Planning

UKSBS Portfolio Tooling

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 2 releases in its history.

Planning

06 Feb 2023 at 12:33

Market Engagement Notice
Planning

03 Feb 2023 at 17:29

Market Engagement Notice
Summary of the contracting process

The UK Shared Business Services Limited has initiated a planning stage tender process for the UKSBS Portfolio Tooling. The procurement involves software package and information systems falling under the CPV code 48000000. The engagement end date is set for 17th February 2023. Interested parties must submit Expression of Interest emails before 14:00pm (UK time) on the specified date. The procurement has a planned Anticipated Procurement Commencement Date in April 2023 with an indicative budget of up to £50,000 per annum, potentially spanning a 5-year contract.

This tender opportunity by UK Shared Business Services Limited aims to find a single system to improve Portfolio, Programme, and Project practices. The procurement presents an opportunity for SMEs interested in software development and information systems. Businesses suited to compete in this exercise should focus on software solution development, resource scheduling, and project management. The engagement session planned for late February provides a chance for businesses to understand the project requirements, provide feedback, and potentially secure a long-term contract with UKSBS.

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Notice Information

Notice Title

UKSBS Portfolio Tooling

Notice Description

Description of the procurement UK SBS has tooling to support its Portfolio, Programme and Project practices; UK SBS currently utilise 2 SaaS products to undertake resource scheduling and time recording respectively. These products meet the basic requirements but have limitations that require both internal resource and supplier application development to deliver process efficiencies. In addition to these SaaS products, UK SBS uses an internally developed Change Portal (developed using the Microsoft Power Platform). The portal is used to receive new change requests and maintain basic metadata (such as status and RAG) and delivery progress updates. This portal is accessible to internal change delivery leads/project managers and externally to named Client Change Board stakeholders. Reporting is available using developed powerbi reports. All other project management artefacts and processes are undertaken manually, i.e. development of business cases and PIDs, management of RAIDDA logs, highlight reports and financial management. The focus of this exercise is to look for a single system to deliver the functionalities listed in the specification section. We are conducting market research to get feedback on our specification, understand available technological options, trials/sandbox options, and pricing mechanisms. A route to market has not yet been established. We are planning on holding a pre-market supplier engagement session on w/c 20th February which will last for an hour via zoom meeting. The confirmed time of the session will be communicated at a later date. IMPORTANT To ensure participation, Expression of Interest emails must be received by ddatprocurement@uksbs.co.uk no later than 14:00pm (UK time) on 17th February 2023. In the message subject field please state: "EoI DDaT23039 Pre-market engagement". In your message, please detail your organisation's name, provide up to two names and email addresses of your attending representatives. All attending suppliers must familiarise themselves with the drafted spec in advance of the session(s) as we are seeking expertise and feedback from the market. Additional information: BUDGET & TIMELINE (Indicative) a) The current indicative budget is based up to PS50,000 per annum cost, it is anticipated that this could be a 5 year contract (3+1+1) - this is to be confirmed, subject to Value-for-Money justification. b) The current Anticipated Procurement Commencement Date is April 2023, subject to necessary approvals. AGENDA (may be refined) a) Welcome & Introductions (UK SBS) b) Purpose & project overview (UK SBS) c) High-level requirements (UK SBS) d) Evaluation & procurement process (UK SBS) e) Market products & capabilities (supplier perspective) f) Markets products & licensing models (supplier perspective) g) Market products & pricing models (supplier perspective) h) Market products & support models (supplier perspective) i) Q&A (All) j) Next Steps (UKRI) k) AOB (All) Please note that Supplier demonstrations may also form part of the pre-market engagement, but this is to be confirmed. Those who express interest will receive further information if it becomes applicable.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b268ab76-c861-4bb7-ae91-910affe260a1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/74e8ed35-44b9-4199-b5ad-bb190cf04cdc
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Feb 20233 years ago
Submission Deadline
Not specified
Future Notice Date
17 Feb 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
XJ Wang
Contact Email
ddatprocurement@uksbs.co.uk
Contact Phone
01793 867000

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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