Award

22018 Operating Agreement for Brunswick House

CAMBRIDGESHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

09 Dec 2022 at 14:44

Award Notice
Tender

06 Oct 2022 at 09:41

Tender Notice
Summary of the contracting process

The Cambridgeshire County Council has awarded a contract for the "22018 Operating Agreement for Brunswick House" to Derwent Facilities Management Ltd. This service provider will manage property services including marketing, lettings, and administration for student accommodation. The contract, valued at £2,243,700 GBP, will run from January 23, 2023, to January 22, 2027. The procurement method was an open procedure, with the tender period closing on November 7, 2022.

This tender by the Cambridgeshire County Council presents an opportunity for businesses in the property management and accommodation services industry to compete. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations may find this tender particularly suitable for their expertise. The single-provider requirement aims to streamline management processes and drive efficiencies in the property management services provided by the selected contractor.

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Notice Information

Notice Title

22018 Operating Agreement for Brunswick House

Notice Description

The Service Provider company will need to provide a detailed set of Property Management Services including, but not limited to, the following areas: Marketing, lettings & related administration, including an approved marketing plan & strategy to let all accommodation within the property (251 student rooms & flats) within each academic year by undertaking and managing an active & targeted marketing campaign including access to a corporate website with online booking capabilities. Dealing with student enquires and viewings with prospective occupants; processing student accommodation applications and completing all necessary tenancy agreements with each individual tenant, including the administration of tenant deposits and reservation fees. Monitor service delivery at the property and conduct periodic audits and student satisfaction surveys to encompass all services delivered by the successful Service Provider company. Collection of all rental income, other income, and all monies due from the tenants at the property and remit such amounts to the Rent Account on behalf of the property owner. Prepare and provide to the owner a budget and any other requested financial information or other such occupancy data for the owner's approval each academic year Ensure that a named Contract Manager is in place who has overall responsibility for the property and successful implementation of all required property management services and reports directly to the property owner. To ensure that all contracts are awarded in compliance with CCC's procurement policy Provide a comprehensive system and management team (with relevant qualifications & experience in managing Student Accommodation) to ensure the efficient and effective delivery of all property management services at the property. To recruit, provide and manage all staff necessary to provide the full set of Services necessary for the efficient and effective management of the property. Ensure that a robust system is put in place that addresses and appropriately manages compliance with all applicable health & safety legislation and any other legislation that applies to the property, including maintaining up to da This requirement is not split into Lots, as the Authorities require one single provider to service this requirement, for ease of management and to drive efficiencies. The Authority have invested in an e-tendering tool in order to facilitate its tendering processes in a compliant and transparent manner. Potential Providers will need to register an account via the "Procontract Portal" at https://procontract.due-north.com/Register before being able to view the full tender details. In order to access the tender documentation, click "Find Opportunities", then on the drop-down menu, filter by "Cambridgeshire Public Services" by clicking on "Update" to find the relevant opportunity or alternatively within the organisations drop down select Cambridgeshire County Council to also find the relevant opportunity.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b3b1b74a-03d4-4584-8259-fff32fbee97e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/715f022b-c69c-4b24-87b8-4e4906c22ba1
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

55 - Hotel, restaurant and retail trade services

98 - Other community, social and personal services

CPV Codes

50000000 - Repair and maintenance services

55250000 - Letting services of short-stay furnished accommodation

98341000 - Accommodation services

Notice Value(s)

Tender Value
£2,206,100 £1M-£10M
Lots Value
Not specified
Awards Value
£2,243,700 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
9 Dec 20223 years ago
Submission Deadline
7 Nov 2022Expired
Future Notice Date
Not specified
Award Date
2 Dec 20223 years ago
Contract Period
23 Jan 2023 - 22 Jan 2027 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAMBRIDGESHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HUNTINGDON
Postcode
PE28 4YE
Post Town
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Huntingdonshire
Electoral Ward
The Stukeleys
Westminster Constituency
Huntingdon

Supplier Information

Number of Suppliers
1
Supplier Name

DERWENT FACILITIES MANAGEMENT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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