Tender

709073450 - In-Service Support of Hazardous Environment Search Equipment (HESE) Contract Notice (CF)

MINISTRY OF DEFENCE

This public procurement record has 3 releases in its history.

Tender

15 Dec 2023 at 16:54

Tender Notice
Planning

09 Sep 2023 at 20:36

Market Engagement Notice
Planning

08 Sep 2023 at 12:39

Market Engagement Notice
Summary of the contracting process

The Ministry of Defence has published a procurement opportunity titled "In-Service Support of Hazardous Environment Search Equipment (HESE) Contract Notice". This procurement falls under the repair and maintenance services category. The buying organisation, Ministry of Defence, located in Bristol, England, is seeking competitive tenders for in-service support of the HESE Capability, with a total contract value of approximately £3,228,788.80 (EX VAT). The procurement stage is currently in the tender phase, with the deadline for tender submissions set for 19th February 2024. The procurement method is a Competitive Negotiated procedure under Defence and Security Public Contracts Regulations 2011.

This tender provides a significant business growth opportunity for companies specialising in repair and maintenance services, particularly those experienced in servicing hazardous environment equipment and related support solutions. Businesses offering solutions such as routine equipment servicing, spares provision, repairs, safety management, and training would be well-suited to compete. The estimated contract duration is five years from the award date, with potential extension periods. Small and medium-sized enterprises (SMEs) are encouraged to participate in this opportunity due to the suitability factor specified in the tender. Interested suppliers can access additional documentation and express their interest through the Ministry of Defence's designated contact point.

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Notice Information

Notice Title

709073450 - In-Service Support of Hazardous Environment Search Equipment (HESE) Contract Notice (CF)

Notice Description

1. Introduction 1.1 The DE&S Specialist EODS, [Explosive Ordnance Disposal & Search], Exploitation and Countermeasures (SEEC) team intends to competitively assess, select and award a contract to deliver In-Service Support for the HESE Capability. 1.2 The HESE Capability provides contains a prime set of equipment that enables: 1.2.1 Working in a confined space 1.2.2 Working at height 1.2.3 Working in an unstable structure 1.3 It contains lifting equipment, breathing apparatus, medical equipment, decontamination equipment, lighting, gas detection, communication and PPE. 1.4 The provision of In-Service Support shall comply with MOD standards and policies for quality, safety, security and cyber, amongst others. Full details shall be provided at the Invitation to Negotiate (ITN) stage of the competition. 1.5 This procurement will be managed in accordance with the Competitive Negotiated procedure under Defence and Security Public Contracts Regulations 2011. 1.6 You may express your interest in this requirement by completing the Pre-Qualification Questionnaire (PQQ) found at https://contracts.mod.uk/go/97869582018C6E5C4794. The full requirement will be issued in the ITT and suppliers will be given appropriate time to respond with their tenders. The Authority shall take forward a maximum of six suppliers that have provided a compliant response to the PQQ. The six highest scoring compliant suppliers will be invited to tender. 1.7 This procurement will be subject to iterative tendering and a further down-selection of Tenders will take place during the tender assessment stage. Following evaluation of the initial tender returns the three highest scoring compliant tenders will be invited to negotiate and provide Final Tenders before the final evaluation takes place. Please see 'additional text' for further information regarding the scope of requirement, Contract Options, Security Information, Estimated Timescales and Estimated value. Additional information: 2. Scope of Requirement 2.1 In-service support shall be provided for a period of five years from Contract Award. The requirements of in-service support include, but are not limited to: routine equipment servicing and maintenance (including LOLER certification), the provision of spares, repairs and turnaround times, quality management, safety management, obsolescence management, training and the provision of replacement equipment if required. Performance against these requirements will be monitored as part of standard MOD Contract Management processes. 2.2 A list of equipment that form the HESE Capability can be found in Annex A to the DPQQ Support Document. Please note this is subject to change and the final requirement will be confirmed with the Invitation to Negotiate. 3. Contract Options 3.1 The requirement includes the provision of the following contract option: 3.1.1 Extension of In-Service Support for an additional period of two years. 3.2 The Authority reserve the right, at its absolute discretion, to not take up any or all the option. Further information on the option will be provided in the Invitation to Tender. 4. Security Information 4.1 The Cyber Risk level for this procurement is VERY LOW. The Risk Assessment Reference (RAR) is RAR-287051598. 4.2 A full description of the Cyber Risk levels is available at DEFSTAN 05-138. Potential Providers should make themselves familiar with the requirements against the profile assessment for this risk level. 4.3 The maximum classification of the In-Service Support of HESE contract and its data is expected to be OFFICIAL. 5. Estimated Timescales 5.1 The table below details the anticipated timeframes of this procurement. These dates are provided for information only. Activity Date Final date for DPQQ Clarification Questions 05 February 2024 DPQQs returned to MOD 19 February 2024 Invitation to Tender Issued 22 April 2024 Tenders Returned to MOD 24 June 2024 Authority Evaluation of ITT Completed 19 August 2024 Negotiations and best and final offer submission 30 September 2024 Anticipated Date of Contract Award 15 November 2024 Contract Expiry 2029 (excluding options) 5 years post contract award 6. Estimated Value 6.1 The estimated overall value of the contract, including any option extension periods and additional purchases, is PS3,228,788.80 (EX VAT).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b1d5e8f1-576a-4ebe-ac6b-c873c207de2b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/9a5e061b-6e1e-4781-a757-02f4fbc7e2d6
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£3,228,788 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Dec 20232 years ago
Submission Deadline
19 Feb 2024Expired
Future Notice Date
20 Oct 2023Expired
Award Date
Not specified
Contract Period
15 Nov 2024 - 14 Nov 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF DEFENCE
Contact Name
Maia Harris
Contact Email
maia.harris135@mod.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BRISTOL
Postcode
BS34 8JH
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
TLK South West (England)
Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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