Tender

RFQ for the Provision of Maintenance Agreements for Council Equipment

HALTON BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Tender

20 Jul 2018 at 14:11

Tender Notice
Summary of the contracting process

Halton Borough Council is seeking quotes for the "RFQ for the Provision of Maintenance Agreements for Council Equipment," a procurement process classified under the services category, specifically focusing on repair and maintenance services for office and computing machinery. The tender is currently active, with submissions closing on 3rd August 2018. The contract is intended to commence on 1st September 2018 and will last until 31st August 2020. Interested suppliers must be qualified to provide maintenance for various essential Council equipment located in the North West of England, including Fujitsu Production Scanners and potentially Zebra ZXP Series 3 Printers.

This tender presents significant business opportunities for SMEs and voluntary community sector enterprises with expertise in equipment maintenance and repair services. Companies well-suited to compete should possess a strong track record in delivering reliable onsite and offsite support, adaptability to meet strict service level agreements, and efficient fault reporting systems. With the open procurement method employed, this is a valuable chance for businesses looking to expand their engagement with local government contracts and enhance their service offerings in the public sector.

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Notice Information

Notice Title

RFQ for the Provision of Maintenance Agreements for Council Equipment

Notice Description

Halton Borough Councils are seeking quotes from appropriately qualified and experienced suppliers to provide a maintenance service, initially for equipment within the Record Management Unit (RMU) but with the option to extend to other areas with the same/similar equipment. The Council's current requirement for maintenance is for 4 Fujitsu Production Scanners, which are heavily used daily and all need to be operational. The Council currently utilises 2 x Zebra ZXP Series 3 Printers used by Central Admin for Identification Card Printing, the Council are also requesting maintenance costs for these devices, although there is no guarantee they will be included in the contract. The proposed maintenance Must include but not be limited to:- - Onsite/Offsite Support - Support Availability for fault reporting and engineer callout within office hours (Monday-Friday 9am - 5.30pm) - Fault Categorisation, including call logging and tracking - Agreed Service Levels - Parts and labour warranty

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b18714e2-39de-4325-9fb0-abb48d48e9bb
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fcab8761-de4e-45dd-b81b-f8230d77a65a
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

50 - Repair and maintenance services

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£3,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Jul 20187 years ago
Submission Deadline
3 Aug 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2018 - 31 Aug 2020 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HALTON BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WIDNES
Postcode
WA8 7EA
Post Town
Warrington
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD71 East Merseyside
Delivery Location
TLD North West (England)
Local Authority
Halton
Electoral Ward
Central & West Bank
Westminster Constituency
Widnes and Halewood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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