Tender

Invitation to Tender

BURGESS HILL TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

12 Feb 2025 at 16:54

Tender Notice
Summary of the contracting process

Burgess Hill Town Council is inviting tenders for the supply, erection, dismantling, and storage of Christmas lights in Burgess Hill for the festive periods of 2025 to 2029. This project, categorized under Electrical machinery, apparatus, equipment and consumables; lighting (CPV 31000000), requires a provider to manage both the existing festive lighting infrastructure and the rental of additional decorations, with the flexibility to adjust the installations annually. The procurement process is at the tender stage with documents required by 5pm on Wednesday, 12 March 2025. Potential suppliers should have or collaborate with an accredited Highway Electrical Registration Scheme (HERS) partner, with the contract running from 1 September 2025 to 6 January 2030.

This tender offers a substantial opportunity for businesses specializing in festive lighting and electrical installation services. Small and medium-sized enterprises (SMEs) are particularly encouraged to apply, provided they have the requisite public liability insurance of £10 million and can furnish references from three recent, relevant projects. The five-year term ensures a steady revenue stream and the potential for recurrent business. This contract suits companies capable of delivering high-impact festive displays and adapting to possible changes due to future town centre redevelopment. The open procurement method suggests a competitive yet transparent process, ideal for businesses looking to establish or expand their footprint in municipal decorative services.

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Notice Information

Notice Title

Invitation to Tender

Notice Description

BURGESS HILL CHRISTMAS LIGHTS - INVITATION TO TENDER You are invited to submit a quotation for the following work: SUPPLY, ERECT AND DISMANTLE BURGESS HILL TOWN CHRISTMAS LIGHTS, STORE TOWN COUNCIL OWNED FESTIVE STOCK Burgess Hill Town Council owns 1 x festive lighting frame across the road, 9 x festive lamp column frames. In addition to providing storage of this equipment the Town Council is seeking to appoint a supplier for the rental of a Town Centre Christmas Lighting display for a period of five years. Burgess Hill has a compact town centre and the Council is looking for a high impact display with an ability to change the rented frames annually. Contractor should be HERS (Highway Electrical Registration Scheme) accredited or able to come up with a suitable arrangement with a HERS accredited partner. The Town Council operates within strict parameters set by West Sussex County Council Highway Authority and their contractor Enervio Ltd and would expect tenderers to show their awareness of these requirements and their ability to comply. The contract will be for a five year term to cover the festive periods of 2025,2026, 2027, 2028 and 2029. The successful contractor will need to take in to consideration that due to possible town centre redevelopment some changes could be made to the current arrangement but notification will be given with good notice. While the specification in the tender is our current requirement the ability to provide additional festive illuminations is important, the cost of which will be negotiated at the time. Please see attached the supporting information for work required. The Town Council will require references. Please supply full contact details of three relevant authorities where you have undertaken this work previously. Your returned tender document must be returned by 5pm, Wednesday 12 March 2025. When replying please supply written evidence of PS10 million Public Liability Insurance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b12c5f71-bc16-4f0d-847f-21107c02e0cc
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8fa52e56-980d-417a-b1a8-595eb5d6db1a
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

51 - Installation services (except software)

CPV Codes

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

51000000 - Installation services (except software)

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Feb 20251 years ago
Submission Deadline
12 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2025 - 6 Jan 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BURGESS HILL TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BURGESS HILL
Postcode
RH15 9AS
Post Town
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ28 West Sussex (North East)
Delivery Location
TLJ South East (England)
Local Authority
Mid Sussex
Electoral Ward
Burgess Hill Meeds & Hammonds
Westminster Constituency
Mid Sussex

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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