
18 Jan 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2019 - 31 Mar 2023 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEFRA NETWORK ETENDERING PORTAL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KENILWORTH, WARWICKSHIRE
Postcode
CV8 2TL
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
Not specified
Local Authority
Warwick
Electoral Ward
Cubbington & Leek Wootton
Westminster Constituency
Kenilworth and Southam

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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