Tender

Tender for the Supply and Maintenance of Media Related Services at Sandwell Register Office, Sandwell Valley Crematorium and Rowley Regis Crematorium

SANDWELL METROPOLITAN BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

16 Dec 2019 at 10:55

Tender Notice
Tender

16 Dec 2019 at 10:52

Tender Notice
Summary of the contracting process

Sandwell Metropolitan Borough Council is seeking tenders for "Tender for the Supply and Maintenance of Media Related Services" at the Sandwell Register Office, Sandwell Valley Crematorium, and Rowley Regis Crematorium. This procurement falls under the services category and is classified primarily as media equipment and services. The tender is currently in the active stage, with closing date set for 17th January 2020 at 15:00 hours. The anticipated contract will commence on 1st March 2020 and remain in effect until 29th February 2024. The procurement will be conducted through an open procedure, allowing interested suppliers to participate easily.

This tender represents a significant opportunity for businesses specialising in media-related services, including those offering audio-visual equipment, webcasting technologies, and database solutions. Companies with a background in providing multimedia services for ceremonial occasions, particularly those familiar with licensing and maintenance of such systems, would be well-positioned to compete. As only one provider is expected to be appointed, potential bidders should prepare to demonstrate their expertise and compatibility with existing infrastructure.

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Notice Information

Notice Title

Tender for the Supply and Maintenance of Media Related Services at Sandwell Register Office, Sandwell Valley Crematorium and Rowley Regis Crematorium

Notice Description

Title: Tender for the Supply and Maintenance of Media Related Services at Sandwell Register Office, Sandwell Valley Crematorium and Rowley Regis Crematorium Ref SCC 157 Sandwell Metropolitan Borough Council has a requirement for a supplier of a music database, visual tributes and a webcasting recording service with internet access for wedding ceremonies and funeral services at Sandwell Register Office, Sandwell Valley Crematorium and Rowley Regis Crematorium and continued ongoing maintenance and licencing of the systems. The fulfilment of the contract is dependent upon the suppliers' ability to utilise existing media related infrastructure or demonstrate compatibility. These have been installed by the previous supplier Wesley Media/The Yaboo Co. The successful supplier is required to provide all necessary software for the following outputs to be fully achieved. The following is a brief indication of the requirements: - o Music database - enabling access to suitable digital music for wedding ceremonies and funeral services o Visual tributes - enable the playing of short videos and visual presentations, photographs etc. during ceremonies and funeral services o Recording services/ceremonies - to enable HD visual and audio recording of ceremonies and funeral services which can be made available to the customer on to formats as noted in the pricing schedule. o Webcasts - enable families and couples to webcast their funeral services and ceremonies in real time and continue to be available for viewing a minimum of up to one month days thereafter Contractors/Supplier(s) Appointment It is anticipated that the Council will appoint a single provider that is a suitably qualified and experienced to provide the services at an agreed price and specification to the terms and conditions of this Tendering process. The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the ITT and other related documents. In Order To View the On-Line Questionnaire and Submit a Tender, you will be required to' Opt-In'. For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the 'Guidance for Suppliers' section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal. If you require further assistance in respect of the system please contact the In-tend support team on 0844 272 8810. Closing date: Friday 17th January 2020 at 15:00hrs Additional information: The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the ITT and other related documents. In Order To View the On-Line Questionnaire and Submit a Tender, you will be required to' Opt-In'. For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the 'Guidance for Suppliers' section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal. If you require further assistance in respect of the system please contact the In-tend support team on 0844 272 8810. Closing date: Friday 17th January 2020 at 15:00hrs Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b3520aba-86bb-4c07-9c1a-dfee0872d199
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/bef9d22d-b494-45bc-8ac4-473b461c3fea
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

32 - Radio, television, communication, telecommunication and related equipment

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

48 - Software package and information systems

51 - Installation services (except software)

72 - IT services: consulting, software development, Internet and support

CPV Codes

30237240 - Web camera

32300000 - Television and radio receivers, and sound or video recording or reproducing apparatus

32330000 - Apparatus for sound, video-recording and reproduction

32333000 - Video recording or reproducing apparatus

32353000 - Sound recordings

44316400 - Hardware

48222000 - Web server software package

48610000 - Database systems

48611000 - Database software package

48612000 - Database-management system

48825000 - Web servers

51611100 - Hardware installation services

72110000 - Hardware selection consultancy services

72228000 - Hardware integration consultancy services

72320000 - Database services

Notice Value(s)

Tender Value
£180,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Dec 20196 years ago
Submission Deadline
17 Jan 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2020 - 29 Feb 2024 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SANDWELL METROPOLITAN BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MIDLANDS
Postcode
B71 3SX
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG37 Sandwell
Delivery Location
TLG West Midlands (England)
Local Authority
Sandwell
Electoral Ward
Newton
Westminster Constituency
West Bromwich

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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